P09 - SOW -u.pdf

STATEMENT OF WORK

PROVIDE MILK AND ICE CREAM REQUIREMENTS

Contractor shall provide the estimated Milk and Juice requirements as described in the schedule below to the Location:

VA Hudson Valley (Montrose & Castle Point Campuses); in accordance with the specifications contained herein.

The Government anticipates award of a Firm Fixed-Price Estimated Requirements contract for Milk and Juice. The

Government does not guarantee the estimated yearly quantity. Any proposed alternate item shall meet the requirements of the Government specification as cited in the Index of Federal Specifications/Standards (FED) and or commercial Item

Description (CID). The awarded contract shall constitute the entire agreement including all terms and conditions applicable to the contract.

DEFINITIONS

N&FS – Nutrition & Food Service

C.1.0. GENERAL REQUIREMENTS

C.1.1. The contractor shall contact the Contracting Officer on all matters pertaining to administration. Only the contracting Officer is authorized to make commitments to issue changes which will affect the price, quantity, quality, or delivery terms of this contract.

C.2.0. ALTERNATE ITEMS, PACKAGING, AND PACKING:

C.2.1. Offerors may propose alternate items, packaging, or packing. Offerors shall clearly indicate, in their offer, the quantity, packaging size, unit or other different features upon which the offer is submitted. Evaluation of the alternate item will be made against a common denominator (i.e.; weight, package quantity, etc.). Offerors are reminded that the alternate item must meet all the requirements of the Government specifications.

C.2.2. Availability of requirements documents cited in the solicitation:

a) The GSA Index of Federal Specifications (FED), Standards and Commercial Item Descriptions

(CID), FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to:

GSA

Federal Supply Service (Address)

b) If the General Services Administration, Department of Agriculture, or Department of Veterans

Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph C2.2.(a) of this provision. Additional copies will be issued for a fee.

C.3.0. PRODUCT QUALITY AND FRESHNESS:

C.3.1. All milk shall be delivered to the requested destination no later than 72 hours after said milk is pasteurized. This requirement is in accordance with the CID Specification # A-A-200113, dated

December 12, 1986. All milk and milk product items furnished under this contract shall be fresh and of the highest quality. Failure to comply with this condition will be considered grounds for contract default against the offeror.

C.3.2. The successful offeror shall furnish to the COR and or the Contracting Officer the code or instructions to decipher the date on which the pasteurization process was completed. This information shall be furnished within five (5) days from award of the contract. Failure to comply with this condition will be considered grounds for contract default against the offeror.

C.3.3. All products furnished under this contract shall be processed and packed under sanitary conditions in strict accordance with guidelines provided by the U.S. Food and Drug Administration and the U.S.

Department of Agriculture, using the best commercial practices that are standard for the industry. All containers shall be clean, sound, and securely covered or sealed to provide adequate protection from dirt, filth, or contamination.

C.3.4. Unless otherwise specified in the item specification or solicitation, marking shall be in accordance with best commercial practice.

C.3.5. Any commercial or additional labeling, as specified, which complies with the U.S. Food, Drug, and

Cosmetic Act, and regulations promulgated there under, is acceptable.

C.3.6. Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The COR, in accordance with the Contracting Officer, will accept or reject the product.

C.3.7. Additional packaging, packing, and/or marking requirements can be found in the Addendum to

52.212-4, Terms and Conditions—Commercial Items.

C.4.0. DELIVERIES OR PERFORMANCE:

The period of performance for the provision of milk and dairy products shall be a base period from the date of award through November 30th, 2025 with the possibility of four (4) one-year option pricing periods from December 01, 2025 through November 30th, 2029. The decision to exercise the pricing periodss rests solely with the Government.

C.4.1 The Contracting Officer shall authorize Medical Center personnel to place delivery orders for milk, dairy, and juice products listed in the schedule of pricing.

C.4.2 Orders shall be placed no less than 1 work day prior to required delivery date, upon delivery at the receiving location, items ordered shall be less than 24 hours old and with a minimum of 7 days of shelf life.

C.4.3. Deliveries shall be made between 8:00 a.m. and 10:00 a.m., local time, Daily, but minimally twice a week on Monday, Tuesday, Thursday, Friday, and Saturday, as requested by the COR or his/her designee, excluding Sundays and designated Federal Holidays. All milk and dairy products must be delivered in a refrigerated truck at 40 degrees Fahrenheit or below to ensure quality and freshness.

C.4.4 Delivery shall be made within the premises at the following location:

Franklin Delano Roosevelt Medical Center

2094 Albany Post Road

Building 5

Montrose, NY 10548

Castle Point Medical Center

41 Castle Point Road

Building 16

Wappingers Falls, NY 12590

C.4.5. Federal Holidays are as follows and include any other days specifically declared by the President of the United States to be a national holiday:

New Year’s Day Martin Luther King’s Birthday

Presidents’ Day Memorial Day

Juneteenth Independence Day

Labor Day Columbus Day

Veterans’ Day Thanksgiving

Christmas

C.4.6 BRANCH FIRM:

If the orders are to be placed and delivery effected by a branch firm at other than the address given on page one, this firm and address with telephone number will be inserted below.

BRANCH FIRM FOR DELIVERIES TO __________________VAMC:

Name: _______________________________________

Address: _______________________________________

Telephone: _______________________________________

C.5.0. INSPECTION OF PLANTS:

C.5.1. All products furnished under the awarded contract shall be processed at plants that have been inspected by the Federal Government. Approved inspection reports of another VA Facility or other

Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meets these requirements, provided that the inspection was made not more than six (6) months prior to the proposed contract period (See Addendum to 52.212-3 for representations and certifications. The Contracting Officer or his/her designee reserves the right to make pre-award, on-site survey and inspection of the plant, personnel, equipment and processes of the offeror. If the plant of the apparent low offeror does not meet specification or is not acceptable, the offer will be rejected.

C.5.2. INSPECTION OF PLANTS: An inspection may be made of the premises and employees of bidder, prior to making award, and conditions found will be considered in awarding the contract.

Inspection may also be made at any time during the life of the contract and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the products covered by this contract will be procured in the open market. Any excess cost occasioned by this action will be charged against the contractors account.

THE BIDDER CERTIFIES THAT: (check one)

(__) No agent of the Federal Government has conducted an inspection of the physical facilities of this plant within the last six months.

-OR-

(__) An inspection of the physical facilities of the plant was conducted by the:

__________________________________ on ________________________.

(Agency) (Date of inspection)

C.6.0. EVALUATION CRITERIA:

C.6.1. The Government will award to the responsible offeror whose offer, conforming to the solicitation, that are most advantageous to the Government, with past performance and price considered, prices being rated higher than past performance.

C.6.2. offeror must provide documentation of at least one (1) reference for verification purposes of past performance that demonstrate the company's ability to meet the qualifications herein, including point of contract information and current phone numbers.

C.7.0. CONTRACTING OFFICER (CO):

The Contract Specialist (CS) named below is responsible for the overall administration of the contract.

Wilmen Joa

Department of Veterans Affairs

Network Contracting Office 2

C.8.0. CONTRACTING OFFICER’S REPRESENTATIVE (COR):

Sporri, Anna-Carina

Supervisory Dietitian

*** PLEASE PROVIDE COPY OF LAST INSPECTION REPORT WITH QUOTATION. ***

Hudson Valley VA

Base + Pricing Periods 1-4

Item # Description Unit Quantity Montrose

Quantity Castle Point

1 4 oz 2% Milk carton EACH 2000 1400

2 Half-pint Whole Milk carton EACH 12000 1400

3 Half-pint Skim Milk carton EACH 12000 0

4 Half-pint 2% Milk carton EACH 86954 24000

5 Half-Pint Lactose Free Milk carton EACH 12000 1400

6 1 Pound Cottage Cheese EACH 500 0

7 Gallon Juice Drink (Assorted Flavors) EACH 144 0

8 Gallon Whole Milk EACH 192 144

9 4 oz Skim Milk carton EACH 3000 0

10 3/8 ounce Non-Dairy creamers EACH 0 9600

11 Gallon Skim Milk EACH 0 48

Montrose Campus

Item # Description Unit Fy25 FY26 FY27 FY28 FY29

1 4 oz 2% Milk carton EACH 2000 2000 2000 2000 2000

2 Half-pint Whole Milk carton EACH 12000 12000 12000 12000 12000

3 Half-pint Skim Milk carton EACH 12000 12000 12000 12000 12000

4 Half-pint 2% Milk carton EACH 86954 86954 86954 86954 86954

Half-Pint Lactose Free Milk carton

EACH 12000 12000 12000 12000 12000

6 1 Pound Cottage Cheese EACH 500 500 500 500 500

Gallon Juice Drink (Assorted

Flavors)

EACH 144 144 144 144 144

8 Gallon Whole Milk EACH 192 192 192 192 192

9 4 oz Skim Milk carton EACH 3000 3000 3000 3000 3000

10 3/8 ounce Non-Dairy creamers EACH 0 0 0 0 0

11 Gallon Skim Milk EACH 0 0 0 0 0

Castle Point Campus

Item # Description Unit Fy25 FY26 FY27 FY28 FY29

1 4 oz 2% Milk carton EACH 1400 1400 1400 1400 1400

2 Half-pint Whole Milk carton EACH 1400 1400 1400 1400 1400

3 Half-pint Skim Milk carton EACH 0 0 0 0 0

4 Half-pint 2% Milk carton EACH 24000 24000 24000 24000 24000

Half-Pint Lactose Free Milk carton

EACH 1400 1400 1400 1400 1400

6 1 Pound Cottage Cheese EACH 0 0 0 0 0

Gallon Juice Drink (Assorted

Flavors)

EACH 0 0 0 0 0

8 Gallon Whole Milk EACH 144 144 144 144 144

9 4 oz Skim Milk carton EACH 0 0 0 0 0

10 3/8 ounce Non-Dairy creamers EACH 9600 9600 9600 9600 9600

11 Gallon Skim Milk EACH 48 48 48 48 48