Painting_and_Related_Services,_Continuing_Service.pdf

INVITATION TO BID

FOR

PAINTING AND RELATED SERVICES, CONTINUING SERVICE

BID NUMBER BC-2026-028

BOARD OF COUNTY COMMISSIONERS

LEON COUNTY, FLORIDA

RELEASE DATE: August 20, 2026

Bid Title: PAINTING AND RELATED SERVICES, CONTINUING SERVICE Bid Number BC-2026-028 Opening Date: September 17, 2026, 2:00 pm

Painting and Related Services, Continuing Service

I. Introduction II. Bidding Process

III. Award and Contracting Process IV. Required Certifications V. Insurance Requirements

VI. Terms and Conditions VII. Specifications

VIII. Vendor Questionnaire IX. Bid Table

Attachments:

A - Bid Response Cover Sheet with Signature B - Forms for Solicitation(withoutTeam Summary) 10.2025 C - Agreement

Leon County Florida P a g e | 2

I. Introduction

A. Summary

Leon County is seeking the services of qualified contractors to provide painting and related services on a continuing services basis.

Work will be assigned based on capabilities, punctuality, ability to complete work on time, and past performance. An evaluation of each performance shall be completed and maintained by the Facilities Management Division on most jobs completed. Leon County reserves the right to be the sole evaluator of work performance, quality, and completeness of work in a timely manner for any work assignments.

The intent of the County is to award contracts to multiple vendors to ensure the County can effectively and efficiently meet project needs and best serve the citizens of Leon County. Work assignments will be made at the sole discretion of the County based on factors including, but not limited to, vendor availability, responsiveness, capacity, project schedule, and the vendor’s ability to meet the County’s requirements.

It is the intent of the County to award the bids based on the total cost reflected on the Bid Pricing Sheet.

B. Contact Information

Larmond Boatwright Purchasing Specialist 1800-3 N. Blairstone Road Tallahassee, FL 32308 Email: boatwrightl@leoncountyfl.gov Phone: (850) 606-1600 Department:

Procurement

Department Head:

Melanie Hooley Purchasing Director

C. Timeline

Below is the current schedule of the events that will take place as part of this solicitation. The County reserves the right to make changes or alterations to the schedule as the County determines is in the best interests of the public. If any changes to the Schedule of Events are made, the County will post the changes on the County website either as a public meeting notice, or as an addendum, as applicable. It is the responsibility of Registered Planholders and other interested persons and parties to review the Purchasing Division’s website to stay informed of the Schedule of Events, addenda issued, and public meetings scheduled. The website address is: https://procurement.opengov.com/portal/leoncounty.

Release Project Date August 20, 2026

Question Submission Deadline September 2, 2026, 5:00pm mailto:boatwrightl@leoncountyfl.gov tel:(850)606-1600

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Proposal Submission Deadline September 17, 2026, 2:00pm

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II. Bidding Process

A. BIDDER INSTRUCTIONS

Bidders are expected to examine the specifications, delivery schedule, freight requirements, bid prices and extensions and all general and special conditions of the bid prior to submission. In case of error in price extension, the unit price will govern. Bids must be submitted electronically via OpenGov.

B. SPECIAL ACCOMMODATION

Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability must call the Division of Purchasing at (850) 606-1600 at least five (5) workdays prior to the Pre Bid Conference or Bid opening. If you are hearing or speech impaired, please contact the Purchasing Division by calling the Leon County Administrator's Office using the Florida Relay Service which can be reached at 1(800) 955 8771 (TDD).

C. PROHIBITED COMMUNICATIONS

Any Form of communication, except for written correspondence with the Purchasing Division requesting clarification or asking questions, shall be prohibited regarding a particular request for proposal, request for qualification, bid, or any other competitive solicitation between:

A. Any person or person’s representative seeking an award from such competitive solicitation; and

B. Any County Commissioner or Commissioner’s staff, or any county employee authorized to act on behalf of the Commission to award a particular contract.

For the purpose of this section, a person’s representative shall include, but not be limited to, the person’s employee, partner, officer, director, consultant, lobbyist, lawyer, relative, or any actual or potential subcontractor or consultant of the person.

The prohibited communication shall be in effect as of the release of the competitive solicitation and terminate at the time the Board, or a County department authorized to act on behalf of the Board, awards or approves a contract, rejects all bids or responses, or otherwise takes action which ends the solicitation process.

The provisions of this section shall not apply to oral communications at any public proceeding, including pre-bid conferences, oral presentations before selection committees, contract negotiations during any public meetings, presentations made to the Board, and protest hearings. Further, the provisions of this section shall not apply to contract negotiations between any employee and the intended awardee, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, communications with the County Attorney or communications with the Purchasing Director.

Violation of this section may result in disqualification from this solicitation and shall be grounds for suspension from doing business with the County.

D. REGISTRATION

Bidders which obtain solicitation documents from sources other than the County Purchasing Division MUST officially register with the County Purchasing Division in order to be placed on the planholders list for the solicitation. In order to

P a g e | 5 register, you must create an account on the County's eProcurement Portal (https://procurement.opengov.com/portal/leoncounty), browse to the bid, and then click the "Follow" button.

Failure to register through the Purchasing Division (https://procurement.opengov.com/portal/leoncounty) may cause your submittal to be rejected as non-responsive.

E. ADDENDA TO SPECIFICATIONS

If any addenda are issued after the initial specifications are released, the County will post the addenda on the Leon County website at https://procurement.opengov.com/portal/leoncounty. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Division will make them available for pick up at the Purchasing Division. It is the responsibility of the Bidder prior to submission of any bid to check the above website or contact the Leon County Purchasing Division at (850) 606-1600 to verify any addenda issued. The receipt of all addenda must be acknowledged on the bid response sheet.

F. QUESTIONS AND CLARIFICATIONS

Questions may be submitted directly through the County's e-Procurement Portal located at https://procurement.opengov.com/portal/leoncounty. Alternatively, if using email, questions pertaining to bid procedures or regarding the specifications should be addressed to both Melanie Hooley and Larmond Boatwright, telephone (850) 606- 1600; E-mail: hooleym@leoncountyfl.gov and boatwrightl@leoncountyfl.gov.

If using email, bidders are requested to send such requests to both representatives of the Purchasing Division. Electronic inquiries are preferred over phone.

Each Bidder shall examine the solicitation documents carefully, including the forms and draft agreement; and, no later than the last day for questions listed in schedule of events, shall make a written request to the County for interpretations or corrections of any ambiguity, inconsistency or error which the bidder may discover in the solicitation, including the agreement. The County will prepare a written response to each written question, comment, and recommendation that is delivered to the County prior to the deadline listed in the schedule of events. The County's written responses will be issued in an addendum to this solicitation. The County will not be responsible for oral clarifications. No negotiations, decisions or actions shall be initiated or executed by the proposer as a result of any discussions with any County employee prior to the opening of proposals. Only those communications which are in a written addendum from the County may be considered as a duly authorized expression on the behalf of the Board. Also, only communications from firms which are in writing will be recognized by the Board as duly authorized expressions on behalf of bidders. Each bidder shall be deemed to have waived all questions that are not submitted to the County in compliance with this section.

G. PREPARATION AND SUBMISSION OF BID

Each Bidder shall submit Bid Prices and other requested information, including alternates or substitutions if allowed by this invitation to bid, on the proper forms and in the manner herein prescribed. The County's only method of submission is electronically via OpenGov. Bids containing any conditions or irregularities of any kind may be rejected by the County.

Any material submitted to the County that Bidder contends constitutes or contains trade secrets or is otherwise exempt from production under Florida public records laws (including Chapter 119, Florida Statutes) (“Trade Secret Materials”) must be redacted, conspicuously labeled “EXEMPT FROM PUBLIC RECORD PRODUCTION — TRADE SECRET” and the applicable statutory provision for the exemption must be stated. The Bidder is required to also provide an unredacted copy of the redacted information as part of the Bid. If a third party submits a request to the County for records designated as Trade Secret Materials by a Bidder, the County shall refrain from disclosing the Trade Secret Materials, unless otherwise ordered by a court of competent jurisdiction or authorized in writing by Bidder. By submitting a Bid, Bidder agrees to indemnify and defend the County and its employees and agents from any and all claims, causes of action, losses, fines, penalties, damages, https://procurement.opengov.com/portal/leoncounty https://procurement.opengov.com/portal/leoncounty https://procurement.opengov.com/portal/leoncounty

P a g e | 6 judgments and liabilities of any kind, including attorneys’ fees, litigation expenses, and court costs, relating to the nondisclosure of any Trade Secret Materials in response to a records request by a third party.

H. WITHDRAWAL OF BIDS

Bids may be electronically withdrawn from OpenGov by the vendor prior to the time fixed for opening. Negligence on the part of the Bidder in preparing the Bid confers no right for the withdrawal of the bid after it has been opened.

I. RECEIPT AND OPENING OF BIDS

Bids will be opened publicly at the time and place stated in the Invitation to Bid. When the specified time has arrived no bids received thereafter will be considered. At the time fixed for the opening of bids, the bid tabulation will be made public and will be posted on the Purchasing Division website at: https://procurement.opengov.com/portal/leoncounty.

Sealed bids or replies received by the County pursuant to a competitive solicitation are exempt from public records requirements until such time as the County posts an intended decision or until 30 days after opening of the documents, whichever is earlier. If the County rejects all Bids submitted in response to this ITB, the rejected Bids remain exempt from public records disclosure until the County posts an intended decision or until the County withdraws the reissued Bid. Bids received by the County pursuant to this ITB will not remain exempt for longer than twelve (12) months after the County rejects such Bids.

J. PLANHOLDERS

As a convenience to bidders, the County has made available via the internet lists of all registered planholders for each bid or request for proposals. The information is available on-line at: https://procurement.opengov.com/portal/leoncounty by clicking the "Followers" tab on the the advertisement of the respective solicitation. A listing of the registered planholders with their email address is designed to assist bidders in preparation of their responses.

K. REJECTION OF BIDS

The County reserves the right to reject all bids when such rejection is in the best interest of the County.

L. ERRORS AND OMISSIONS

The County and its representatives shall not be responsible for any errors or omission in the ITB. Due care and diligence has been exercised in the preparation of this ITB, and all information contained herein is believed to be substantially correct.

Information is subject to review by the successful respondent.

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III. Award and Contracting Process

A. AWARD OF BIDS

The bid will be awarded to the lowest responsive, responsible bidder(s). In accordance with Section 287.05701(3), Florida Statutes, in determining whether a bidder is responsible, the County will not request documentation of or consider a bidder’s social, political, or ideological interests, nor give preference to a bidder based on such interests. The County reserves the right to waive any minor irregularity in bids and to award a bid in whole or in part when either or both conditions are in the best interest of Leon County.

Notice of the Intended Decision will be posted on the County website at:

https://procurement.opengov.com/portal/leoncountyfor a period of seventy-two (72) consecutive hours, which does not include weekends or County observed holidays. Failure to file a protest within the time prescribed in Leon County Policy No.

96-1, Purchasing Policy, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings. Notice of intent of bid protest shall be made in writing to the Purchasing Director, 1800-3 N. Blair Stone Road, Tallahassee, Florida 32308. The bidder shall be responsible for inquiring as to any and all award recommendation/postings.

Should concerns or discrepancies arise during the bid process, bidders are encouraged to contact the Purchasing Division prior to the scheduled bid opening. Such matters will be addressed and/or remedied prior to a bid opening or award whenever practically possible. Bidders are not to contact departments or divisions regarding the bidder complaint.

Any bid award recommendation may be protested on the grounds of irregularities in the specifications, bid procedure, or the evaluation of the bid. Such notice of intent of bid protest shall be made in writing to the Purchasing Director within 72 hours after receipt of the intended recommendation of award and the protestor shall file a formal written bid challenge within 5 business days after the date in which the notice of intent of bid protest has been submitted. The notice of protest shall contain at minimum: the name of the Protestor; the Protestor’s address and phone number; the name of the Protestor’s representative to whom notices may be sent; the name and bid number of the solicitation; and a brief factual summary of the basis of the protest. Failure to file a notice of intent of bid protest or failure to file a formal written bid protest shall constitute a waiver of all rights granted under this section.

B. Agreement

Every procurement for contractual services shall be evidenced by a written agreement. The awarded Bidder(s) will have five calendar days after receipt to acknowledge the purchase order or execute the agreement. The performance of Leon County of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the bid specifications.

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IV. Required Certifications

A. Licenses and Registrations

The contractor shall be responsible for obtaining and maintaining throughout the contract period any licenses required pursuant to the laws of Leon County, the City of Tallahassee, or the State of Florida.

If the bidder is operating under a fictitious name as defined in Section 865.09, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulation or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State may submit a copy of the current licensing from the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida.

B. Local Preference in Purchasing and Contracting

A. Preference in bidding. In purchasing of, or letting of contracts for procurement of, personal property, materials, contractual services, and construction of improvements to real property or existing structures in which pricing is the major consideration, the authorized purchasing authority of Leon County may give a preference to local businesses in making such purchase or awarding such contract, as follows:

1. Individuals or firms which have a home office located within Leon, Gadsden, Wakulla, or Jefferson County, and which meet all of the criteria for a local business as set forth in this article, shall be given a preference in the amount of five percent of the bid price.

2. Individuals or firms which do not have a home office located within Leon, Gadsden, Wakulla, or Jefferson County, and which meet all of the criteria for a local business as set forth in this article, shall be given a preference in the amount of three percent of the bid price.

3. The maximum cost differential shall not exceed $20,000.00. Total bid price shall include the base bid and all alternatives or options to the base bids which are part of the bid and being recommended for award by the appropriate authority.

4. For the purposes of this section, "home office" shall mean a business's principal office or headquarters constituting the center for administration and policymaking.

B. Local business definition. For purposes of this section, "local business" shall mean a business which:

1. Has had a fixed office or distribution point located in and having a street address within Leon, Gadsden, Wakulla, or Jefferson County for at least six (6) months immediately prior to the issuance of the request for competitive bids or request for proposals by the County; and

2. Holds any business license required by the County, and, if applicable, the City of Tallahassee; and

3. Is the principal offeror who is a single offeror; a business which is the prime contractor and not a subcontractor; or a partner or joint venturer submitting an offer in conjunction with other businesses.

C. Certification. Any bidder claiming to be a local business as defined, shall so certify in writing to the Purchasing Division. The certification shall provide all necessary information to meet the requirements of above. The Local Vendor Certification Form is enclosed. The purchasing agent shall not be required to verify the accuracy of any

P a g e | 9 such certifications, and shall have the sole discretion to determine if a bidder meets the definition of a "local business."

C. Unauthorized Alien(s)

The Contractor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The County shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of the agreement by the County. As part of the bid response to this solicitation, please complete and submit the attached form AFFIDAVIT CERTIFICATION IMMIGRATION LAWS.

D. Public Entity Crimes Statement

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submission of a proposal in response to this document, the vendor certifies compliance with the above requirements as stated in Section 287.133, Florida Statutes.

E. Identical Tie Bids

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program.

F. Employment Eligibility Verification

By providing goods and/or services to the County, the Contractor is obligated to comply with the provisions of Section 448.095, Florida Statutes, “Employment Eligibility.” Compliance with Section 448.095, Florida Statutes., includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor affirms and represents that it is registered with the E-Verify system and is using same and will continue to use same as required by Section 448.095, Florida Statutes.

G. Equal Opportunity

The contractors and all subcontractors shall agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national origin, sex, age, handicap, marital status, and political affiliation or belief.

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V. Insurance Requirements

A. Overview

Bidders’ attention is directed to the insurance requirements set forth in the Agreement contained in the "Attachments" section of this solicitation. Bidders should confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements. If an apparent low bidder fails to comply strictly with the insurance requirements, that bidder will be disqualified from award of the contract.

The awarded Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the Contractor’s bid.

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VI. Terms and Conditions

A. Standard Terms and Conditions

The terms and conditions associated with this solicitation are as set forth in the Agreement contained in the "Attachments" section of this solicitation. After the award of the solicitation, the County will finalize the preparation of the Agreement and forward it to the Firm awarded the bid, after which the Firm will have five days to execute the Agreement and return it to the County.

B. Manufacturers' Name and Approved Equivalents

Manufacturers' names, trade names, brand names, information and/or catalog numbers listed in a specification are for information and not intended to limit competition. The bidder may offer any brand for which he is an authorized representative, which meets or exceeds the specifications for any item(s). If bids are based on equivalent products, indicate on the bid form the manufacturer's name and catalog number. Bidder shall submit with his bid, cuts, sketches, and descriptive literature and/or specifications. The bidder should also explain in detail the reason(s) why and submit proof that the proposed equivalent will meet the specifications and not be considered an exception thereto. The Leon County Board of County Commissioners reserves the right to be the sole judge of what is equal and acceptable. Bids which do not comply with these requirements are subject to rejection. If Bidder fails to name a substitute it will be assumed that he is bidding on, and he will be required to furnish goods identical to bid standard.

C. Conflicting Terms and Conditions

In the instance that terms, conditions, specifications, or other instruments are provided by architects, engineers, or persons other than County Procurement concerning the matters herein, then the terms and conditions in this Solicitation document shall prevail over all other terms and conditions.

D. Penalties

BIDS MAY BE REJECTED AND/OR Bidder(S) DISQUALIFIED FOR THE FOLLOWING REASONS:

A. Failure to perform according to agreement provisions.

B. Conviction in a court of law of any criminal offense in connection with the conduct of business

C. Clear and convincing evidence of a violation of any federal or state anti-trust law based on the submission of bids or proposals, or the awarding of contracts.

D. Clear and convincing evidence that the bidder has attempted to give a Board employee a gratuity of any kind for the purpose of influencing a recommendation or decision in connection with any part of the Board's purchasing activity.

E. Other reasons deemed appropriate by the Board of County Commissioners.

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VII. Specifications

A. GENERAL CONDITIONS

Leon County shall provide paint, primer and stain blocker when necessary and in quantities consistent with the manufactures recommendations to selected contractors prior to the beginning of work.

Contractor agrees to furnish all labor, supervision, equipment, scaffolding, materials such as joint tape, joint compound, caulk, metal corner bead, texture material, etc. as well as tools, supplies, and transportation necessary for the proper execution and completion of interior and/or exterior painting service as specified.

Painting services shall vary depending on the type of existing areas and surfaces to be painted or finished. Materials and services provided by the Contractor shall comply with all current Federal, State, local and municipal laws, ordinances and rules and regulations. All painting services shall meet these specifications.

B. SITE INSPECTION

The County will notify the Contractor(s) that a specific job is ready to submit a job proposal. The Contractor shall be expected to respond to a job announcement to meet with the Contract Manager at the job site within 48 hours of notification.

Contractor must inspect each site and submit a cost proposal based upon the bid rates and any additional requirements provided during site visit. It shall be the full responsibility of the Contractor to visit and inspect the locations prior to the submission of a proposal. No variation in price or conditions shall be permitted based on claims of not being knowledgeable, aware of obstructions, or informed of all requirements and specifications for a job assignment.

Submission of the proposal is evidence the Contractor has familiarized himself with the nature and extent of the work and any local conditions that may, in any manner, affect the scope of the work to be done, and the equipment, materials and labor required.

Each job will require a written estimate of the total cost of work including the target date for starting and estimated time of completion for such project. An estimate will be submitted to the Contract Manager not more than an additional 48 hours later, and at no cost to the County. The Contractor shall complete such project within the time period proposed unless a time extension has been approved by the Contract Manager.

Service shall normally be provided Monday through Friday from 8:00 a.m. to 5:00 p.m. unless otherwise requested by County for nights, weekends, or holidays. If requested by County, services provided on nights, weekends, or holidays shall be subject to the percentage added for nights/weekends/holidays as specified on the bid pricing sheet. If Contractor performs any work after hours in order to complete a job assignment on time, no additional nights/weekends/holidays percentage will be paid unless such work performed after hours was requested by the County.

If work is to be conducted on weekends without request of the County, a written notice must be given to the Contract Manager at least 48 hours before scheduled work.

If it becomes necessary for the contractor to perform work during County non-working hours or on weekends or holidays, a list of the Contractor's employees who are scheduled to work must be given to the Contract Manager. The Contractor's employees must have proper identification in their possession. The above procedure will insure proper ingress and egress at any facility in which the Contractor is required to work.

Upon completion of a project, work performed by the Contractor is subject to the Contract Manager’s inspection and approval. A performance of the Contractor shall be made and kept on file for future positioning of work assignments.

Payment will not be made for any service until all requirements are met and acceptance of service as to contract compliance has been approved by Contract Manager.

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C. FURNITURE MOVING SERVICES

The Contractor shall be responsible for moving and relocating all furniture (desks, cabinets, stand alone bookshelves, chairs, plant stands, etc.), for the purpose of painting applicable surfaces behind the furniture. In addition, items hung on the walls shall be removed and replaced by the Contractor.

The Contractor shall avoid disconnecting electronic equipment such as computers, fax machines, telecommunication equipment, and appliances such as refrigerators in which special contents requiring refrigeration may be stored. The Contract Manager or designee shall be responsible for disconnections and coordinating disconnections as necessary.

D. WARRANTY

Unless otherwise agreed upon, the painting contractor shall be expected to issue a one (1) year warranty on any work performed. Warranty will be stated on contractor's invoice.

E. PROTECTION

Contractor will be responsible for notifying County personnel before any work proceeds in any facility. Upon commencement of any assignment, the contractor shall post proper warning signs and/or barriers where necessary. Extreme care shall be taken to safeguard all existing facilities, site amenities, building structures, windows, walkways, shrubbery, parked vehicles and any other property in and around worksites. Any damages to public and/or private property shall be the responsibility of the Contractor and shall be repaired and/or replaced at no additional cost to the County.

All surfaces, floors, and County property not to be textured or painted shall always be completely protected. Furniture, floors, surfaces, and other County property must be protected by covering with drop cloths or other type of covering, moving, masking, or employing detailed application methods. Any dropped/spilled paint shall be removed immediately.

The work site may be occupied during the times work is performed. Contractor and Contractor's personnel shall exercise a particularly high level of discipline, safety and cooperation at all times while on the job site.

The Contractor shall be responsible for controlling employee conduct, for assuring that its employees are not boisterous or rude, and assuring that they are not engaging in any destruction or criminal activity. The Contractor is also responsible for ensuring that its employees do not disturb papers, desks, cabinets, or use County phones, equipment, facilities and the like, except as authorized.

F. SAFETY

Contractor shall be responsible for assuring the safety of County employees and the general public, as well as the Contractor’s employees during performance of all services under this contract. Contractor shall assure that all crews are fully and properly equipped to perform services promptly and safely without delay.

All City, County & State codes, OSHA rules, guidelines, and regulations concerning safety will be adhered to by the painting contractor. Good housekeeping is a must at all times and shall be maintained on a daily basis.

Contractor shall pay and furnish for all means of removing all soiled or used rags, waste and trash from County facilities generated by any painting service work.

County will not provide for portable restrooms if/when need arises.

Possession and consumption of drugs or alcoholic beverages is strictly prohibited at all times at the job sites and in, on, or around the County property.

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Work may be temporarily stopped by the Contract Manager or his designated representative due to severe weather, lack of material, safety violations, or other unforeseen circumstances. If the work stoppage is longer than or is expected to be longer than 48 hours, the Contract Manager will issue a written notice.

G. JOB CONDITIONS

Comply with manufacturer's recommendations as to environmental conditions under which coatings can be applied.

Contractor shall not apply paint in rain, fog, or mist; or when relative humidity exceeds paint manufacturers recommended limits. Avoid painting surfaces while they are exposed to direct hot sun.

Contractor shall not apply coatings in areas where dust is being generated, provide "Wet Paint" signs to protect newly painted surfaces and notify personnel of conditions. Contractors may be required to submit MSDS sheets for products used upon request.

H. SURFACE PREPARATION

• Contractor shall be responsible for the proper preparation of surfaces prior to painting which may include the removal of staples, tape or other adhesive materials as well as cleaning areas (i.e. jambs and door facing) where accumulations of dirt, grease, or grime may prevent proper paint adhesion.

• Cracks and defects in walls, including nail holes, shall be patched before painting. All loose or scaly paint shall be scraped before painting.

• Newly constructed wall surfaces shall have all drywall nails/screws filled, seams properly taped, scratched and sanded prior to the application of texture and paint.

• Outside corners shall have metal corner bead installed prior to taping and Floating (unless otherwise instructed).

• Existing textured walls are to have all voids, cracks, holes, etc. filled with a compatible material and be clean, dry, and free of dirt/dust prior to the application of primer, texture, and paint.

• If asbestos-containing material is detected on any wall, Contractor must immediately stop work, evacuate the area, contact the County's Contract Manager, and adhere to all applicable laws, rules, regulations and safety protocols.

• Plaster wall surfaces are to be cleaned, dry, and free of dirt and dust, and all voids filled with a compatible material prior to the application of paint. These surfaces will not receive texture.

• All exterior surfaces except windows are to be pressure cleaned, as necessary, to remove dirt, stain, and mildew prior to painting.

• The doors, frames, and trim are to be properly sanded and prepped prior to the application of any enamel paint.

I. PAINT APPLICATION

• Contractor shall store, handle, and apply all materials according to Manufacturer's specifications, and in compliance with all applicable government regulations.

• Contractor shall install materials in accordance with manufacturers instructions. Install material in proper relation with adjacent construction and with uniform appearance. Clean and prime area as recommended by manufacturer.

• Contractor shall provide all equipment necessary, including electricity and water if not available on site, to safely accomplish all work.

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• All coating applications or mixing, thinning of material must be performed in accordance with the manufacturer specifications.

• All paints shall be thoroughly stirred before removal from the containers and shall be kept stirred while used.

• All paint in any one-paint coat shall be hard and dry through the entire paint film before the next coat is applied. In no case shall the elapsed time between the application of the successive coats of paint to any surface be less than that recommended by the paint manufacturer.

• The rate of coverage per gallon for the paint to be applied shall not exceed the maximum rate recommended by its manufacturer.

• All coated surfaces shall be free of all dust, dirt, and contamination before succeeding coats are applied as per manufacturer's specifications.

• Only skilled painters shall be used on the work to insure finished surfaces shall not show brush marks or other irregularities.

• All coats shall have uniform thickness and be free of runs, drips, sags, bubbles, pinholes, ridges, laps, and variations in color or texture. Separate coats shall conform to the dry film thickness specified and shall have a distinguishable color difference from the preceding or subsequent coats.

• Paint may be rolled or sprayed on all textured or plaster surfaces, provide contractor complies with manufacturers recommendations.

• Top, side, and bottom edges on all doors shall be painted.

J. EXTERIOR PAINTING

• Any rough or peeling surfaces anywhere on the exterior shall be thoroughly scraped with either scrapers or wire brushes and shall be feather edged with sandpaper before being primed with the appropriate primer for either wood or metal prior to the application of two coats of finish as specified.

• All pitch (roof tar) shall be removed from gutters, flashing, and fascia boards prior to the application of primer coat. All pitch (roof tar) shall also be removed from all copper and aluminum gutters, gutter flashings and fascia.

Copper and aluminum gutters, gutter flashings and fascia are not to be painted.

• All window frames and doorframes shall be caulked prior to application of paint. All necessary glazing and caulking shall be done prior to the application of the primer coat around window glass. Caulking shall include between windows and brickwork and between coping and brickwork and between coats where two coats are specified.

• Two coats of Devoe finish paint to be applied to all exterior surfaces with forty-eight (48) hours to be allowed between coats where two coats are specified.

• All doors shall be painted on both sides, and around top, sides and end. All doors (metal and wood), door frames and window frames except those having an aluminized unpainted finish shall be painted.

• All operable windows shall open freely upon completion of work.

• All roof fans and ventilators (except those of aluminum) are to be painted with two coats of Devoe enamel paint to match existing roof.

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K. CLEAN-UP AND PRECAUTIONS

• All rubbish accumulated from a job shall be removed from the County premises by the Contractor at his expense.

No trash, paint buckets or other debris is to be placed in County dumpsters or other trash facilities belonging to County.

• The set-up area is to be protected from damage to surface of grounds. Extra precaution should be taken as not to damage surrounding building walls, landscaping, parking lots, and sidewalks.

• Contractor and Contractor employees shall prevent accidental spilling of paint materials and in the event of such spill, immediately remove all spilled materials and clean to the original condition prior to this spillage.

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VIII. Vendor Questionnaire

Bids must be submitted electronically via OpenGov.

A. ACCEPTANCE OF COUNTY TERMS AND CONDITIONS*

The terms and conditions associated with this solicitation are set forth in the Agreement contained in the "Attachments" section of this solicitation. By submitting a response, the proposer acknowledges that it has reviewed the Agreement and agrees to comply with and be bound by all terms, conditions, and requirements contained therein.

Leon County objects to and shall not consider any additional terms or conditions submitted by a proposer, including any terms appearing in documents attached to or incorporated within the proposal. Any such additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

Failure to agree to the terms and conditions of the solicitation, including the Agreement, or failure to comply with the solicitation requirements, including those specifying information that must be submitted with a proposal, may result in the proposal being deemed non-responsive and rejected.

☐ Please confirm

*Response required

B. Company Information* Provide company name as registered with the Florida Department of State, Division of Corporations.

Maximum response length: 100 characters

*Response required

C. Taxpayer ID Number* Provide the company's FEI/EIN Number.

Maximum response length: 15 characters

*Response required

D. Drug-Free Workplace Certification* Is the firm in compliance with the Drug-Free Workplace requirements set forth in Section 287.087, Florida Statutes?

(A “No” response will not result in disqualification.)

☐ Yes

☐ No

*Response required

E. Scrutinized Company Certification* As required by Section 287.135(5), Florida Statutes, I certify that the firm is not participating in a boycott of Israel.

☐ Please confirm

*Response required

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F. Insurance Certification* Bidders’ attention is directed to the insurance requirements set forth in the Agreement contained in the "Attachments" section of this solicitation.

I certify that this firm has coverage in place at the required levels or, if awarded, coverage will be in place at the required levels.

☐ Please confirm

*Response required

G. Equal Opportunity * The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief.

☐ Please confirm *Response required

H. Bid Response Cover Sheet with Signature* *Response required

I. Night/Weekend Work* Please indicate your percentage increase for night/weekend work when required/requested. This information is requested for informational purposes only and will not be used in the evaluation of bids or award determination.

Maximum response length: 4 characters

*Response required

J. Additional Forms to Fill Out and Submit* Please submit the items on the following list and any other items required by any section of this Invitation for Bids. The checklist is provided as a courtesy and may not be inclusive of all items required within this Invitation for Bids.

Please see the Attachments section for all the necessary forms for the bidder to complete for this solicitation. Failure to complete or attach the necessary forms will result in the bidder being deemed nonresponsive.

• Affidavit Immigration Laws

• Identical Tie Bid Statement

• Non-Collusion Affidavit

• Certification/Debarment Form

• Local Vendor Certification (if applicable)

• Employment Eligibility (E-Verify)

• Affidavit In Compliance with Section 787.06(14), F.S.

*Response required

K. CONFIDENTIAL, PROPRIETARY OR TRADE SECRET INFORMATION

If necessary, please upload a redacted copy of your submittal.

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IX. Bid Table

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Office painting - interior wall per square foot (includes surface preparation, minor wall patching of picture nail holes and single color), 2 coats of approved paint.

1 SF

2 Standard 36" metal or wooden door (trim and door - 2 coats) Caulking if/when necessary.

1 SF

3 Basic painting - This painting will require a primer paint on raw surfaces, minor picture hanging holes filled and two coats of paint applied according to manufactures specifications.

1 SF

4 Wall repairs - Sheet rock taping, patching, minor repairs and prep for painting.

1 SF

5 Exterior painting 15’ or below, painting will require a primer paint on raw surfaces, and two coats of paint applied according to manufactures specifications. Caulking if/when necessary.

1 SF

6 Movement of furniture (if required), a standard office (130 square foot) including a desk, credenza, two bookcases, computer desk and sitting chairs.

1 HR

TOTAL

IX. Bid Table