SOW_-_NOCA_Equipment_ _Operator.pdf

P15PS00520 North Cascades National Park

NOCA R9475155018

NATIONAL PARK SERVICE

NORTH CASCADES NATIONAL PARK

STATEMENT OF WORK

Construction Equipment Rental with Operator

Requirements Contract - Storm Damage Repair

1. Background:

The National Park Service (NPS), North Cascades National Park (NOCA) manages and maintains several roads (both paved and gravel roadways) and numerous campground areas within the park complex. When necessary NOCA is also responsible for storm damage repair to these roads and campground areas and so at times has a need for heavy equipment to perform a variety of maintenance tasks. The intent of this Statement of Work (SOW) is to establish rates and procedures for Construction Equipment Rental with Operator to assist with NPS maintenance operations, particularly to repair flood-damaged areas and to assist in various construction projects. During the period of March 2015 through February 28, 2016, the park has plans for major debris removal to the Cascade River Road and work is often needed in the Colonial Creek campground area and on the Thornton Creek Road (both of which are east of Marblemount on State Route 20).

Any and all projects will be dependent on available funding, therefore; the park intends to establish a “Firm

Fixed Price Requirements Contract” for equipment rental with operator for: dump trucks; an excavator with thumb; a bulldozer; a road grader and a front end loader. The initial contract will run from March 2015 to

February 28, 2016 and possibly up to two option years at the discretion of the NPS, for a total of not to exceed three years. Considering fluctuating fuel prices there may be provisions made if costs rise excessively.

Location:

All work required by SOW will be performed in the North Cascades National Park Service Complex, Skagit

District (west side). The park’s maintenance office is:

North Cascades National Park

7280 Ranger Station Road

Marblemount, WA 98267

Additional information about the park can be found at www.nps.gov/noca

2. Scope of Work:

a. Contractor will provide all needed equipment, labor, and transportation required to provide Equipment

Rental with Operator for storm damage repair and work requested. All equipment to be called out and tasks to be performed shall be at the request of the Contracting Officer or a duly authorized

Contracting Officer's Representative (COR).

b. The Contractor shall operate their own construction equipment to perform a variety of services such as road repair, maintenance, and emergency services including, but not limited to, hauling material, grubbing, establishing rough grade, grading, ditching, demolition projects, and utility projects. Work under this contract may also include work installing erosion control structures in or near creeks and rivers.

c. All work shall be in accordance with the terms, conditions, and specifications shown below and in the solicitation/contract clauses documents. For work not specifically covered in the following specifications, performance of the work required will be as directed by the COR.

d. The operator may assist NPS crews in establishing reroutes of roads and water crossings following major storm events.

e. The work required by this contract represents requirements in excess of the quantities that the government may itself perform. All work will be ordered and directed by the COR and shall be http://www.nps.gov/noca accomplished within the times specified for each task.

f. This commercial-item requirements contract will remain in effect for a base period from date of award until February 28, 2016, plus up to two option years (3/01 through 02/28 annually thereafter.

Estimated total contract value is not expected to exceed $149,999 for the entire contract period (base and any options).

g. Contractor must comply with all Washington state licensing requirements regarding Commercial

Driver’s Licenses and submit operators’ license(s) for review by COR when requested.

2.1 Equipment Rental With Operator:

a. The equipment below is desired based on past and projected needs and is listed in descending order of importance to the NPS. We prefer to award to one vendor; however we reserve the right to make multiple awards to make all necessary equipment available. Quoters should provide a list of specific equipment they are offering for service in the Request for Quotations.

b. If you have other useful equipment available, please include it in your quote. If you do not have all equipment listed here, submit a quote on what types of equipment you have.

Excavator w/thumb (John Deere 490 or equivalent or larger), with operator

Dump Trucks 10 or 12-cubic yard dump trucks; (typically 2 each), with operator

Road Grader with operator

Bulldozer with operator

Front End Loader with operator

c. It is required that all equipment used in this contract and especially working in or near water contains bio-based hydraulic fluid. Information on this material can be viewed at:

http://www.biopreferred.gov/Catalog.aspx (search on keyword “hydraulic fluid”).

d. The contractor shall provide 10- or 12-cubic yard heavy-haul trucks and heavy equipment, in excellent condition, with fully licensed drivers. The contractor shall be responsible for the safe and legal condition and operation of the trucks and equipment. Hauling could take place, in part, during the summer visitor season and on State Route 20. Truck and equipment time shall begin when trucks arrive at the project and at the time set by the COR. This time will usually be 7:00 or 7:30 AM. A half-hour lunch break shall be afforded at approximately 12:00 noon, but NPS will not pay for lunch breaks or time when the truck or equipment is not able to operate legally or safely. Materials will be loaded by contractor's or NPS employees and drivers shall deliver and dump loads as directed by the

COR or project inspector.

e. All equipment must be leak-free, and all servicing must occur off-site.

2.2 Schedule:

Start date for excavator and trucks may be soon after initial contract award, however, any start dates are dependent on available funding and may also be postponed based on environmental concerns at the project sites or inputs from park biologists and their concerns with threatened and/or endangered species. End date for the initial work is February 28, 2016. Requests for delivery and utilization of contract services will be at least

3 days in advance and will be coordinated by the NPS to coincide with other projects and repairs.

2.3 Project Sites Information:

All work required by contract will be performed in or near North Cascades National Park Service Complex, in areas accessible from State Route 20. The Cascade River Road (CRR) is a 23-mile long road extending east from Marblemount, leaving State Route 20 at approximately milepost 106. Colonial Creek campground and

Rhode Creek are located at approximately milepost 130 on State Route 20, east of Newhalem. Thornton Lakes

Road is located at approximately mile post 117 on State Route 20 west of Newhalem.

http://www.biopreferred.gov/Catalog.aspx

2.4 Quantities:

This is a requirements contract. During the contract period, the NPS shall make orders and request types of equipment with operator depending on projects scheduled, or in the case of storm damage according to needs that arise. Presently the Cascade River Road project will involve the hauling of approximately 400 cubic yards of various sorted material and may include more material as the season progresses and debris areas develop.

2.5 Ordering:

Individual orders against an awarded contract will be placed by telephone, e-mail, and/or fax, as mutually-agreed upon with the contractor. Persons authorized to place orders are: 1) Contracting Officer; 2) Alan

Schoblom the Contracting Officer's Representative (COR); or 3) Riley O'Brien, park maintenance contact.

Each project which equipment is ordered for shall have a defined project amount and at no time is the contractor authorized to perform services that in aggregate cost more than the amount shown on the award amount, which represents a "not to exceed" (NTE) value on the purchase order or any current modification.

Only the Contracting Officer can add additional funds to an award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change the contract or contract amount.

2.6 Operator Wages:

The wages paid to the operator(s) of this equipment are subject to the Service Contract Act. Required minimum wages are in the Department of Labor, Wage Attachment. According to the SCA Directory of

Occupations, “The Heavy Equipment Operator operates heavy equipment such as cranes, clamshells, power shovels, motor graders, heavy loaders, carryalls, bulldozers, rollers, scrapers, and large industrial tractors with pan or scrapper attachments. Equipment is used to excavate, load, or move dirt, gravel, or other materials.

Operator may read and interpret grade and slope stakes and simple plans, and may grease, adjust and make emergency repairs to equipment.”

2.7 Invoicing:

Invoices for equipment rental with operator shall summarize equipment hours, date, and equipment location and be supported by invoice details per invoicing procedures below which will be verified by the project COR.

Payment will be at the awarded rates for actual number of hours worked to the nearest quarter hour and will be made monthly, or more often as agreed to by the Contracting Officer, upon receipt of proper invoice. Invoices shall be submitted via Electronic Invoicing and Payment procedures utilizing U.S. Department of Treasury's

Internet Payment Platform System (IPP); https://www.ipp.gov in accordance with the clause in the RFQ.

The IPP invoice should be submitted as a lump sum total representing all work performed against each contract line in the billing period. Note that each NPS project will be on its own contract line and it will be critical for the contractor to submit their invoices to the correct line(s). Failure to do so may result in delayed payment.

The “vendor’s standard invoice” to be uploaded in support of the IPP invoice shall contain the following information:

a. Contractor’s name and address

b. Contract number

c. Date of event and/or description of work

d. Rental period (e.g. hours, day, week)

e. Description of equipment used

f. Number of hours for each piece of equipment rented with operator

g. Total amount of invoice

Payment will be by electronic funds transfer into the contractor’s bank account identified in their SAM record

(www.SAM.gov). Additional information regarding the IPP system is provided in the clauses section of the solicitation.

https://www.ipp.gov/ http://www.sam.gov/

3. Safety and Accident Prevention:

a. The Contractor is required to establish an effective accident prevention program and for providing a safe environment for all employees, visitors, and park personnel.

b. The Contractor shall hold weekly safety meetings and provide notification to the COR of the day and time of the meetings so that he/she may attend.

c. Upon request, Contractor must submit proof of employees' qualifications to perform assigned duties in a safe manner.

d. In the event of conflicts between Federal, State, and Local safety and health requirements, the most stringent shall apply.

e. Equipment or tools must meet OSHA requirements. Failure to comply with the requirements of this section may result in suspension of work.

f. Any and all accidents must be reported to the COR immediately. A reportable accident is defined as death, occupational disease, traumatic injury to an employee or the public, property damage in excess of $100, and fires. Form DI-134 must be completed and submitted to the COR within three days of an accident. Forms are available from the COR.

g. Personal protective equipment must be worn and maintained in a serviceable condition and checked daily.

Clean, sanitize, and repair equipment as appropriate.

h. Contractor is required to provide all necessary traffic barriers, traffic control signs, markers, and flaggers when required during operations. Traffic control for occupied work areas shall be in accordance with National

Standards contained in the Manual of Uniform Traffic Control Devices (MUTCD).

i. Contractor's vehicles and machinery operating on or from the travel way or road shoulder shall have flashing lights, strobes, or rotary beacons operated continuously while work is in progress. Truck headlights shall be on while operating. Backup horns shall be required on all self-propelled equipment in excess of 8000 lbs. gross weight.

4. Noxious Weed Prevention:

To prevent the introduction of the seeds from noxious weeds onto NPS land, the Contractor shall frequently wash all mechanized equipment thoroughly. This includes the removal of all soil, seeds, vegetative matter or other debris that could contain or hold seeds. The Contractor shall employ whatever cleaning methods are necessary to ensure compliance with the terms of this provision. Cleaning of equipment shall not occur on

NPS land. The NPS will inspect each piece of equipment prior to its being placed into service. If a piece of equipment fails the inspection, the Contractor will be responsible to perform whatever methods are necessary to pass upon re-inspection and will bear all costs. If gravel is to be brought in for repair of storm damaged roads it must be from a certified “Weed Free” gravel pit, the project manager or COR will work with park biologist to assure the gravel pit has been certified.

5. Rare, Threatened and Endangered Species:

Depending on location and time-frame of work the NPS COR may need to contact the park Biologist prior to beginning work to insure that there is no impact on threatened and/or endangered species.

6. Water Quality & Hydrology- Stream/Riparian:

No side casting will occur. All debris will be stored in locations to be determined either near Cascade River

Road or Newhalem area.

7. Wilderness:

For work on the Cascade River Road, no action shall be taken in the wilderness. The wilderness Boundary is located 50 feet from either side of the centerline of Cascade River Road.

8. Archeological Findings:

Petroglyphs, artifacts, burial grounds or remains, structural features, ceremonial, domestic, and archeological objects of any nature, historic or prehistoric, found within the construction area, are the property of and will be removed only by the Government. Should Contractor's operations uncover or his employees find any archeological remains, Contractor shall suspend operations at the site of discovery; notify Contracting Officer immediately of the findings; and continue operations in other areas. Included with the notification shall be a brief statement of the location and details of the findings.

9. Conduct of Operations:

At all times the Contractor shall conduct their organization in conformance with the rules and regulations promulgated by the Secretary of the Interior for the National Park Service, and with such appropriate regulations as the Superintendent may prescribe. Work on Saturdays, Sundays, Federal holidays or at night may be performed only with the prior consent of the Contracting Officer. No signs or advertisements (except those specified herein) shall be displayed on the construction site or within the park except with prior approval of the Contracting Officer.

10. Visitor Use & Experience:

The NPS COR will notify the parks Chief of Interpretation if any concerns arise that may impact the park visitors and their safety.

11. NPS Points of Contact:

Maintenance Office

7280 Ranger Station Road

Marblemount, WA 98267

Alan Schoblom, Maintenance Supervisor

Phone: 360-854-7265

Riley O'Brien, Maintenance POC

Phone: 360-854-7271

Contracting Point of Contact:

Myron (Ron) Forsberg, Contracting Officer

810 State Route 20

Sedro Woolley, WA 98284

Phone: (360) 854-7221 Fax: (360) 856-1934

Email: Ron_Forsberg@nps.gov