AttachmentJ_NPS_InterpretiveMediaInspectionGuidance.pdf

NATIONAL PARK SERVICE | HARPERS FERRY CENTER

NPS Interpretive Media Inspection Guidance

National Park Service U.S. Department of the Interior

Attachment J SUCR Exhibits April 2017

Contents 7500 Interpretive Media Assets Introduction

Understanding Comprehensive and Annual Condition Assessments

Conducting Condition Assessments

Conducting Condition Assessments Associated with Other Asset Types

Conducting IM Condition Inspection Checks

IM Life-Cycle Estimates

Factors Reducing Life Expectancy

Assessing Accessibility

Interpretive Media Component Inventory

G9094 Interpretive Media: Wayside System

G909401 Wayside Panel

G909402 Wayside Base

G9094 Interpretive Media: Exhibit / Exhibition

G909403 Exhibit Structure

G909404 2-Dimensional Exhibit Graphic

G909405 Exhibit Case

G909406 Exhibit Lighting System

G909407 Custom 3-Dimensional Exhibit Element

G909408 Exhibit Reproduction Historic Furnishing

G909409 Exhibit Audiovisual System

Appendix A: AV Systems as Features of Non-IM Assets

Appendix B: IM Deficiency Worksheet

Appendix C: IM Inspection Work Order with Job Plan

Appendix D: Accessibility Checklist

IM

Refer to the NPS Interpretive Media Business Practices document for additional information on interpretive media as it relates to FMSS.

Introduction

7500 Interpretive Media (IM) Assets In order to manage their IM assets, parks are required to identify and delineate them, including entering FMSS equipment/feature inventories.

IM must be inspected and conditions documented to identify all deficiencies. Condition assessments will enable parks to update inventories, monitor changes in physical condition, and evaluate adverse impacts.

The information gathered from these assessments will record the parks IM portfolio and articulate the condition of the IM assets, including identifying the deferred maintenance (DM) needs, capital improvement needs, and recurring maintenance needs. Complete and thorough condition assessment information stored in the FMSS provides an opportunity for interpretive media asset needs to be clearly defined by park management. With this information, accurate funding requests can be created for the repair, replacement, or creation of new IM assets.

This document outlines inspection guidance for IM assets, and for IM equipment associated with other asset types. The inspection guidelines are not intended to address standard operational needs nor daily inspections.

Rather, the guidelines should be used to conduct annual inspections and comprehensive condition assessments to identify deferred maintenance or other deficiencies. Park staff must determine an annual maintenance schedule based on the IM environment and use. Activities addressed through routine maintenance operations are not included.

Understanding Comprehensive and Annual Condition Assessments

To successfully complete an IM inspection, park maintenance and interpretive staffs should work together in asset hierarchy development, inspection planning and deficiency identification. The park interpretive staff has the primary responsibility to insure that inspections are done thoroughly and accurately; the facility staff should ensure that the assets and the features inspected are correctly identified in the park’s asset hierarchy.

The comprehensive condition assessment is performed every three to five years and may include input from specialists who can look thoroughly at all the IM’s components, including behind-the-scenes wiring, lighting system, etc. The initial condition inspection should be a comprehensive condition inspection. The annual condition inspection is typically completed by the park’s staff, to monitor the condition and check for any new obvious and apparent deficiencies.

One of the primary goals of the inspection and condition assessment process is to capture the amount of work relating to the condition of IM. Deferred Maintenance work is work that was not completed when it was scheduled and includes Deferred Maintenance (DM), Recurring Maintenance Deferred Maintenance (RMDM), and Component Renewal Deferred Maintenance (CRDM). During a condition inspection, Corrective Maintenance (CM), Preventive Maintenance (PM), and Component Renewal (CR) should be identified so that an annual maintenance plan can be developed. The four types of Capital Improvement (CI) – Alterations, Energy Policy, Legislatively Mandated, and New Construction needs should also be identified.

Conducting Condition Assessments

Parks can obtain the 7500-IM condition assessment job plan from the asset management toolbox website on InsideNPS (http://inside.

nps.gov/waso). This provides a list of all components that need to be inspected on an annual basis. Parks must conduct condition inspections systematically to facilitate accurate and consistent collection of data and ensure that all data needed to prepare Class C cost estimates (accuracy of -30 percent to +50 percent) for deficiency correction are collected. When conducting IM condition assessments, the park will need to identify the deficiency, prepare a cost estimate, and document which materials, labor, equipment, and expertise are needed to correct the deficiency.

Conducting Condition Assessment of Equipment Associated with Other Asset Types

In many instances, IM will interface with other asset types – 2100-Trails, 3100-Maintained Landscapes, 4100-Buildings, 7100-Monuments/ Memorials, 7300-Fortifications, etc. because the IM setting is part of the Spec Template and Inspection Guidance for those other asset types.

When completing the IM inspections, park staff will have to work together to ensure the condition of the IM setting has been identified during the comprehensive and annual condition assessments of that asset or if it was missed as part of the IM inspections. Examples of IM settings are the boardwalk, the trail, the overlook retaining wall, the fort bastion, etc. to which a wayside exhibit is attached.

Two asset types, 4100 Buildings and 7900 Amphitheaters, have IM features – audiovisual equipment – that were not delineated at the time the comprehensive condition assessments were originally completed.

Appendix A provides guidance for capturing data on AV equipment for these two asset types. Other asset types may also include audiovisual equipment. In those instances, this guidance should be used for those assets as well.

At a minimum, the following should be recorded for each deficiency:

• The corrective action should be specified (for example, repair, replace, realign, adjust, remove, etc.).

• Identify the work type and sub work type of the deficiency.

• The deficiency should be defined (for example, cosmetic damage, graffiti, missing components, etc.).

• Location data should be provided (for example, in main lobby at the reception desk, etc.).

• Data should be quantified in sufficient detail to facilitate the preparation of Class C cost estimates and should include the necessary labor, equipment, and materials (for example, how many, how much, how long, etc.).

• Accessibility problems or safety hazards should be identified.

• Identify the WBS component and sub-component.

Conducting IM Condition Inspection Checks

The guidance provided in this document represents a minimum level of inspection that should be conducted and suggests what to look for when assessing the condition of an IM asset. The inspection checks for each IM component category are listed beginning on page 8 of this document.

We recommend that you print all relevant Media Inventory Database Systems (MIDS) reports before performing the condition inspection to retrieve content and condition information that may already exist.

For example, during the inspection you may identify that a wayside base needs to be replaced; however, according to the MIDS report, the existing wayside panel has inaccurate media content and message

— why install a brand new wayside base on a wayside panel that is no longer effective?

While conducting the IM condition assessments, digital photographs of the entire feature and specific deficiencies should be taken. The digital photographs can then be loaded onto NPSFocus and the FMSS Asset number and other metadata completed in NPSFocus. Later, when developing a PMIS project, the park can retrieve and link the photographs of the deficiencies they have uploaded to NPSFocus to the PMIS project.

Learn more about NPSFocus at:

http://165.83.198.10/pmis/help/help_npsfocus.cfm

IM Life-Cycle Estimates

Life-cycle estimates for IM components are important to managing assets and planning maintenance activities. The life-cycle estimates for IM assets assume that each component will experience normal wear and tear and that proper maintenance and repair is provided over the life cycle of the component. Parks should use the provided estimates as general guidance. They are listed in tables at the beginning of each component inspection section of this document.

Factors Reducing Life Expectancy

The expected life of an asset may vary due to site-specific conditions. The following table lists various conditions that can reduce the expected life of

IM.

Site Impacts

High Level of direct sunlight/high level reflected sunlight

Harsh environments (air pollution, roadside salt)

Poor or inappropriate building conditions affecting interior exhibits

High visitation/use levels

Climatic Impacts

Temperature/light extremes/humidity/water damage

Precipitation/flooding

Wind/snow/lightning

Severe storms

Biological Impacts

Sap, mold, mildew

Rodents, birds, insects

Resource Mangement Impacts

Vandalism Theft

Maintenance Impacts

Damage induced by maintenance or cleaning practices

Lack of preventive and/or routine maintenance

Management Impacts

Policy or design issues that result in recurrent impacts to IM

Assessing Accessibility

NPS programs, facilities, and services are required to be accessible in accordance with all law, policy, and regulations. Appendix D contains a checklist derived from the Servicewide Accessibility Condition Assessment Process. Parks should use this checklist when completing IM condition assessment inspections.

IM that are designated as accessible in the FMSS should be inspected for conformance to all applicable accessibility standards. If the accessibility solution exists but it is not up to standards or has not been maintained to standards, the deficiencies should be labeled “Legislatively Mandated Accessibility” (LMAC). If the accessibility standards for the IM assets or their components need to be addressed the deficiency should be identified as “Capital Improvement Legislatively Mandated” (CILM) deficiency. In both cases, cost estimates should be generated to remedy the deviation.

Component Inventory

7500 Interpretive Media Component Inventory The following list is a minimum level of inventory. In some cases, the park may decide to gather information at a higher level (for example, more components); however, the recommended components are listed below along with their applicable Uniformat II WBS number:

7500 Interpretive Media

Number Equipment Type

01 G9094 WAYSIDE — Wayside Panel

02 G9094 WAYSIDE — Wayside Base

03 G9094 EXHIBIT — Exhibit Structure

04 G9094 EXHIBIT — 2-Dimensional Exhibit Graphic

05 G9094 EXHIBIT — Exhibit Case

06 G9094 EXHIBIT — Exhibit Lighting System

07 G9094 EXHIBIT — Custom 3-Dimensional Exhibit Element

08 G9094 EXHIBIT — Exhibit Reproduction Historic Furnishing

09 G9094 EXHIBIT — Exhibit Audiovisual System

Component Inventory − Wayside System

Interpretive Media:

Wayside System

G9094

Wayside System A group of waysides managed as a unit.

Panel

Base

Setting

The Basic IM Components of a Wayside

Exhibit are:

• Panel

• Base

Note: The wayside Setting is not an IM component, but should be inspected and inventoried under the appropriate asset, i.e. Trail, Road, Maintained Landscape, etc.

G909401 Wayside Panel

Life-Cycle Estimates:

Preventive Maintenance

Activities:

Check For:

An exhibit element that’s primary purpose is to display interpretive content in an outdoor environment.

G909401 − Wayside Panel Item Years Item Years

Cast Aluminum 30 HIgh Pressure Laminate 5

Cast Iron 30 Porcelain Enamel 30

Etched/Anodized Aluminum

20 Plastic Laminate 3

Fiberglass 5 Wood 25

Glass 20

1. Cleaning the panel – yearly.

2. Waxing the panel – yearly.

3. Painting – inspect yearly, paint as needed (wood panel only, dependent on the environment).

1. Panel is dirty:

• Panel should be maintained with cleaning materials

2. Panel material and condition:

• Metal - scratched, pitted, dented, stained, corroded, rusted

• Fiberglass - scratched, clouded, yellowed, faded, resin worn away

• High Pressure Laminate - scratched, clouded, faded, chalky, warped

• Porcelain enamel - scratched, pitted, chalky, dented, cracked, chipped

• Glass - scratched, chipped, cracked, cloudy, smashed

• Wood - scratched, faded, discolored, rotted, parasite damage

• Legibility - does panel damage affect legibility?

3. Panel has been vandalized by paint, marker, intentional gouging, smashing, bullets, fire, other

4. Meets visual accessibility standards

Measuring for Wayside Exhibits

When to Replace a Fiberglass

Wayside Panel

Panel Width Panel Depth

B as e H ei g h t

Wayside exhibits are measured by panel size. Panel sizes are based on rounded measurements such as 36” x 24” or 42” x 20”.

Actual measurements may vary. This diagram shows how to measure the depth and width of a panel as well as the height of the base.

Minor scratches and crazing. Fibers appearing at the surface can be repaired by waxing and buffing.

A panel should never be allowed to look like this in the field.

Major crazing requires panel replacement.

Fiberglass panels can last one year to indefinitely depending on their exposure to sunlight. These examples show typical damage.

G909401 Continued

G909402 Wayside Base

Life-Cycle Estimates:

Preventive Maintenance

Activities:

Check For:

Hardware supporting the wayside.

Includes ancillaries: audio station, brochure holders, coin boxes, miscellaneous posting holders, and trail register boxes.

G909402 − Wayside Base Item Years Item Years

Aluminum 30 Stainless Steel 25

Galvanized Steel 30 Steel 30

Weathering Steel 30 Wood 30

1. Inspection – yearly.

2. Repaint, restain, and reseal – as necessary.

3. Replace audio components – as necessary.

1. Base material and condition:

• Wood - rotted, warped, scratched, discolored, parasite damage, broken

2. Base installation:

• Correct location and position, correct compass orientation, correct height, level, plumb, square, sturdy, missing components

• Does the existing base meet accessibility requirements?

• Safety hazards - major or minor

3. Base has been vandalized by paint, marker, intentional gouging, smashing, bullets, fire, other

4. Audio station:

• No hum, no excessive hiss, no audible distortion, balanced tonal quality, adequate volume

• Control system (typically a pushbutton) - properly functioning

• Connectors - frays, loose connectors, open jackets, or bare conductors

Examples of Wayside Exhibit

Bases and Mounts

Low-Profile, Single Post

Socket Mount

Single-Upright Base

Masonry Mount

Brochure Dispenser

Low-Profile Cantilevered Base

Custom Rail Mount Base

Wall Mount

Low-Profile, T-Style Base

Small Upright Base

G909402

Component Inventory − Exhibit / Exhibition

Interpretive Media:

Exhibit / Exhibition

G9094

Typical Exhibit Floor Plan

An IM exhibit / exhibition asset usually consists of several themed areas and numerous inter-related components.

The Basic IM Components of an Exhibit / Exhibition are:

• Exhibit Structure

• 2-Dimensional Exhibit Graphic

• Exhibit Case

• Exhibit Lighting System

• Custom 3-Dimensional

Exhibit Element

• Exhibit Reproduction

Historic Furnishing

• Exhibit Audiovisual System

Note: Not all component types will be found in every exhibit.

Exhibit 8

Exhibit 9

Exhibit 18

Exhibit 15

Exhibit 10

Exhibit 12

Exhibit 11

Exhibit 13-14

Exhibit Structure

2-Dimensional Exhibit Graphic

Exhibit Lighting System

Exhibit Audiovisual

System

Exhibit Case

Custom 3-Dimensional

Exhibit Element

Exhibit Reproduction

Historic Furnishing

G909403 Exhibit

Structure

Life-Cycle Estimates:

Preventive Maintenance

Activities:

Check For:

provide structural support and/or operational support for the interpretive elements in the exhibition.

G909403 − Exhibit Structure Item Years Item Years

Wood 20 Plastic / Composite 15

Metal 30

1. Perform visual inspection weekly to identify safety issues.

2. Repair or replace – as necessary.

1. Loose, not firmly attached

2. Scratched, dented, gouged, split, cracked, or warped

3. Damaged, broken, or missing pieces

4. Worn, damaged finish

5. Delaminated

6. Discoloration

7. Sharp edges or splinters

8. Structurally unsound

9. Out of level

10. Safety hazards

11. Graffiti or other vandalism

G909403 Continued

Examples of Exhibit Structure

Components

Soffit / Ceiling / Overhead Support Exhibit Wall

Rail System

Platform Base

Base

Storage Information Desk Seating

How to Measure an Exhibit Structure

When viewed from the front, width is the side to side dimension, height is the top to bottom dimension, and depth is the front to back dimension.

Approximate dimensions are acceptable for irregular, bulky shapes; in these cases measure width, depth, and height required to fit in a recangular box.

For a long thin structure (such as a rail or wall), measure width along the horizontal dimension;

if curved, follow the curve.

Note how in this example the width of the rail and width of the platform that it sets on are measured differently.

Base

Base

Wall

Rail

Platform

G909403

G909404 2-Dimensional

Exhibit Graphic

Life-Cycle Estimates:

Preventive Maintenance

Activities:

Check For:

An exhibit element whose primary purpose is to display a 2-dimensional graphic image.

Includes the image on its substrate, and any mounting material to which it is permanently attached. Usually requires replacement as a unit;

G909404 − 2-Dimensional Exhibit Graphic Item Years Item Years

Inkjet / Photo 10 Carved / Etched 20

High Pressure Laminate 10 Hand Painted 15

Cut / Routed 10 Vinyl 7

Silkscreen 5

1. Graphic elements are missing

2. Graphic elements are not firmly attached, or have fallen from their mounting location

5. Compound graphic elements:

• Missing and damaged parts

6. Images / substrates applied directly to exhibit or building structure

Examples of 2-Dimensional

Exhibit Graphics There are endless variations in size, shape and construc-tion of exhibit graph-ics, but most can be categorized based on the samples shown here.

1. Standard graphic panel. Most common, usually consists of a single photo or inkjet print mounted onto a rigid backing panel.

2. Cut-out graphic.

Panel is cut to follow a complex shape. Often constructed of high pressure laminate.

3. Compound graphic panel. Consists of several smaller graphic elements individually mounted onto one panel;

individual elements may be replaceable.

4. Flip book.

Compound graphic element consisting of several “pages” which may be individually replaceable.

5. Applied graphic.

Image is painted, silk screened, adhesive vinyl, etc. applied directly to building or exhibit structure.

6. Banner. Image on fabric or other flexible material;

includes pole pockets or grommets for attachment.

G909404 Continued

1 2

How to Measure Exhibit Graphics

Graphic Panel Construction and Mounting Methods

Graphic panels often consist of layers of material that are permanently bonded together. Damaged panels usually cannot be repaired, they must be replaced as a unit.

Sometimes the backer panel can be reused.

The illustration shows one typical construction method.

G909404 Continued

Width

Width W

H H H H

W W W

Width

Width

DepthH ei g h t H ei g h t

H ei g h t

H ei g h t

Aluminum mounting sheet

Contact adhesive

Backer panel (usually wood and/or MDF)

Hidden cleat for mounting on wall or exhibit structure*

Construction adhesive or foam tape**

** A thin length of wire may be used to cut through foam tape to separate an image panel from the backer panel.

* In some cases, screw access holes may be located on the side, top, or bottom of a backer panel.

Graphic image (usually inkjet or photoprint on paper or vinyl )

Clear adhesive overlaminate (Mactac or similar)

Image panel consisting of:

Depth

Depth (page thickness)

Flip books - Measure individual page, indicate number of pages.

Applied graphics (graphics directly applied to building or exhibit structure) - Measure closely grouped graphics as a unit. Measure widely dispersed graphics individually.

Depth = 0 or minimal.

G909405 Exhibit Case

Life-Cycle Estimates:

Preventive Maintenance

Activities:

Exhibit Case Base:

Check For:

The primary function of an exhibit case is to hold and display objects that require protection

and integration with other exhibit elements are

System, and Ancillary Case Equipment.

G909405 − Exhibit Case Item Years Item Years

Acrylic / Non-glare acrylic 10 Steel 30

Aluminum 20 Timber 20

Concrete 35 Wood 20

Fiberglass 15 Glass / Non-glare glass 15

High Pressure Laminate 10 Special security Glass 20

Masonry / Stone 30 Fiber Optic Lighting 10

Metal 20 LED Lighting 7

Painted Finish 7 Incandescent Lighting 15

Plastic 10 Fluorescent Lighting 15

1. Artifacts within cases should be monitored for degradation.

1. Loose, damaged, missing, cracked, chipped, warped, bending, tearing, delaminating, scratches, dents, abrasions, gouges,

2. Structural soundness

3. Graffiti or other vandalism

4. Components missing / damaged / broken

G909405 Continued

Vitrine:

Internal Lighting System:

Ancillary Case Equipment:

Check For:

Check For:

Check For:

A transparent window or enclosure through which objects in an exhibit case are viewed.

indentified in G909406.)

Components that support objects in the case, or enhance case security and environment.

crazing, or seams separating

inaccurately

3. Wiring:

1. Sensors:

• Burned out, missing, or not programmed correctly

support, improperly designed or constructed, improperly secured, or orientation inappropriate

G909406 Exhibit

Lighting System

Life-Cycle Estimates:

Preventive Maintenance

Activities:

Check For:

integrated with exhibit cases, custom exhibit elements, and AV presentations.)

G909406 − Exhibit Lighting System Item Years Item Years

Permanently Mounted Fixture

Standard and Compact Fluorescent Lamp

Track Mounted Fixture 15 LED Fixture & Lamp 7

Portable Fixture 15 External Transformer 10

Fiber Optic Illuminator 15 Dimmer 10

Halogen Lamp 1 Motion Sensor 10

Standard Incandescent Lamp

1 Color Filter 7

Metal Halide Lamp 3 Fixture Accessories 15

1. Inspect exhibit weekly for lamp failure. Replace with the originally specified lamp type as necessary.

Components required for basic operation of the exhibit lighting system.

beam spread, improperly aimed

7. Motion Sensors:

Improperly aimed, broken, or inconsistent triggering

Exhibit Lighting Equipment:

G909406 Continued

Check For:

Optional accessories, usually attached to a lighting fixture, that direct, focus, or change the color or character of illumination.

Exhibit Lighting Accessories:

G909407 Custom

3-Dimensional Exhibit

Element

Life-Cycle Estimates:

Preventive Maintenance

Activities:

Fabricated Components:

Check For:

Equipment.

G909407 − Custom 3-Dimensional Exhibit Element Item Years Item Years

Acrylic / Plastic Components

10 Treated Organic Material 10

Fluorescent Lighting 5 Carved, Coated Foam 10

Moving Mechanical Parts 7 Wood Components 20

Fiberglass Components 15 Glass Components 15

Fabric 7 Electrical Components 10

Stone / Aggregate 30 Fiber Optic Components 15

Metal 20 LED Components 7

Painted Finish 7 Incandescent Lighting 15

1. Inspect fabricated elements for damage or inoperable components.

2. Inspect taxidermy regularly for insect infestation.

3. Inspect internal lighting systems weekly for lamp or other system failures.

The core object or assemblies making up the custom 3-dimensional exhibit element.

1. Loose or missing elements

2. Broken, inoperable parts

3. Faded or worn finish

4. Cracked, chipped, brittle, or crumbling materials

5. Abrasion or surface imperfections

6. Bug infestation

7. Safety hazard

8. Graffiti or other vandalism

G909407 Continued

Internal Lighting System:

Ancillary Parts and Equipment:

Check For:

Check For:

include exhibit lighting systems identified in G909406.)

to heavy visitor use.

2. Control Systems:

3. Electrical Wiring:

1. Electro/mechanical equipment:

2. Mechanical / moving parts:

G909407 Continued

Examples of Custom

3-Dimensional Exhibit Elements

These elements are usually created by artists, sculptors, model makers, or other highly trained specialists. Minor maintenance may be performed by park staff, but major repairs require special skills. Check exhibit maintenance manual if available.

1. Topographic map.

Some maps include custom lighting and electronics for ani-mated effects.

2. Life size figure. This example is touchable.

Protected figures may be more fragile and have fabric clothing.

3. Scale model. This example is highly detailed and fragile, requiring protection.

Touchable models usually have less detail.

4. Interactive device.

Custom manipulative elements require regular maintenance to repair or replace quickly wearing parts.

5. Diorama. Complex natural and cultural history scenes in exhibits may be easily damaged by improper cleaning or maintenance.

3 4

G909408 Reproduction

Historic Furnishing

Life-Cycle Estimates:

Preventive Maintenance

Activities:

Room Treatments:

Check For:

includes reproduction interior design elements reflecting a specific historical era and location.

objects.)

G909408 − Exhibit Reproduction Historic Furnishing Item Years Item Years

Paper 10 Fabric 10

Wood 5 Glass / Ceramic 10

Metal 7 Plastic 20

1. Inspect regularly for fading, wear, and broken parts.

Includes reproduction wall / ceiling papers, floor coverings, window treatments, barriers, and fixtures (including period plumbing and other building hardware that are installed as part of a historic furnishing).

1. Wall / ceiling papers:

• Fading, peeling, staining or water damage (especially ceilings), abrasion, dirt, brittleness, mold, or mildew

3. Window treatments:

missing hardware

3. Barriers:

G909408 Continued

Reproduction Objects:

Check For:

1. Papers:

2. Wood:

3. Metal:

• Rust / corrosion, dents or bends, or missing or broken elements

5. Glass / Ceramic:

• Breaks, cracks, chips, worn or missing glaze

6. Plastic:

7. Other:

chair seats, etc.

• Possible insect infestation in organic materials

G909409 Exhibit

Audiovisual System

A combination of electrical, electronic, and ancillary equipment that supports one or more audio, video, slide, film, and/or multimedia presentations within an IM exhibit asset.

Screens, Audio Equipment, AV Control Systems, Programmed Lighting Systems, Accessibility Equipment, and Ancillary Equipment.

G909409 − Exhibit Audiovisual System Media Players

Item Years Item Years

DVD Player 5 HD Player/Media Server 3

CD Player 5 Solid-State Player (Flash Drive)

Videocassette Player/ Recorder (VCR)

Portable/Handheld Device

Laserdisc Player 5

Video / Data Monitors

Item Years Item Years

Video/Data Monitor, Cathode Ray Tube (CRT)

Video/Data Monitor, Plasma

Video/Data Monitor, Liquid Crystal Display

(LCD)

Video/Data Monitor, Touch Screen

Video / Data / Slide / Motion Picture Film Projectors

Item Years Item Years

Video/Data Projector, Cathode Ray Tube (CRT)

Slide Projector, Medium Format, Hasselblad

Video/Data Projector, Liquid Crystal Display

(LCD)

Motion Picture Film Projector, 16mm

Video/Data Projector, Digital Light Processing

(DLP)

Motion Picture Film Projector, 35mm

Slide Projector, 35mm, Kodak Carousel

Life-Cycle Estimates:

G909409 Continued

Life-Cycle Estimates

Continued:

G909409 − Exhibit Audiovisual System Projection Screens

Item Years Item Years

Projection Screen, Fixed/ Wall-Mounted, Front Projection

Projection Screen, Retractable, Electric/ Motorized Roll Down

Projection Screen, Fixed/ Wall-Mounted, Rear Projection

Projection Screen, Portable

Projection Screen, Retractable, Manual Roll Down

AV Control Systems

Item Years Item Years

Pushbutton 8 Complex Microprocessor Based Controller, Crestron

Simple Microprocessor- Based Controller (i.e.

Techno vision PC2)

Relay Logic Controller (i.e. Potter & Brumfield or Omron)

Complex Microprocessor- Based Controller, AMX

Programmable Logic Controller (i.e. General Electric or Farnum)

Audio Equipment

Item Years Item Years

Audio Amplifier 10 Audio Handset 7

Loudspeaker 7 Audio Wand 7

Audio Headphone 7

Programmed Lighting Systems

Item Years Item Years

Lighting Dimmers 10 Light Emitting Diode

(LED)

Fixtures 15 Ancillary Equipment 15

Lamps 1

Accessibility Equirpment

Caption Board 15 Audio Transcription Transmtter

Caption Decoder 15 Assistive Listening Transmitter

Audio Transcription Transmtter

Assistive Listening Receiver

G909409 Continued

Life-Cycle Estimates

Continued:

G909409 − Exhibit Audiovisual System Ancillary Equipment

Item Years Item Years

Equipment Racks 20 Surge Protectors 10

Cables 20 Uninterruptible Power Supply (UPS)

Connectors 20 Battery, Uninterruptible Power Supply (UPS)

Media Players:

Check For:

1. Plays on demand, either by remote control or on-board controls

2. No grinding, clicking, squealing / whining, or other unusual mechanical noise

3. No visible dirt, dust, debris, fluid stains

Preventive Maintenance

Activities:

1. Inspect players monthly for proper tape/disc load and error-free playback.

2. For videocassette player/recorders, clean heads with a professional head cleaning cartridge at least once annually, or whenever head clogging occurs (as evidenced by on-screen “snow” or static during playback).

G909409 Continued

Video / Data Monitors:

Projectors:

Includes CRT, LCD and plasma monitors.

Includes video, data, slide, and motion picture film projectors.

1. Image is clear, with no static, noise (snow), blurring, horizontal, vertical, or slanted lines or other anomalies

3. Image is sufficiently bright for the surroundings

1. No warning indicators illuminated

2. Image should be bright enough to overpower (on screen) any light wash from ambient light sources

3. Image should be in focus across the entire screen

onto a 4:3 standard screen)

6. For CRT projectors: No red, green, or blue “ghosting” or artifacts on edges

Preventive Maintenance

Activities:

Preventive Maintenance

Activities:

1. Clean monitor screens at least monthly according to manufacturer’s instructions. Note that LCD and plasma screens are very sensitive and are easily scratched and damaged. Always turn monitors off before cleaning.

1. Inspect projectors weekly for lamp failure. Replace with the originally specified lamp type as necessary.

2. Inspect projectors periodically for proper focus, zoom and screen alignment, adequate brightness, accurate color reproduction, and proper ventilation.

Check For:

Check Video / Data Projectors

(CRT, LCD, DLP)

For:

G909409 Continued

1. Screen surface is clean, with no smudges, marks, creases, stains, tears, rips, waves, or looseness

3. For retractable screens: Screen deploys and returns smoothly, with no lagging or extraneous noises

lagging or extraneous noises

1. Clean, with little or no dust

2. Proper lamp is installed

3. Inner and adjacent air flow is not obstructed

4. No dust, cracks or chips on lens

5. Lens is correct size and zoom to fill the screen

6. Lens is properly focused

7. No dust, dirt, cracks, or chips on slide trays

8. Moving parts on slide trays move freely

1. Clean, with little or no dust

2. Proper lamp is installed

3. Inner and adjacent air flow is not obstructed

4. Drive belts are secure, not frayed

5. All moving parts are secure and operate freely

6. No dust, cracks or chips on lens

7. Lens is correct size and zoom to fill the screen

8. Lens is properly focused

9. Film sprocket holes are square, not torn or stretched

10. Film is not scratched or scarred

11. Film reels are not cracked or broken

Check For:

Check Slide Projectors For:

Check Motion Picture Film

Projectors For:

Projection Screens:

G909409 Continued

Audio Equipment:

Control Systems:

Includes amplifiers, loudspeakers, headphones, handsets, and audio wands.

Includes microprocessors, push buttons, relays, sensors

1. No hum, no excessive hiss, no audible distortion

2. Amplifiers are adequately ventilated, with no overheating

3. Balanced tonal quality, with adequate volume

4. No warning indicators illuminated

properly aimed at audience

6. For Headphones, Handsets, and Audio Wands: No loose or missing parts, no sharp or pointed edges, no damaged cables or connections, no distortion or buzzing, volume controls perform properly, audio level is correct

1. All functions perform properly without fail every time they are used

2. Pushbuttons operate smoothly and with little effort, lights illuminate when operated

3. Relays do not “chatter” or overheat

Preventive Maintenance

Activities:

Preventive Maintenance

Activities:

pushbutton cavity.

Check For:

G909409 Continued

Programmed Lighting

Equipment:

Ancessibility Equipment:

Includes fixtures, dimmers, lamps, and controllers

Includes caption boards, caption decoders, audio description transmitters / receivers, assistive listening transmitters / receivers

1. Dimmers: Inoperative, noisy, or overheating

2. Fixtures: Loose, damaged, missing, or not accessible

beam spreads inaccurate

4. Ancillary Equipment:

synchronized

text is accurate, text display is properly synchronized with audio

3. For audio description and assistive listening receivers and headsets:

Batteries are charged, no battery corrosion, unit is tuned to proper channel (if tunable), unit is clean, no loose or missing parts, no sharp or pointed edges, no damaged cables or connections, no distortion or buzzing, volume controls perform properly

Preventive Maintenance

Activities:

Preventive Maintenance

Activities:

1. Inspect weekly for lamp or other system failures. Replace with the originally specified lamp type as necessary.

1. For caption boards and on-screen captions: Inspect daily to ensure that captions are turned on and properly synchronized.

heard.

used.

G909409 Continued

Ancillary Equipment: Includes racks, cables, connectors, surge protectors, etc.

1. For surge protectors and uninterruptible power supplies: No warning indicators illuminated

place, no sharp edges

Audiovisual (AV) Systems as Features of Non-IM Assets Asset types other than Interpretive Media often include audiovisual presentation systems as a feature. The two most common examples are the Building (4100) asset and the Amphitheater (7900) asset:

• An auditorium or theater AV System should be recorded against the appropriate building (4100) asset.

• An amphitheater AV System should be recorded against the appropriate amphitheater (7900) asset.

Similarly, if other asset types have AV presentation systems associated with them the same guidance should be used, i.e. an AV presentation system on a large boat should be recorded against that asset.

We recommend using the G909409 Exhibit Audiovisual System inspection guidance in this IM Inspection Guidance document when capturing data for AV presentation systems associated with non-IM assets, since inspection guidance for other asset types generally does not include detailed guidance for this equipment.

This applies only to AV systems designed for presentation purposes. Any corresponding electrical system, communication system, etc. identified with the building, amphitheater, or other non-IM asset should be captured according to that system’s inspection guidance and spec templates.

AV Systems should be included in the building, amphitheater, or other non- IM asset hierarchy in a manner similar to other equipment systems.

Appendix A

A p p e n d ix

B

W B

S

IM

T y p e

Q u a n ti ty

U

M

D fi c ie n c y

P ri o ty

C o m m e n ts

G a y s id e P a n l a y s id e B a s

E x h ib it S tr u c tu re

-D im e n s io n a l E x h ib it ra p h ic h ib it C a h ib it L ig h ti n g S y s te m

C s to m

-D im e n s io n a l E x h ib it E le m e t h ib it R e p ro d u c ti

H is to ri c F u rn is h in g h ib it A u d io v is u a l S y s

Q a n ti ty

H o w m u c h o f th e a s s e t/ e q u ip m e n t n e e d s c o rr e c ti v e a c ti o

U M

U n it o f m e a s u re o f h o w m u c h n e e d s c o rr e c ti o n

B e s u re t o g a th e r a ll m e a s u re m e n ts d u ri n g i n s p e c ti o

D fi c ie n c y

D e s c ri b e i n d e ta il w h a t is w ro n g a n d w h a t n e e d s t o t a k e p la c e t o c o rr e c t th e p ro b le

P o ri ty

M

M in o r]

S

S e ri o u s [C

C ri ti c a l] e n te r th e a p p ro p ri a te l e tt e r in t h e b

In rp re ti v e M e d ia C o n d it io n

A ss e ss m e n t D e fi ci e n cy W o rk sh e t

Appendix C

Sample Interpretive Media Inspection Work Order with Job Plan

Date printed: 6/23/09 10:37

AM

Status:

WAPPR

WO Report Date:

10/08/2008

Target Start Date:

10/01/2008

Location: 16389 HOBE Battlefield Area Scheduled Start Date Scheduled Finished Date Equipment: 520586 Interpretive Waysides

PM:

Job Plan: 21533 Inspect Interpretive Media (Job Plan) Time: ______Hr ______Min

Feature Code

Description Done

(Y/N/NA)

Oper.

U/M Deficiency (Y/N)

Quantity Evaluation Code (Circle One)

G909401 Wayside Panel

C M S

G909402 Wayside Base

G909403 Exhibit Structure

G909404 2-Dimensional Exhibit Graphic

G909405 Exhibit Case

G909406 Exhibit Lighting System

G909407 Custom 3-Dimensional Exhibit Element

G909408 Exhibit Repro. Historic Furnishing

G909409 Exhibit Audiovisual System

Inspected by: Supervisor:

Last Mod Date: 10/14/2008 Page 1

CAWOJOB

Property of the United States Government This Document Contains Sensitive But Unclassified Information

Do NOT Remove This Notice Properly Destroy When No Longer Needed

Facility Management Software System

Work Order Data - by Work Order Number

Work Order 1600506 CA Inspect Interpretive Media – Battlefield Area

Appendix D

Interpretive Media Accessibility Checklist

The accessibility checklist is currently under development.