SOW.docx

Grand Canyon National Park Scope of Work Food Supply and Delivery

INTRODUCTION:

Grand Canyon National Park typically operates 25 to 30 Administrative river trips per year. Each trip has approximately 5 to 30 participants and can range from 5 to 30 days in duration. This requirement is for the supply and delivery of food and food preparation items typically required, and commercially available for such trips.

GENERAL REQUIREMENTS:

Furnish and deliver all food, consumable preparation items and supplies as necessary to facilitate a diverse menu for park staff preparing for duty in remote river locations.

“Diverse menu” is a minimum of 10 different daily meal schedules that are flexible enough to accommodate allergies, vegetarian, gluten-free, and other dietary restrictions.

Contractor performance shall minimize inconveniences to the Government, while at all times ensuring public safety.

DEFINITIONS:

As used throughout this statement of work, the following terms shall have the meaning as set forth below:

a. Contracting Officer (CO). The person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

b. Contracting Officers Representative (COR). The person to whom the CO delegates some of his/her responsibilities as specified in writing.

c. Where “as shown”, “as indicated”, “as detailed”, or words of similar import are used, it shall be understood that reference is made to this specification unless stated otherwise.

d. Where “as directed”, “as required”, “as permitted”, “approval”, “acceptance”, or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the CO or COR is intended unless stated otherwise.

e. Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provisions of this contract.

f. Contractor Representative. A supervisor or superintendent assigned by the Contractor to represent the Contractor.

g. Quality assurance (QA). A method used by the government to provide some measure of control over the quality of purchased goods and services received.

h. Quality Assurance Evaluator (QAE). The Government employee responsible for the monitoring of Contractor performance. This may be the COR or other authorized inspector. This authorization must be in writing as specified by the Contracting Officer.

i. Quality Control (QC). A method used by the Contractor to control the quality of goods and services produced.

j. Regular Working Hours. Normal hours of operation for the Government and concessions operations. Monday – Friday, 8:00am to 5:00pm, excluding Federal Holidays.

CONTRACTOR FURNISHED EQUIPMENT:

The Contractor shall provide all facilities, equipment, materials, and services to perform the requirements of this contract. All equipment used in the performance of this contract shall be subject to the inspection and approval of the Park Service prior to and during the life of the contract. It is the sole responsibility of the contractor to obtain, and pay for, any permits or licensing required in the performance of this contract.

a. Vehicles. The Contractor shall use vehicles specifically designed for transport and safety of food and food items. Vehicles shall be in compliance with Arizona Safety and Emission Control Standards. Vehicles shall display evidence of registration, license and any required State inspections. The Contractor’s name shall be painted or otherwise displayed prominently on each Contractor owned vehicle. Advertising slogans, other than the firm’s name and address are prohibited. Vehicles shall be operated only on designated roads, driveways and parking areas.

WORK OUTSIDE REGULAR HOURS:

Unless requested by the Government, all performance of this contract shall be performed during regular working hours. If the Contractor desires to carry on work outside regular working hours, he/she must submit application to the CO for approval. There will be no additional compensation (overtime) for performance outside regular working hours.

MANAGEMENT:

The Contractor shall manage the total work effort associated with this contract to assure fully adequate and timely completion of all work. Included in this function are management duties including, but not limited to, establishing and maintaining records and quality control. The Contractor shall provide an adequate staff of personal with the necessary management expertise to assure the performance of the contract in accordance with sound and efficient management practices.

a. Work Control. The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of contract requirements, as well as to permit tracking of work in progress. The Contractor shall plan and schedule work to assure labor and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein.

REQUIREMENTS

The vendor shall:

a. Make all orders available for park representatives to pick up in Flagstaff, AZ .

b. Perform all labor related to preparation, assist with loading and unloading, and restocking of each order.

c. Provide option to dispose of trash and recycling associated with the conclusion of each order. The NPS will provide coolers, ammo cans, dry boxes and similar equipment to the vendor at the completion of a trip and the vendor shall be responsible for the disposal of all trash, recycling and associated items. If it is determined to benefit the Government, the NPS may retain their equipment and dispose of all trash and associated items and then deliver their equipment to the vendor at a later date.

d. Reduce product packaging waste to the greatest extent possible.

e. Provide flexible menu options that are capable of catering to up 30 people for up to 30 days, including but not limited to vegetarian, gluten free, and various food allergies in a remote backcountry/river setting.

f. Provide the option of having the entire order packed to meet the needs of the Park (e.g.: similar items bulk packed together in boxes and/or coolers OR items packed on a day-by-day basis for use in a specific order).

g. Provide menu options that require the meals to be prepared in the field. (No pre-made, freeze dried or ready-to-eat meals).

h. Provide meals in coolers with ice that has been packed using progressive deep freeze techniques (e.g.: multiple layers of ice consecutively frozen to ensure quality and longevity).

i. Provide for each order all associated sundries normally associated with Colorado River trips through Grand Canyon National Park.

ORDER PLACEMENT

Orders shall be placed by authorized park personnel as identified in the contract. Orders shall be placed no later than 14 days prior to the required delivery/pick up date, and shall represent a firm count of the number of participants. No order shall be placed for less than 5 people and 5 days, and no order shall exceed 30 people for 30 days. Multiple orders may be placed for river trips which may run simultaneously.

In the event an order is to be cancelled the Government shall provide cancellation notice no later than 14 days prior to the scheduled pick-up date. No cost shall be incurred if cancellation notification is provided within this timeframe.

The Government will issue payment no later than 30 days after acceptance and receiving proper documentation.

GOVERNMENT FURNISHED FACILITIES

The National Park Service will not provide a facility for use by the Contractor.

GOVERNMENT FURNISHED EQUIPMENT

The Contractor may use Government owned dry boxes, coolers, ammo cans and other similar equipment if available, at the discretion of the Government. All equipment shall be delivered to no farther than Flagstaff, AZ no later than 14 days prior to the pick-up date of an order.

Use of government equipment is governed by Federal Acquisition Regulation (FAR) 52.245.11 Government property (Facilities Use).

HAZARDOUS MATERIALS SPILLS

The cleaning up of, and proper disposal of, spills of Hazardous Materials by the contractor, is the responsibility of the contractor. They must also report the spill promptly to the Park Dispatch Office. If they cannot promptly provide for the clean up, the Park Hazardous Materials Coordinator will arrange for clean up. The contractor shall be responsible for proper disposal of the material and reimbursement to the Park for the cost of clean up. Examples are spills of hydraulic fluid, oil, diesel and gasoline.