P26019 - Professional Security Officer Services - FINAL.pdf

3.0 PROPOSAL FORMAT:

Tabbed Proposal Submittal: The AHA intends to retain the successful proposer pursuant to a "Best Value" basis, not a "Low Proposal" basis ("Best Value," in that the AHA will, as detailed within the following Section 4.0, consider factors other than just cost in making the award decision). Therefore, so that the AHA can rigorously evaluate the offers received, all proposals submitted in response to this RFP must be formatted in accordance with the sequence noted following. Each category must be separated by numbered index dividers (which number extends so that each tab can be located without opening the proposal) and labeled with the corresponding tab reference also noted below. None of the proposed services may conflict with any requirement the AHA has published herein or has issued by addendum.

Tab Description

1 Form of Proposal

Pricing Sheet Attachment G. Insert completed and signed Pricing Sheet under this tab.

2 Form HUD 5369-B - (Attachment C)

Form HUD 5369-C - (Attachment D)

Form HUD 5370-C - (Attachment E)

3 Profile of Firm Form: The Profile of Firm Form is attached hereto as Attachment C to this RFP document. This 2-page Form must be fully completed, executed, and submitted under this tab as a part of the proposal submittal.

4 Proposed Services: As detailed within Statement of Work Section 2.0, herein, the proposer's Demonstrated Understanding of AHA's requirements.

5 Managerial Capacity/Financial Viability: Detailing the proposer's description of its managerial and financial capacity to deliver the proposed services, including brief professional resumes for the people identified within the pricing sheet. Such information should include the proposer's qualifications to provide the services, a description of the background and current organization of the firm.

6 Client Information: The proposer shall submit a listing of former or current clients, including any other Public Housing Authority, for whom the proposer has performed similar services. The listing shall include a brief description and scope of the service(s) and the dates the services were provided;

Please provide at least 3 references with full contact information

7 Equal Employment Opportunity and Sexual Harassment Policy: The proposer must submit under this tab a copy of its Equal Opportunity Employment Policy and Sexual

Harassment Policy.

5.0

Ties: In the case of a tie in points awarded, the award shall be decided as detailed within Section 6.12.C of HUD Procurement Handbook 7460.8 REV 3, by "drawing lots or other random means of selection."

Award Recommendation: It is anticipated that the final rankings will be forwarded to the AHA Board of Commissioners (BOC) at a regularly scheduled board meeting for approval. The AHA BOC will then make its determination as to whether to follow the evaluation committee's recommendation. Contract price negotiations may, at the AHA's option, be conducted prior to or after the BOC approval.

Notice of Results of Evaluation: If an award is completed, all proposers will receive by e-mail a Notice of Results of Evaluation. Such notice shall inform all proposers of:

Which proposer received the award.

Where each proposer placed in the process because of the evaluation of the proposals received.

The cost or financial offers received from each proposer.

Each proposer's right to a debriefing and to protest.

Restrictions: All people having familial (including in-laws) and/or employment relationships

(past or current) with principals and/or employees of a proposer entity will be excluded from participation on the AHA evaluation committee. Similarly, all persons having ownership interest in and/or contract with a proposer entity will be excluded from participation in the AHA evaluation committee.

CONTRACT AWARD: Contract Award Procedure: If a contract is awarded pursuant to this RFP, the following detailed procedures will be followed:

Contract Conditions: The following provisions are considered mandatory conditions for any contract award made by the AHA pursuant to this RFP:

Contract Form: The AHA will not execute a contract on the successful proposer's form.

Contracts will only be executed on the AHA form and by submitting a proposal the successful proposer agrees to do so (please note that AHA reserves the right to amend this form as the AHA deems necessary). However, the AHA will during the RFP process (prior to the submittal deadline) consider any contract clauses that the proposer wishes to include therein and submits in writing a request for the AHA to do so; but the failure of the AHA to include such clauses does not give the successful proposer the right to refuse to execute the AHA's contract form. It is the responsibility of each prospective proposer to notify the AHA, in writing, prior to submitting a proposal, of any contract clause that he/she is not willing to include in the final executed contract and abide by. The AHA will consider and respond to such written correspondence, and if the prospective proposer is not willing to abide by the AHA's response (decision), then that prospective proposer shall be deemed ineligible to submit a proposal.