Scope_Of_Work _c1.doc

Scope of Work

National Trails Intermountain Region, Salt Lake City Branch Office Publications Storage and Distribution Services

A. SUMMARY / DESCRIPTION OF REQUIREMENT

1. The National Park Service (NPS), National Trails Intermountain Region in Salt Lake City (NTIR-SL), is seeking a local contractor to receive, store, distribute, and inventory its publications and other printed paper products. In general the services required include, but are not limited to storage of multiple printed products, shipping / distribution services of those products to locations primarily between the Midwest and the west coast and providing monthly inventory levels and invoicing the NPS for shipping and storage. Shipping destinations may include state travel and tourism centers, interpretive, and museum centers, etc. The contractor may also be responsible for the initial transfer of all existing stocks from its current storage location to the new storage facility. The successful offeror must perform all required services from a facility in the Salt Lake City area, in order to allow local NPS personnel ready access to the facility and stored materials. Unless all offers are rejected, the intent of this solicitation is to award a firm fixed price contract to the offeror whose proposal represents the best value based on the evaluation factors of past performance, facility acceptability, and price. Within the best value continuum, the government will employ the Lowest Priced - Technically Acceptable (LPTA) selection process. The LPTA source selection process provides for award to the lowest priced proposal that meets the minimum standards of technical acceptability specified in the solicitation. This method is generally used when a minimum acceptable level of technical ability / quality can be established, and clearly described, which will meet the government’s requirements.

B. HISTORICAL DATA AND ESTIMATED FUTURE QUANTITIES

1. The current inventory consists of approximately 2,900 boxes of printed products stored in Salt Lake City. Typically the on-site inventory will consist of approximately 20 different printed products totaling from 2,500 to 4,000 boxes at one time. The boxes of various products will weigh approximately 30 to 45 pounds. Each year a new publication may be developed, but total storage will continue to be no greater than 4,000 boxes. Inventory products generally arrive palletized, and in cardboard shipping boxes. Each pallet usually contains 100 to 300 boxes. A box may contain as many as 500 printed items, or as few as 60 items. The volume of orders for shipping these materials will vary from month to month, and season to season. Spring, summer and fall are the peak months of activity. Order sizes generally vary from a single box of a product type, to as many as 30 boxes of various product types. In 2008, 570 boxes of material were distributed and in fiscal year 2014, 830 were shipped. Estimated monthly distribution quantities are:

B. March through October ---------------- 500 boxes

B. November through February ---------- 250 boxes

B. Based on historical data, the government estimates 600 to 750 boxes shipped per year

C. SPECIFIC REQUIREMENTS AND SERVICES

1. Receipt: The contractor shall receive and accept bulk shipments of publications and brochures on behalf of the NTIR-SL, and will store and maintain all stocks in an organized fashion in the warehouse. All equipment for receipt and delivery of printed products should be provided by the contractor and available on the warehouse premises. Upon receipt of new product shipments or other materials, the contractor will inventory the shipment received, verify that all boxes are accounted for, add the new product to the inventory list, and notify NTIR-SL within one to three business days of receipt of the shipment. Notification should include; the product title, the total number of boxes received, and if applicable, the number of damaged boxes.

2. Storage: The contractor is required to store/warehouse all delivered NTIR-SL printed products. The contractor shall be able to accommodate at least 4,000 boxes of varying dimensions e.g. 18 ½ x 12 ½ x 7 ½, 20 ¼ x 8 ¾ x 6 ½, 11 ½ x 9 ¼ x 12 ½, and 18 ½ x 12 ½ x 5 ½. All printed products and materials shall be stored in a cool, dry, insect free environment in order to prevent damage to inventory stocks.

3. Inventory: The contractor will be required to provide NTIR-SL with a current and accurate publication product inventory once a month. The inventory report shall include:

C. A list of all NTIR-SL publications stored in the warehouse and their respective publication numbers.

C. The number of boxes remaining for each publication product.

C. The quantity per box of each product.

C. The skid number or other location identifier for each publication.

C. The total number shipped by publication for that month.

4. Distribution: Orders / requests for shipment of these printed products will come from NTIR-SL. Shipments will be to various trail related interpretive centers, museums, state travel and tourism centers, partner organizations, National Park Service areas, and other federal offices, etc. NTIR-SL shall provide order details and shipping addresses to the contractor. Once an order is placed:

C. The contractor is required to ship the order to the designated location within one to three business days, unless directed by NTIR-SL that a shipment needs to be shipped immediately whereby it must ship on the day of request or as soon as possible.

The contractor shall track all shipments. If NTIR-SL requests the date materials are shipped for a specific order, the contractor shall provide date of shipment to NTIR-SL within 48 hours.

5. Relocation of Current Stocks: Currently, NTIR-SL has approximately 2600 boxes of stock stored at its Salt Lake City area storage facility. The vendor awarded this contract shall be responsible for packing, palletizing, and relocating all existing stocks and materials to the new storage facility. It is strongly recommended that prospective bidders conduct a site visit at the current storage location, in order to properly address and account for unique site conditions that may impact the removal of current stocks.

6. Location of Work: Work will be performed at the warehouse / storage facilities of the selected contractor.

7. Performance Period: One year from date of award – target start date is March 01, 2015 with four one-year option periods.

D. CONTRACT PERIOD OF PERFORMANCE

Base Year ------------------------- 1 March 2015 through 29 February 2016

Option Year 1 -------------------- 1 March 2016 through 28 February 2017 (If Exercised)

Option Year 2 -------------------- 1 March 2017 through 28 February 2018 (If Exercised)

Option Year 3 -------------------- 1 March 2018 through 28 February 2019 (If Exercised)

Option Year 4 -------------------- 1 March 2019 through 29 February 2020 (If Exercised)

E. CONTRACT TYPE / PRICING METHOD

Firm Fixed Price.

F. PROPOSAL INSTRUCTIONS

All proposed pricing must be submitted using the attached bid schedule. All information requested on the bid schedule must be provided. Failure to submit a completed bid schedule, in the format requested will result in a “non-responsive” determination for the offer.

Signed and dated proposals, along with a completed copy of FAR clause 52.212-3, Offeror Representations and Certifications Commercial Items, must be submitted as a part of an offeror’s proposal package. Applicable Federal Acquisition Regulation (FAR), clauses and provisions are available in full text on the internet at: http://www.arnet.gov/far.

All contractors submitting proposals must be registered in the System for Award Management (SAM), which is the official U.S. Government system that consolidated the functions of CCR/FedReg, ORCA, and EPLS. There is NO fee associated with SAM registration. To register or learn more about SAM, go to: http://www.sam.gov.

G. PROPOSAL DUE DATE

Proposals are due no later than 3:00 PM, MST - Thursday, 26 February 2015 Please submit proposals to:

Kelvin J. Smalls, Contracting Officer, SF-MABO, IMR.

E-mail: kelvin_smalls@nps.gov

Telephone: (505) 988-6083

H. EVALUATION FACTORS FOR SELECTION & AWARD

This acquisition will utilize a Lowest Price / Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. Selection and award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. By submission of its offer, the offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements. All technically acceptable offers shall be treated equally except for pricing. Failure to meet an acceptability requirement may result in an offer being determined technically unacceptable. Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale. The Government intends to select one (1), contractor for award of this contract.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the requirements of the solicitation, and is most advantageous to the Government, price and other factors considered. The Government intends to evaluate proposals and award based on the submission of initial offeror proposals, but reserves the right to enter into discussions at its discretion. Therefore, the offeror’s initial proposal should contain the offeror’s best terms, from a technical and price standpoint. The following factors shall be used to evaluate offers:

1. Past Performance

2. Facility Acceptability

3. Price / Cost

Offeror responses to submittal requirements for each technical factor shall be evaluated as “Acceptable” or “Unacceptable”. Any factor / subfactor evaluated as unacceptable will result in the offeror’s technical proposal being deemed technically unacceptable. Proposals will be evaluated first to determine technical acceptability and then price will be considered. Award will be made to the responsible offeror whose proposal is technically acceptable, and is the lowest price.

Note – “Responsible” will be determined in accordance with FAR Part 9.1 and 19.8.

Required Submittals for Determination Technical Acceptability:

Factor 1 – Past Performance (Submission not to exceed 8 pages) The contractor must demonstrate / narratively document recent experience in managing similar contracts or related work of comparable complexity. The government is seeking to determine whether the contractor has consistently demonstrated a commitment to customer satisfaction and timely delivery of high quality products and services. The contractor must submit a description of at least 1, but no more than 3, relevant and comparable on-going contracts, or contracts completed in the past five years that are similar in nature to the services requested in this Statement / Scope of Work. In addition, the contractor shall include the name and telephone number of the technical point of contact for each submitted contract. The references provided by the contractor may be contacted to assess the contractor’s record of conforming to the requirements of the contract; adherence to contract schedules, including administrative aspects of performance; reputation for reasonable and cooperative behavior and commitment to customer satisfaction; and record of controlling and forecasting costs. The Government may verify offeror’s submission of past performance information from sources other than those identified by the offeror. Information may be obtained from the Past Performance Information Retrieval System (PPIRS) (hhtp://www.ppirs.gov). PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems. An offeror without relevant past performance, or for who, information on past performance is not available, will be given a neutral rating. A Neutral rating, for the purposes of this evaluation, will not exclude an offeror’s proposal from being evaluated for cost if all other factors and sub-factors have been rated “Acceptable”.

The offeror shall provide all references the Past Performance Survey Questionnaire included in this solicitation. After completion, the reference shall mail / e-mail the completed questionnaire to the individual identified on the questionnaire coversheet.

Factor 2 – Facility Acceptability (Submission not to exceed 8 pages)

a. The contractor shall provide the address of the warehouse / facility to be utilized for this contract.

b. Describe the area(s) where the publications will be stored; whether or not the facility has an alarm system, video surveillance system, etc.

c. Provide photos of both the interior and exterior of the facility.

d. Provide a simple sketch / plan of the facility and where publications will be stored.

e. The contractor shall provide the total estimated amount of square footage required for contract operations, as well and how much storage space is available at the facility. The facility square footage must be sufficient to accommodate the estimated storage requirements.

f. If not the owner of the facility, the contractor must have signed Memorandums of Understanding (MOU) or Leasing Agreements, which will be used to secure the facility for the base and option periods of the contract.

Factor 3 – Price / Cost (Bid Schedule Provided) Offerors shall provide all proposed pricing on the provided contract bid schedule. Since price is a significant evaluation factor and discussions are not planned, contractors are strongly encouraged to provide their best pricing with their initial offer. The contractor’s offer shall include firm-fixed-pricing for annual storage, handling, and shipment of orders based on the data provided in section B, as well as cost to relocate current inventory to new location. The Government may determine that an offer is unacceptable if the option period prices are significantly unbalanced. Evaluation of option pricing shall not obligate the Government to exercise the option(s).

Contract Clauses / Provisions – Commercial Items:

For the full-text version of these provisions, please use the following internet link:

http://www.arnet.gov/far.

52.203-06 - Restrictions on Subcontractor Sales to the Government – Alternate I

52.203-17 - Contractor Employee Whistleblower Rights and Requirement To Inform Employees of Whistleblower Rights

52.204-10 - Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-15 - Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div.

52.204-19 - Incorporation by Reference of Representations and Certifications

52.209-06 - Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment.

52.209-10 - Prohibition on Contracting with Inverted Domestic Corporations52.212-01 - Instructions to Offerors 52.212-01 - Instructions to Offerors - Commercial Items

52.212-02 - Evaluation – Commercial Items 52.212-03 - Offeror Representations and Certifications 52.212-04 - Contract Terms and Conditions

52.212-05 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders 52.219-06 - Notice of Total Small Business Set-Aside 52.219-08 - Utilization of Small Business Concerns

52.219-13 - Notice of Set-Aside of Orders 52.219-14 - Limitations on Subcontracting

52.219-28 - Post Award Small Business Program Rerepresentation

52.222-03 - Convict Labor 52.222-19 - Child Labor—Cooperation with Authorities and Remedies

52.222-21 - Prohibition of Segregated Facilities 52.222-26 - Equal Opportunity

52.222-35 - Equal Opportunity for Veterans 52.222-36 - Equal Opportunity for Workers with Disabilities

52.222-37 - Employment Reports on Veterans 52.222-40 - Notification of Employee Rights Under the National Labor Relations Act

52.222-41 - Service Contract Labor Standards

52.222-42 - Statement of Equivalent Rates for Federal Hires 52.222-43 - Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts

52.222-55 - Minimum Wages Under Executive Order 13658 52.232-33 - Payment by Electronic Funds Transfer—System for Award Management 52.232-39 - Unenforceability of Unauthorized Obligations

52.232-40 - Providing Accelerated Payments to Small Business Subcontractors 52.233-04 - Applicable Law for Breach of Contract Claim Service Wage Rates WD 05-2532 (Rev.-14), dated 06/25/2013, are hereby incorporated and made a part of this contract. The wage determination in its entirety can be accessed online at http://www.wdol.gov.