P09 - SOW Final - JIB.pdf

INSTITUTE FOR LEARNING, EDUCATION AND DEVELOPMENT (SOW)

VIDEO CAMERA JIB CRANE AND CONTROLLER ACCESSORIES

STATEMENT OF WORK

1. Title of Project: Video Camera Jib Crane and Controller Accessories

2. Background: The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Institute for Learning, Education and Development (ILEAD), through the Video Production service line provides pre-production, production, and post-production video support to customers throughout the VA system. The service line is seeking to purchase a video camera jib crane and controller accessories compatible with our existing infrastructure. This jib crane and controller is needed for studio and field production use to achieve high angle camera shots and movements.

3. Objective: To procure a video camera jib crane and controller accessories

4. Scope of Work: The contractor shall provide all labor, materials, supervision, and other resources required to deliver the video camera jib crane and controller accessories

4.1. Specific Salient Characteristic Traits of the wireless microphone system and associated accessories: The Contractor shall provide the video camera jib crane and controller accessories as listed in order to meet the government’s needs:

1. Video Camera Jib Crane Kit: brand name or equal o Manufacturer: VariZoom o Part No. VZSNAPCRANE16-CPJR3 o Quantity: 1 o Salient Characteristics:

• Includes Jib Arm and Remote Head with controller

• Jib Arm Weight: 150 lbs.

• Jib Arm Dimensions: 60 × 26 × 26 in

• Assembled Length: 18'4"

• Max Camera Height: 18'3"

• Tripod base with wheels

• Toolless assembly

• Remote Head Weight: 40 lbs.

• Remote Head Height: 20.5"

• Remote Head Width: 11.3"

• Remote Head Depth: 6"

• Camera weight: Up to 25lbs balanced load

• Pan/Tilt speed: 130 degrees/second

• Mechanical travel: Unlimited Pan, Tilt

• Power Requirements: 24VDC regulated, 6.25A, absolute min/max

20VDC-28VDC

• Capable of controlling a Fujinon camera lens

• Zoom and Focus Control Built into Head

• Console Joystick control for Pan, Tilt and Zoom

• Record and playback up to 1hr

• Intervalometer

• Camera Sync

• Independently Programmable Max Speed for Pan & Tilt

• Independently Programmable Smoothing for Pan & Tilt

• Precise, Resettable Zero Point for Motion Referencing

• Up to 2500 feet between controller and head

• Custom Soft Limits for Pan and Tilt range of motion

• Dynamic Zoom Compensation

• Rigid Build w/ 100mm or Mitchell Mount

• Pan-base slipring for continuous 360° motion

• Power pass-thru for camera

2. Camera Lens Control Cable for Fujinon Camera Lens, brand name or equal o Manufacturer: VariZoom o Part No. VZCP-C09 o Quantity: 1 o Salient Characteristics:

• Compatible with Fujinon camera lenses

• Provides power to the camera lens servo

3. Remote Zoom and Focus Controller for Fujinon Camera Lens, brand name or equal

• Manufacturer: VariZoom

• Part No. VZCP-T40

• Quantity: 1

• Salient Characteristics:

o Zoom and focus pistol-grip controller o Can be mounted to jib weight bar

5. Applicable Documents: N/A.

6. Mandatory Tasks and Deliverables: The Contractor shall perform the mandatory tasks and provide the specific deliverables described below within the period of performance stated in this Statement of Work (SOW). If, for any reason, any deliverable cannot be delivered on time according to the below schedule, the Contractor shall provide a written explanation to the Program Manager (PM)/Contracting Officer’s Representative (COR) three days prior to deliverable due date. This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the PM/OR shall cite the reasons for the delay and the impact on the overall project.

The Contractor shall not commit or permit any act that interferes with the performance of work awarded to another Contractor or with the performance of Government employees. In any case where, in the course of fulfilling the contract requirements, the Contractor disturbs any work guaranteed under another separate contract, the Contractor must restore such disturbed work.

Task 6.1: The Contractor shall deliver items: 6.1A – 6.1D.

Deliverable 6.1: The contractor shall provide all deliverables as defined in Table 1.

Table 1, Mandatory Deliverable Table Deliverables Description Quantity Due Date

6.1A

Video Camera Jib Crane Kit, brand name or equal Manufacturer: VariZoom Part No.: VZSNAPCRANE16-CPJR3

OR EQUAL

1 120 Days

ARO

6.1B

Camera Lens Control Cable for Fujinon Lens, brand name or equal Manufacturer: VariZoom Part No. VZCP-C09

OR EQUAL

1 120 Days

ARO

6.1C

Remote Zoom and Focus Controller, brand name or equal Manufacturer: VariZoom Part No. VZCP-T40

OR EQUAL

1 120 Days

ARO

7. Quality Control:

7.1. Contractor’s Quality Control Program: The Contractor shall develop and maintain an effective internal quality control program to ensure that services performed are in accordance with the SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum requirement, the Contractor shall internally develop quality control procedures that address the areas identified below in the Performance Requirements Summary (PRS).

7.2. Delivery and Performance Monitoring: Contractor’s delivery and training will be monitored by the PM/COR in accordance with the PRS.

The PM/COR will certify receipt of goods and recommends acceptance of the services/deliverables. This process will be used for approval of payment for the Contractor’s invoices and will serve as the mechanism to document that the overall performance of the Contractor has been acceptable for the period of time covered by the invoice.

PRS: The deliverables below, the Performance Standard is defined as Work being completed within established timeframes.

Performance Indicator

Performance Standard

Minimum Acceptable Standard

Method of Surveillance

Frequency

Deliverables:

6.1A through 6.1C

Receiving items 6.1A through 6.1C at the delivery location during the 120 days after contract award.

1 or less instances where items were not received and accepted within period of performance.

Receiving report.

Once - upon receiving and acceptance of items 6.1A through 6.1C

8. Delivery and Performance Details:

8.1. Period of Performance and Deliver by due date: Within 120 days after contract award effective date.

8.2. Place of Delivery and Performance:

Patrick Comerford Dept. of Veterans Affairs ILEAD 1 Jefferson Barracks Dr.

Bldg. 56

St. Louis, MO 63125

POC:

Patrick Comerford, Technical Director Phone: (314) 894-6648x63187 Email: patrick.comerford@va.gov

8.3. Observance of Government Holidays. There are 10 Federal holidays set by law (USC Title 5 Section 6103). Under current definitions, four are set by date:

New Year's Day January 1 Juneteenth June 19 Independence Day July 4 Veterans Day November 11 Christmas Day December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six holidays are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

8.4. Type of Contract: The Government anticipates award of a Firm Fixed- Price contract.

8.5. Travel: None.

8.6. Contractor Reporting Requirements (as required)

8.6.1. The Contractor shall submit a weekly (provided to the PM/COR via Email no later than 3:00PM EST each Friday) progress report, addressing the status of all active efforts. These weekly reports shall also serve as the official reporting for order compliance, and each one will cover progress made for the prior week. At the conclusion of each deliverable, the Contractor shall provide a written memorandum documenting deliverable completion.

8.6.2. The weekly progress report shall also identify any problems that may have arisen and provide an explanation of how each problem was resolved or, where one was not resolved, a plan for how the problem will be resolved.

8.6.3. The Contractor shall take minutes of all contract status conference calls and/or meetings held with the PM/COR. Copies of these minutes shall be attached to the next weekly progress report.

8.6.4. The Government will review each deliverable within five business days and provide comments. The Contractor shall have two business days to incorporate the Government’s comments and make appropriate revisions.

8.7. Contract Pre-Award Meeting: The Contractor shall not commence delivery of any items or performance on the tasks in this SOW until the CO has conducted a pre-award meeting or has advised the Contractor that the pre-award meeting has been waived.

9. Formal Acceptance or Rejection of Deliverables: The Government will review each deliverable within five business days and provide comments.

The Contractor shall have two business days to incorporate the Government’s comments and make appropriate revisions.

10. Changes to the SOW: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a contract folder, along with all other products of the contract. Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

11. Confidentiality and Non-Disclosure: It is agreed that:

11.1. The preliminary and final deliverables, as well as all associated working papers and other material deemed relevant by VA that have been generated by the Contractor for the delivery of the items / in the performance of this contract, are the exclusive property of the U.S.

Government and shall be submitted upon request to the CO at the conclusion of the contract.

11.2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the Contractor. Any request for information relating to this contract presented to the Contractor shall be submitted to the CO for response.

11.3. Press releases, marketing material, or any other printed or electronic documentation related to this contract shall not be publicized without the written approval of the CO.

11.4. Non-Disclosure and Conflict of Interest: The Contractor and Contractor’s staff may have access to Government-sensitive information and shall be required to sign non-disclosure and conflict of interest statements.