RFP_-_Specifications.pdf

CARLSBAD CAVERNS NATIONAL PARK

CARLSBAD, NEW MEXICO

SOLICITATION 1443NP17PS00507

EMERGENCY REPLACEMENT OF OLD CAVERN ELEVATOR

EQUIPMENT (ELEVATORS #3 & #4)

CAVE-176453

DESIGN-BUILD (DB) PROJECT SCOPE

(DB Request for Proposal (RFP))

NATIONAL PARK SERVICE

DENVER SERVICE CENTER

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Table of Contents

1.0 PROJECT INTRODUCTION

1.1 SCOPE

1.2 NPS/DSC SHAREPOINT PROJECT WEBSITE

1.3 LOCATION

1.4 BACKGROUND

1.5 DESCRIPTION

1.6 SCHEDULE

1.7 INFORMATION

1.8 DATA AND MATERIALS TO BE PROVIDED BY THE NPS

2.0 PROJECT REQUIREMENTS

2.1 GENERAL REQUIREMENTS

2.1.1 SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

2.1.2 DEFINITION OF CONTRACT LINE ITEMS

2.1.3 PROGRESS PAYMENTS

2.1.4 PROJECT MEETINGS

2.1.5 PROJECT SCHEDULE

2.2 DESIGN REQUIREMENTS

2.2.1 DB DESIGN DEVELOPMENT AND CONSTRUCTION DOCUMENTS

2.2.2 ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS FOR DESIGN

2.3 CONSTRUCTION REQUIREMENTS

2.3.1 ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

2.3.2 SCHEDULE OF VALUES

2.3.3 CONSTRUCTION SUPPORT

2.3.4 SUBMITTALS DURING CONSTRUCTION

2.3.5 CONSTRUCTION COORDINATION

2.3.6 DIGITAL IMAGES

2.3.7 QUALITY CONTROL

2.3.8 WORKING HOUR RESTRICTIONS

2.3.9 TEMPORARY SERVICES

2.3.10 ACCESS

2.3.11 PRESERVATION OF ADJACENT FEATURES

2.3.12 EXISTING UTILITIES

2.3.13 HAULING RESTRICTIONS

2.3.14 ACCIDENT PREVENTION

2.3.15 TEMPORARY CONTROLS

2.3.16 PROJECT CLOSE-OUT

2.3.17 SUBSTANTIAL COMPLETION AND FINAL INSPECTION

2.4 FORMS

3.0 PERFORMANCE REQUIREMENTS

3.1 DESIGN IMPERATIVES

3.2 SUSTAINABILITY

3.4 FACILITY PERFORMANCE

3.5 ELEMENTS AND PRODUCTS

4.0 TECHNICAL REQUIREMENTS

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5.0 ATTACHMENTS

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1.0 PROJECT INTRODUCTION

Park Alpha and PMIS Number: CAVE 176453

Project Title: Emergency Replacement of Old Cavern elevator Equipment (#3 & #4)

Project Drawing Number: 130/132499

1.1 Scope

In accordance with the terms and conditions of the Contract, the Design-Build Contractor (DBC) shall perform the work of this Request for Proposal (RFP) for the National Park Service (NPS) as described below.

All Architect/Engineer (A/E) Services required in this RFP shall be performed by licensed Architects and Engineers registered in the State of New Mexico.

The work of this RFP shall be performed in accordance with the Denver Service Center (DSC) Design- Build (DB) Workflows website, https://www.nps.gov/dscw/designbuild.htm.

Listed on the DB homepage are links to the design phases which describe the required workflow process from Predesign (PD) through Construction Documents (CD). Each design phase webpage contains hypertext links to definitions, forms, templates, samples and guidelines.

The DB homepage also includes links to the Design Standards and Design Deliverables sections which provide design requirements and criteria that shall be used for completing the work of this contract:

• Design Standards (https://www.nps.gov/dscw/dstandards.htm): Design Standards arranged by discipline and/or specialty.

• DB Design Deliverables – Content and Format Requirements (https://www.nps.gov/dscw/del_designbuild.htm):

o Design phase submission requirements for:

Technical content Submission format (hard-copy and electronic)

In addition, there is an Information section (https://www.nps.gov/dscw/information.htm) with links directly to the following sections:

• Definitions (https://www.nps.gov/dscw/definitions.htm): A list of terms relevant to design and construction in national parks.

• Forms/Templates/Samples/Guidelines (https://www.nps.gov/dscw/publicforms.htm): A listing of forms/templates/samples/guidelines used for a typical project.

• Laws/Regulations/Policies/Guidance (https://www.nps.gov/dscw/laws-policies.htm): A listing of sources for retrieving laws/regulations/policies/guidance applicable to NPS projects.

• Quality Assurance Guideline & Review Checklists

(https://www.nps.gov/dscw/qaguideline.htm): Overview of the DSC Quality Assurance (QA) Process for reviewing Design Documents.

https://www.nps.gov/dscw/designbuild.htm https://www.nps.gov/dscw/dstandards.htm https://www.nps.gov/dscw/del_designbuild.htm https://www.nps.gov/dscw/information.htm https://www.nps.gov/dscw/definitions.htm https://www.nps.gov/dscw/publicforms.htm https://www.nps.gov/dscw/laws-policies.htm https://www.nps.gov/dscw/qaguideline.htm

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In case of conflict between this RFP and the DSC DB Workflows website, https://www.nps.gov/dscw/designbuild.htm, this RFP will take precedence over and will be used in lieu of such conflicting portions.

The A/E remains fully responsible for determining if the standards or provisions cited on the DSC DB Workflows website, https://www.nps.gov/dscw/designbuild.htm, have been revised or updated. Any such conflicts between the website and the identified standard or provisions shall be brought to the attention of the Contracting Officer (CO) requesting direction.

1.2 NPS/DSC SharePoint Project Website

Use the NPS/DSC SharePoint Project website for purposes of hosting and managing project communication and documentation until Final Completion. The NPS/DSC SharePoint Project website will be used for the following functions:

• Project directory

• Project correspondence

• Meeting agendas and minutes

• Contract modifications documentation and logs

• RFI form and processing

• Task and issue management

• Photo documentation

• Baseline schedule, schedule updates and calendar management

• Submittal form and processing

• Drawing and specification document hosting, viewing, and updating

• Online document collaboration

• Reminder and tracking functions

• Archiving functions

• Notification of submittal and RFI statuses and current responsible party

Submit to the CO a list of all employees who will need access to the website. The users will receive an invitation to register from the Department of Interior (DOI). Once the user is registered on the DOI website, they will be given access to the project website. For login procedures and other SharePoint information, refer to the DSC Workflows website at https://www.nps.gov/dscw/precon_spproj.htm.

All users will be required to have Internet Explorer version 7 or later and Adobe Acrobat Pro version 9 or later.

1.3 Location

This project is located within the Visitor Center at Carlsbad Caverns National Park, located approximately 27 miles south of the City of Carlsbad, New Mexico.

https://www.nps.gov/dscw/designbuild.htm https://www.nps.gov/dscw/designbuild.htm https://www.nps.gov/dscw/precon_spproj.htm

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1.4 Background

Carlsbad Caverns National Park has an average of 460,000 annual visitors, employees and materials that are transported from the Visitor Center to the Cavern 750 feet below via 4 high-speed traditional elevators. Due to the depth of the Cavern and the steepness of the trail many visitors choose to enter and leave the cavern via the elevators. Due to the steep climb, very few visitors choose to leave the Caverns via the Natural Entrance. Carlsbad Caverns elevator equipment is ADA compliant and offers accessibly to experience the cave that would not be possible without elevator equipment. The elevators also comprise a critical piece of the park’s emergency medical and law enforcement response capabilities, enabling much faster extrications of injured visitors and deployment of protection rangers to incidents requiring intervention.

The elevator systems at Carlsbad Caverns exist in two 750-foot vertical shafts, drilled and blasted through limestone rock, into the underground cavern space. The older and smaller shaft houses Secondary Elevators #1 and #2, while the newer and larger shaft houses Passenger Elevators #3 and #4.

Elevators #3 and #4 are the main transports for visitors and staff into the Cave. Secondary Elevators #1 and #2 are primarily used by the concessionaire and park maintenance staff. The Secondary Elevators also act as redundancy if Passenger Elevator #3 or #4 is removed from service for maintenance or repair.

The Passenger Elevator System – Elevators #3 & #4 – was installed in 1955. In 2007 the elevator system was analyzed and, although this was a newer system than Elevators #1 and #2, the steelwork was in worse condition than that in the secondary elevator hoistway. The analysis concluded with a major structural repair project that included total replacement of 153 corroded steel beams was required.

In 2010 a contract was awarded to address the structural concerns and lead-based paint abatement in the hoistway for Elevators #3 & #4. In addition to the replacement of the 153 corroded steel beams with new structural steel beams that were pre-cut, welded (plates), prepped with a zinc primer, and protected with a two-coat Carboline protective coating system off-site and delivered to the park ready for installation, the project scope included the abatement of all remaining lead-based paint (following removal of the 153 steel beams being replaced) and the application of the same protective coatings system on all remaining steel members in the entire hoistway. This project was completed in 2013.

The Secondary Elevator System was taken offline as a safety precaution in March 2015. And then both Passenger Elevators #3 & #4 were shut down following the car for Elevator 4 becoming disabled within the elevator shaft with a broken motor (cracked armature shaft) in November 2015. Visitor experience was impacted by this shutdown resulting in the temporary structural repairs within the hoistway for Secondary Elevators #1 & #2 in order to get them back in operation before Memorial Day weekend, 2016. The final inspection of those repairs was completed and accepted on May 6, 2016, and the Park was able to restore interim elevator service for visitors until a more permanent fix could be funded and carried out.

1.5 Description

This project, Emergency Replacement of Old Cavern Elevator Equipment (#3 & #4), is a complete repair and modernization of Elevators #3 and #4, along with a new emergency rescue system for Elevators #3 & #4, at Carlsbad Caverns National Park. This includes removal of old equipment and installation of new hoist motors, replacement of guiderails for cars and counterweights as needed (see Section 2.1.2 – Definition of Contract Line Items, Contract Line Item Number 3), replacement of

CAVE-176453 Design-Build RFP Page 8 of 53 associated elevator controllers, car frames, car enclosures, door operators, car and hoistway doors, and all attached equipment, counterweight frames and attachments, overspeed governor equipment, hoistway controls, call stations, all wire ropes, all pit equipment, deflector or secondary sheaves, and replacement of all wiring and traveling cables. This includes 2 elevators that are 4000 pound capacity units, at a current contract speed of 800 feet per minute.

1.6 Schedule

The work in this RFP shall be completed in accordance with the following schedule:

Guiderail Inspection:

DBC shall inspect existing guiderails, rail clips, rail hardware, and fishplates no later than thirty (30) calendar days after award and provide to the Contracting Officer a report containing an itemized list and photos of all guide rail sections, rail clips, rail hardware and/or fishplates recommended for replacement whose criteria shall be, but not limited to, any guiderail, rail clips, rails hardware or fishplates found with noticeable rust beyond staining as evident by any surface pitting, flaking or large concentrations of any of the aforementioned and/or corrosion and in need of replacement.

At the same time the DBC shall examine the condition of divider beams and rail brackets recently replaced, including their Carboline protective coating, and report any conditions that might exist currently for which the DBC feels needs to be identified as a pre-existing condition prior to starting and taking responsibility for the work.

DB Design Development (DD) Documents:

DB Design Development Documents submitted no later than thirty (30) calendar days after award.

NPS Review completed no later than twelve (12) calendar days after submission of DB Design Development Documents.

100% Draft DB Construction Documents (CD):

Work on 100% Draft DB Construction Documents shall continue during the DB Design Development Documents review and once DB Design Development review comments are received they shall be addressed and incorporated in the 100% Draft DB Construction Documents.

100% Draft DB Construction Documents and written responses to the NPS DB Design Development Document Review Comments submitted no later than thirty (30) calendar days after submission of DB Design Development Documents.

NPS Review completed no later than twelve (12) calendar days after receipt of 100% Draft DB Construction Documents.

100% Complete DB Construction Documents (CD):

100% Complete DB Construction Documents and written responses to the NPS 100% Draft DB Construction Documents Review Comments submitted no later than twenty (20) calendar days after submission of 100% Draft DB Construction Documents.

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NPS Review completed no later than twelve (12) calendar days after receipt of 100% Complete DB Construction Documents.

Complete Stamped and Signed DB Construction Documents (CD):

Complete Stamped and Signed DB Construction Documents and written responses to the NPS 100% Complete DB Construction Document review comments submitted no later than ten (10) calendar days after receipt of NPS 100% Complete DB Construction Document review comments.

Construction:

Construction shall not begin until the Contracting Officer (CO) has issued the DB Start Work Notice.

Construction completed no later than Friday, May 25, 2018 (Memorial Day Weekend).

As-Constructed Drawings:

As-Constructed Drawings completed no later than twenty-one (21) calendar days after Substantial Completion.

All DB Design Development, DB Construction Documents and As-Constructed Drawings shall be submitted to the NPS Project Manager (PM).

1.7 Information

NPS Points of Contact:

Contractual:

Contracting Officer (CO): Mike Camacho; 303-969-2344; mike_camacho@nps.gov

Contract Specialist (CS): Trinity Lintz; 303-969-2079; trinity_lintz@nps.gov

Technical:

Project Manager (PM) and Contracting Officer’s Representative (COR): Rich Kagiyama; 303-969- 2367; rich_kagiyama@nps.gov

Project Specialist (PS) and Alternate Contracting Officer’s Representative (COR): Wray Kleihege;

303-969-2693; wray_kleihege@nps.gov

Address:

National Park Service – Denver Service Center 12795 West Alameda Parkway P.O. Box 25287 Denver, CO 80225 mailto:mike_camacho@nps.gov mailto:trinity_lintz@nps.gov mailto:rich_kagiyama@nps.gov mailto:wray_kleihege@nps.gov

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1.8 Data and Materials to be provided by the NPS

The following data and materials will be provided to the Design-Build Contractor (DBC) and are included in Section 5 of this RFP:

• Approved VA/Schematic Design Preferred Alternative Documents

• Project Program

• Basis of Design

• NPS Project Sustainability Checklist

• NPS Project Constructability Checklist

• Mitigations List Form

• Project Photographs of Existing Equipment, Hoistway, Elevator Pit, Structural Framing, etc.

• Hazardous Materials Reports

• SCA, “Lead-Based Paint, Elevator Shaft Sampling”; May 14, 2008.

• Landmark Environmental, “Hazardous Materials Investigation Report”; February 14, 2006.

• Ion Chromatography: Anion Analysis of Water Report

• HDR Water Sample Report

2.0 PROJECT REQUIREMENTS

2.1 General Requirements

2.1.1 SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

The project will consist of the design and construction of total modernization of elevators #3 and #4 and the installation of a new emergency rescue system for elevators #3 and #4 at Carlsbad Caverns National Park. This includes the removal of both elevator cabs, including one elevator cab (#4) that is disabled in the elevator shaft approximately 150 vertical feet above the elevator pit; plus removal of all old elevator equipment that is being replaced and installation of new hoist motors, replacement of guiderails for cars and counterweights as needed (see Section 2.1.2 – Definition of Contract Line Items, Contract Line Item Number 3), replacement of associated elevator controllers, car frames, car enclosures, door operators, car and hoistway doors, and all attached equipment, counterweight frames and attachments, overspeed governor equipment, hoistway controls, call stations, replacement of the electrical feeds from the load side on the disconnect and the line side of the transformer, all wire ropes, all pit equipment, deflector or secondary sheaves, and replacement of all wiring and traveling cables.

As stated in Section 1.4 – Background – the National Park Service completed replacement of all structural support steel within the hoistway for Elevators #3 and #4 in 2013. During that work several sections of car and counterweight guide rails were identified as in need of replacement, primarily located within the “Wet Zone” of the hoistway which is located between approximately fifty (50) feet and three hundred (300) feet above the Elevator Pit.

However, without an emergency rescue system (ERS) and with Elevator #4 being disabled, a firm estimate of guiderail sections in need of replacement was not been possible in preparation of this DB-RFP. The NPS is in the process of having a temporary ERS in place by the time this contract is awarded. With the temporary ERS in place the DBC will have

CAVE-176453 Design-Build RFP Page 11 of 53 access to the hoistway and will be able to complete the guiderail inspection specified in Section 1.6, Schedule. Once that inspection is complete and recommendations for replacement have been submitted to the NPS, the Contracting Officer shall approve all guide rail replacement before any replacement steel is ordered and/or installed.

In conjunction with the replacement of passenger Elevators #3 and #4, certain limited work is required to existing Secondary Elevators #1 and #2 for Code compliance and monitoring purposes. This work is limited to replacement of Phase 1 and Phase 2 Firefighters’ Key Switches to match new switches provided for new Passenger Elevators #3 and #4 per Code.

Additionally, interface circuitry and remote wiring as required shall be provided to interface existing Secondary Elevators #1 and #2 Motion Control Engineering (MCE) car controllers to new Firefighter’s Control Panel provided under this work for Passenger Elevators #3 and #4.

In summary, the project will include, but not be limited to, the following:

• Review the Schematic Design preferred alternative provided in the DB-RFP package.

• Upon award, provide a temporary ERS and conduct an inspection of elevator hoistway to confirm/document condition of guide rails and existing steel coatings.

• Determine and provide design schedule of work.

• Submit list of required permits.

• Submit DB Design Development (DDs) and DB Construction Documents (CDs) for review and approval, as required.

• Provide schedule of construction work.

• Secure work area and provide for continued access to the facility.

• Construct project

• Create and provide operations and maintenance manual.

• Provide as-constructed drawings.

2.1.2 Definition of Contract Line Items

The intent of this section is to explain, in general, what is included in each contract line item, limits or cut-off points where one item ends and another begins. If no item exists for a portion of the work, include the costs in a related line item.

CONTRACT LINE ITEM NO. 1 – DESIGN: This item consists of the design for the elevator equipment replacement for Elevators #3 and #4 that includes: removal of old equipment and installation of new hoist motors, replacement of guiderails for cars and counterweights as needed, replacement of associated elevator controllers, car frames, car enclosures, door operators, car and hoistway doors, and all attached equipment, counterweight frames and attachments, overspeed governor equipment, hoistway controls, call stations, replacement of the electrical feeds from the load side on the disconnect and the line side of the transformer, all wire ropes, all pit equipment, deflector or secondary sheaves, elevator lobby door frames, and replacement of all wiring and traveling cables. This also includes the design for a new emergency rescue system for the shafts containing Elevators #3 and #4.

CONTRACT LINE ITEM NO. 2 – EMERGENCY REPLACEMENT OF CAVERN

ELEVATORS 3 & 4: This item consists of the fabrication/installation of the elevator equipment replacement for Elevators #3 and #4 only. Scope includes: The removal of one elevator cab (#4), which is disabled in the elevator shaft approximately 150 vertical feet above the elevator pit; plus

CAVE-176453 Design-Build RFP Page 12 of 53 removal of old elevator equipment and installation of new hoist motors, replacement of associated elevator controllers, car frames, car enclosures, door operators, car and hoistway doors, and all attached equipment, counterweight frames and attachments, overspeed governor equipment, hoistway controls, call stations, replacement of the electrical feeds from the load side on the disconnect and the line side of the transformer, all wire ropes, all pit equipment, deflector or secondary sheaves, and replacement of all wiring and traveling cables.

CONTRACT LINE ITEM NO. 3 – GUIDE RAIL or COUNTERWEIGHT RAIL - PRICE PER 16-FOOT SECTION - ELEVATOR PIT TO TOP OF HOISTWAY: This item consists of removing and replacing sections of elevator guide rails or counterweight rails found in need of replacement upon inspection by the DBC and approved by the NPS Contracting Officer following contract award. This contract line item is to be priced for each 16-foot length of guiderail section to be replaced. Payment will be made at the unit price based upon the number of sections of rail removed and replaced. (There are four (4) guide/counterweight rails per elevator at approximately

750 LF.)

CONTRACT LINE ITEM NO. 4 – OPTION 1 - EMERGENCY RESCUE SYSTEM (ERS) –

PORTABLE SELF-POWERED: This item consists of the fabrication/installation of an ERS that includes one portable self-contained rescue unit that is stored outside the hoistway and provides rescue service to Elevators #3 and #4. (see Drawing Sheets M1 and M2)

CONTRACT LINE ITEM NO. 5 – OPTION 2 - REPLACE ALL SS HALLWAY DOOR

FRAMES: This item consists of the fabrication/installation of #316 mirror stainless steel elevator lobby door frames for Elevators #3 & #4, both top and bottom elevator lobbies [six (6) door frames total].

CONTRACT LINE ITEM NO. 6 – OPTION 3 - REPLACE ELEVATOR DOOR SILL

ANGLES: This item consists of the fabrication/installation of the Elevator Door Opening Sills in mirror stainless steel and new sill angles for Elevators #3 & #4, both top and bottom elevator lobbies [six (6) door sills total].

2.1.3 Progress Payments

Design Phase - Progress payments during the design phase of the work will be based on submission, review, and acceptance of design deliverables.

Construction Phase - Progress payments during construction will be based on the percentage of work completed on items listed on the approved schedule of values. Actual construction completed and in place will form the basis for payment. Verification of the % complete shall be initiated by the Contractor under the direction of a representative of the Contracting Officer, unless the Contracting Officer waives this requirement in a specific instance. The Contractor shall make the computations for payment based on the governments verification of work completed and in place for any periods for which progress payments are requested.

The Contractor shall furnish the originals of all field notes and all other records relating to the basis for payment, to the Contracting Officer, who shall use them as necessary to determine the final amount of progress payments. The Contractor shall retain copies of all such material furnished to the Contracting Officer.

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2.1.4 Project Meetings

Design Meeting

After the award of the contract and acceptance of the Performance and Payment bonds, the CO will arrange a design meeting on-site with the DBC. Before this meeting is scheduled, all Performance and Payment bonds for the construction portion of the project must be submitted and approved. Since the DBC has fifteen (15) calendar days after award to commence with the work, bonds must be submitted within that time frame to avoid delay to the schedule established in Section 1.6 herein.

The meeting agenda shall include the following as a minimum:

• Review and emphasize the Park needs and design objectives.

• Environmental and sustainability requirements

• Schedule of Values

• List of required permits

• Design schedule (provide minimum of two color hard copies).

• Modifications during design

• Submittals during design

• Areas available for use by the DBC

• Access requirements of the Park

• Natural and Cultural Resource Protection

• Payments to the DBC

Preconstruction Meeting

The following Part 2 Project Requirement deliverables shall be submitted a minimum of one week prior to the Preconstruction Meeting.

• Letter designating your Project Superintendent

• Project Schedule with construction portion fully developed

• Schedule of Values

• Accident Prevention Program

• A list of subcontractors for this project (must be same as in your proposal)

• Written statements from subcontractors certifying compliance with applicable labor standard clauses

• Evidence of liability insurance coverage and workmen’s compensation for the contractor and all subcontractors

• Waste Management Plan

• Quality Control Plan

• Under-An-Acre Pollution Prevention Plan (UPPP)

• List of required permits

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After 100% Complete DB Construction Documents are approved (or completed portions of DB CDs necessary for fast tracking the project), and prior to the start of construction, the CO will arrange an on-site Preconstruction meeting with the DBC. The meeting agenda will include the following as a minimum:

• Correspondence procedures

• Jobsite safety

• Roles and responsibilities

• Lines of Authority

• Schedule of Values

• Progress Payments

• Submittal process

• Resolution to comments provided by NPS on the Part 2 Project Requirements

• NPS/DSC SharePoint Project website

• Construction schedule (Provide a minimum of two color hard copies and electronic copy in software it was created in.)

• Labor standards

• Payroll reports

• Modifications

• Accident reporting

• Park Rules and Regulations

• Medical emergency processes, availability, emergency numbers, and contacts.

• Park permits, burning construction waste, rules of the road, alcohol use, housekeeping, firearms, pets, natural and cultural resource concerns.

• Access road and site constraints.

• Visitation and public relations.

• Environmental and sustainability requirements for the Project, required tracking for sustainability (related submittals), use of the NPS Project Sustainability Checklist.

• Archeological Resources Protection Requirements

• Saturdays, Sundays, holidays and night work.

• Traffic control

Progress Meetings

The DBC shall participate in weekly telephone conference calls with the Contracting Officer, and other project team members to update them on the following meeting agenda items:

• Approval of minutes of previous meetings

• Submittal status

• Review of off-site fabrication and delivery

• Requests for Information (RFI’s) and issues

• Modifications

• Work in progress and projected

• Schedule update (provide updated CPM schedule)

• Status of Project Record Drawings and O&M Manuals

• Other business relating to work

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2.1.5 Project Schedule

General: The Contractor shall upload the project schedule to the NPS/DSC SharePoint Project website and provide two (2) color copies after award and before the design meeting. The schedule shall include a detailed design phase with design deliverable submission dates, review periods as well as a summary construction schedule with important milestones included for both phases.

Fully develop the construction portion of the schedule and submit to the Contracting Officer on the NPS/DSC SharePoint Project website before the Preconstruction meeting or any construction begins.

The project schedule shall be updated on a monthly basis throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be 10 days before the progress payment request date.

Construction work cannot begin until government approval is obtained for either:

• The entire set of 100% Complete DB Construction documents.

• For fast track construction, the 100% Complete DB Construction documents affecting the work to be constructed.

Purpose: The purpose of the project schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of design and construction activities of the DBC. The project schedule will assist the DBC and the Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the DBC's monthly progress payment requests.

Software: The software shall be the latest version of Microsoft Project or approved equal.

Schedule Development: The project schedule shall cover the entire contract period. The late finish date of the project schedule shall be the same date as the established completion date of the contract.

The DBC shall use the Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. The DBC's project schedule shall consist of procurement activities (including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items) and construction activities.

The DBC's project schedule shall consist of, but not be limited to, the following for each activity:

• Identify each and every activity number with numerical designations (maximum 5-digit).

Numbering of activities shall be in increments of 10.

• Concise description of the work represented by the activity (maximum 48 characters). Avoid the use of non-standard abbreviations. The work related to each activity shall be limited to one work trade.

• Activity duration in whole working days with a maximum duration of 15 work days each, unless otherwise approved by the Contracting Officer, except for non-construction activities including mobilization, shop drawing and sample submittals, fabrication of materials, delivery of materials and equipment, and concrete curing.

In developing the project schedule, the DBC shall be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the project schedule.

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The project schedule shall show the sequence and interdependence of activities required for complete performance of the work. It shall be cost and resource loaded. The DBC shall be responsible for ensuring all work sequences are logical and the project schedule shows a coordinated work plan.

Proposed durations assigned to each activity shall be the DBC's best estimate of time required to complete the activity considering the scope and resources planned for the activity. Resource loading of each activity shall list all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown. Include permit requirements and constraints. Seasonal weather conditions shall be considered and included in the planning and scheduling of all work influenced by high or low ambient temperatures, wind and/or precipitation to ensure completion of all work within the contract time.

Project Schedule Updates

Monthly updates: The monthly updating of the project schedule shall be an integral part and basic element of the estimate upon which progress payments shall be made under this contract. If, in the judgment of the Contracting Officer, the DBC fails or refuses to provide a schedule of values and a complete schedule update or revision as specified hereinafter, the DBC shall be deemed to have not provided the required information upon which the progress payment may be made, and shall be subject to retainage of a portion of the payment.

Narrative: The report shall include a brief description of the actual progress made during the update period; actual and potential delaying activities; any impediments to progress; issues related to inclement weather; progress toward established milestones and project float. The report shall include a brief description of the work anticipated to be performed in the next month. Any minor revisions to the schedule should be identified so they can be evaluated and accepted or rejected.

As the Work progresses, indicate Actual Completion percentage for each activity.

If the schedule update shows a late finish date after the contract completion date, at a minimum, include the following in the narrative with your submission:

• Any known delays.

• Actions that will be taken to get back on schedule.

• Pending modifications.

• Impediments or constraints affecting progress.

Progress Payments: The monthly updating of the currently accepted Construction Schedule shall be an integral part of the process upon which progress payments will be made under this contract. If the Contractor fails to provide schedule updates or revisions, then a portion of the monthly payment may be retained until such corrections have been made.

Time Impact Analysis for Contract Modifications, Changes, Delays, and Contractor Requests Requirements: When contract modifications or changes are initiated, delays are experienced, or the DBC desires to revise the project schedule, the DBC shall submit to the Contracting Officer a written time impact analysis illustrating the influence of each modification, change, delay, or DBC request on the contract time.

Time Extensions: Activity delays shall not automatically mean that an extension of the contract time is warranted or due the DBC. It is possible that a modification, change, or delay will not affect existing critical activities or cause non-critical activities to become critical. A modification, change, CAVE-176453 Design-Build RFP Page 17 of 53 or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the project schedule, thereby not causing any effect on the contract time. Time extensions will be granted in accordance with the terms of the contract.

Float: Float is not for the exclusive use or benefit of either the National Park Service or the DBC.

Extension of the contract time will be granted only to the extent the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceeds the total (positive or zero) float available on a particular activity.

2.2 Design Requirements

2.2.1 DB Design Development (DD) and Construction Documents (CD)

This element of work shall consist of the preparation of the DB Design Development Documents and DB Construction Documents. All documents shall be prepared using the English System of Weights and Measurements, and shall be prepared in accordance with the DSC Design Standards, https://www.nps.gov/dscw/dstandards.htm.

DB Design Development Documents and DB Construction Documents shall be prepared per the Design Deliverable Content and Format Requirements for DB Design Development Documents, https://www.nps.gov/dscw/del_designdevelopdb.htm, and DB Construction Documents, https://www.nps.gov/dscw/del_constructiondb.htm.

Salient characteristics shall be listed for products and materials specified. Refer to the Guide for Specifiers, https://www.nps.gov/dscw/publicforms.htm#gfs.

Deliverables

The following deliverables are required (refer to Section 1.6 for schedule):

DB Design Development

DB Design Development Documents:

• Documents for NPS Review:

Submit eight (8) hard copies of the following DB Design Development Documents for review:

o DB Design Development Drawings o Divisions 2 through 49 Outline Specifications o Product File o Statement of Structural Tests and Special Inspections o NPS Project Sustainability Checklist (DD portion completed)

Submit in native formats (no PDF formatted files) one electronic copy of the Draft DB

Design Development Drawings and the NPS Project Sustainability Checklist.

DB Construction Documents https://www.nps.gov/dscw/dstandards.htm https://www.nps.gov/dscw/del_designdevelopdb.htm https://www.nps.gov/dscw/del_constructiondb.htm https://www.nps.gov/dscw/publicforms.htm#gfs

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100% Draft DB Construction Documents

Submit eight (8) hard copies of the following 100% Draft DB Construction Documents for review:

o DB Construction Drawings o Divisions 2 through 49 Construction Specifications (Construction Specifications

Institute (CSI) MasterFormat 04 Edition). A/E shall utilize and modify their own Divisions 2 through 49 Construction Specifications templates.

o Product File o Statement of Structural Tests and Special Inspections o NPS Project Sustainability Checklist (CD Portion completed) o Design Calculations o Written responses to the DB Design Development Documents Review Comments

(Utilize NPS Review Form)

Submit in native formats (no PDF formatted files) one electronic copy of the 100% Draft DB Construction Drawings and written responses/resolutions to all DB Design Development Documents Review Comments.

100% Complete DB Construction Documents

Submit eight (8) hard copies of the following 100% Complete DB Construction Documents for review and final approval:

o DB Construction Drawings o Divisions 2 through 49 Construction Specifications o Product File o Statement of Structural Tests and Special Inspections o NPS Project Sustainability Checklist (CD Portion completed and updated) o Design Calculations o Written responses to the 100% Draft DB Construction Documents review comments

(Utilize NPS Review Form)

Submit in native formats (no PDF formatted files) one electronic copy of the 100% Complete DB Construction Drawings and written responses/resolutions to all 100% Draft DB Construction Documents Review Comments.

Complete Stamped and Signed DB Construction Documents

• Upon final approval of the 100% Complete DB Construction Documents, submit per the following table, the Complete Stamped and Signed DB Construction Documents for construction, NPS archiving and general use (see the DSC DB Workflows website “Submittal

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Formats” portion of the “Design Deliverables – Content and Format Requirements” for format and media submission requirements.)

COMPLETE STAMPED AND SIGNED DB

CONSTRUCTION DOCUMENTS

ELECTRONIC

FORMATS *

HARD COPY

FORMATS

DB Construction Drawings ** AutoCAD Full-Size Paper

(ANSI D)

Divisions 2 through 49 Construction Specifications PDF & MS-Word N/A Product File PDF N/A Statement of Structural Tests and Special Inspections PDF & MS-Word N/A NPS Project Sustainability Checklist PDF & MS-Excel N/A Supplemental Design Reports (if applicable) PDF N/A Design Calculations PDF N/A Written responses to the 100% Complete DB Construction Documents review comments PDF & MS-Excel N/A

* The recipient of the electronic files is TIC.

** DB Construction Drawings shall be printed from the native software (e.g. AutoCAD .dwg or Revit .rvt). DB Construction Drawings printed from secondary software (e.g. Adobe .pdf) are not acceptable as they often result in off-scale product.

2.2.2 Environmental and Sustainability Requirements for Design

The National Park Service has established environmental and sustainability requirements for the project.

Notify the CO if conflicts arise between performance of the work and environmental and sustainability requirements. The National Park Service does not intend to limit alternative means of achieving these requirements.

Compliance Determinations for this project:

• PEPC ID: 63252 - Emergency Replacement of Old Cavern Passenger Elevator Equipment

• NEPA: Category Exclusion (Cat Ex)

• NHPA: No historic properties affected

Specific sustainability requirements for design may be found in Part 3, Performance Requirements, of this document and the NPS Project Sustainability Checklist, https://www.nps.gov/dscw/publicforms.htm#psc. Complete this checklist by concisely explaining how each credit/requirement will be met.

2.3 Construction Requirements

2.3.1 Environmental and Sustainability Requirements

Specific sustainability requirements generated in design will dictate more stringent environmental requirements for this project. Refer to part 3, Performance Requirements, of this document and the NPS Project Sustainability Checklist. The following are general requirements:

https://www.nps.gov/dscw/publicforms.htm#psc

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• Site Disturbance: Minimize the Staging Area limits of the project to reduce the project’s impact on the site.

• Toxic Chemicals: Avoid materials that can leach toxic chemicals into the ground water. Do not allow toxic chemicals to enter sewers or storm drains or contaminate land or any body of water.

Refer to NPS Project Sustainability Checklist for additional requirements.

Noise: Minimize noise generation during construction. Operate power equipment in accordance with local noise restrictions.

• Waste Management: Employ processes that ensure the generation of as little waste as possible.

Waste disposal in landfills shall be minimized. Recycling is a requirement of this project.

Specific recycling goals were established in the NPS Project Sustainability Checklist. All material unsuitable for recycling must be disposed of, in a legal manner, at public or private dumping areas outside the park. See requirement for Waste Management Plan below.

• Under-An-Acre Pollution Prevention Plan (UPPP) – DBC shall prepare and submit a UPPP to outline the Pollution Prevention Actions for the Staging Areas, including the Inlet Protection shown on Drawing No. G2.

• Mitigations List Form – Copy of Mitigations List Form dated February 24, 2017, provided; see Section 5.0 Attachments.

The DBC shall designate an on-site party (or parties) responsible for instructing workers and overseeing the environmental and sustainability requirements of this project. Distribute copies of the environmental and sustainability requirements to the Job Site Foreman and each Subcontractor.

Waste Management Plan: Prior to the scheduled Preconstruction meeting, the Contractor shall submit a draft Waste Management Plan to the Contracting Officer for approval. Develop and implement in accordance with ASTM E1609 and as required in the contract documents. The plan shall include (but not be limited to) the following:

• List of the recycling facilities, reuse facilities, municipal solid waste landfills, and other disposal area(s) to be used. Include name, location, and phone number.

• List of proposed materials to be reused or recycled.

• List of materials that cannot be recycled or reused with explanation or justification.

• Storage and collection methods of waste and recyclables, handling procedures, and means of keeping recyclables free of contamination.

• Description of the means of transportation of the recyclable materials and an estimate of how often bins will need to be emptied.

• Identity person or persons responsible for ensuring project recycling goals are achieved.

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• Revise and resubmit Plan as required by the Contracting Officer. Approval of the Contractor’s Plan will not relieve the Contractor of responsibility for compliance with applicable environmental regulations.

Progress Documentation: Supplemental to the Waste Management Plan, document solid waste disposal, diversion, and cost/revenue analysis and submit a completed worksheet on a monthly basis. Use Appendix A - Project Waste Management Plan Worksheet, and report totals to date for all column headings. Use Appendix B for solid waste volume to weight conversions.

Prior to the commencement of the Work, schedule and conduct a meeting with the Contracting Officer to discuss the proposed Waste Management Plan and to develop mutual understanding relative to details of environmental protection.

List of potential permits required: It is fully anticipated that all permits for this project will be issued by Building Safety Office within the city or county of where the project is located. Please be mindful that before applying for your building permit, you may need to get approvals from other city, county, or state agencies in New Mexico. Design Build Contractor (DBC) shall have full responsibility for obtaining all permits necessary to complete the work and under no circumstance is this outline of potential permits required to be construed as all inclusive.

• General Building Permit

• Demolition Permit

• Elevator Restoration Permit

• Mechanical Permit

• Plumbing Permit

• Electrical Permit

• Life Safety Permit

Minimize Construction Impacts

The following mitigation measures shall be implemented to minimize the impacts of construction activities:

Visitor Experience: The following mitigation measures shall be incorporated into the action alternatives to minimize the impacts of construction activities on the visitor experience:

Air and Water Pollution Control: Air quality impacts are expected to be temporary and localized. To minimize these impacts, the following actions shall be taken:

• To reduce tailpipe emissions, construction equipment shall not be left idling any longer than is necessary for safety and mechanical reasons.

• To reduce construction dust, water shall be applied to problem areas. Equipment shall be limited to the fenced project area to minimize soil disturbance and dust generation.

• Take all necessary reasonable measures to reduce air and water pollution by any material or equipment used during construction. Keep volatile wastes in covered containers.

2.3.2 Schedule of Values

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After contract award and before the Design Meeting, submit a schedule of dollar values based on the Contract Price Schedule. Breakdown each lump-sum item into component parts of design deliverables or construction work for which progress payments may be requested. The total costs for the component parts of work shall equal the contract line item amount for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component parts of work for each lump-sum item, as described below. Do not include mobilization, general condition costs, overhead or profit as a separate item.

Do not break down unit price items. Use only the contract line item amount for unit price items.

The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments.

An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer before the first progress payment is processed. A cost loaded project schedule is an acceptable substitute for a schedule of values in some cases.

2.3.3 Construction Support

Staging Areas

Construction sites will be limited to the smallest feasible area. Ground disturbance and site management will be carefully controlled to prevent undue damage to vegetation, soils, and archeological resources and to minimize air, water, soil, and noise pollution.

Staging is limited in or near the staging areas identified on the General Site Staging Plan (Sheet G2) for a construction office or trailer. The Construction Staging Area cannot block both lanes in the visitor parking area; an access lane must be maintained at all times to permit bus and RV parking, handicapped parking, and deliveries to the concessionaire. The staging area cannot take up all the room behind the Visitor Center; the DBC will only be provided space for a small temporary building at the end (per General Site Staging Plan Sheet G2). This area behind the Visitor Center is used by a lot of the park businesses; also, there is a fire hydrant and fire department connection at the rear of the Visitor Center which requires immediate access at all times. There is also another (electrical distribution) project scheduled for construction starting in 2018 which may require coordination between the two projects.

All staging areas shall be returned to pre-construction conditions once construction is complete.

Standards for this, and methods for determining when the standards are met, shall be developed in consultation with the CO.

Structures: Trailers, Storage, Field Offices, Staging Area and Sheds: Location to be approved by the CO.

DBC's Field Office: Field office shall be structurally sound construction, and weather tight. The location will be determined by NPS prior to issuing a Start Work Notice.

Storage Sheds: If used, provide weather tight sheds or other covered facilities for storage of materials subject to weather damage.

If used, all temporary water, sewer, sanitary facilities and electric utilities, shall be completely removed upon project completion. Remove temporary utility connections.

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The location of the Staging Area for construction equipment will require CO approval.

Construction Camp: Establishment of a construction camp will not be permitted.

Use of Site: Limit use of premises to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

Limits: Confine construction operations to areas noted on the staging drawings.

Hardscape: Protect all hardscape areas from construction damage. Site paving was installed in 2009/2010. Any damage to site paving shall require wholesale resurfacing of the affected area (e.g. entire segment of parking lot, entire driveway, etc.)

Preservation of Wildlife: Carlsbad Cavern is home to one of the most famous bat colonies in the world.

From early spring to mid fall, the cave hosts a large maternity colony where the bats give birth and take care of their young until they can survive on their own.