P03 - Single Source Justification - CO signed.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C261-23-AP-4752 JOFOC Tracking Number: 2023-07-06T08_26_02

1. Contracting Activity: Department of Veterans Affairs, Veterans health Administration, Regional

Procurement Office West, Network Contracting Office (NCO) 21, for the Veterans Integrated Service Network (VISN) 21, VA Palo Alto Healthcare System (VAPAHC), 3801 Mrianda Ave, Palo Alto, CA.

94304.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

This urgent and compelling procurement is for: “Emergent Gas Leak Detection System Replacements.”

The contractor shall furnish all personnel, equipment, tools, materials, supervision, and any other services necessary to Replace the Gas Leak Detection Systems/Maintenance and Repair Services at the Palo Alto Building 40 boiler plant, and at the Menlo Park boiler plant Building 114. All work shall be coordinated with the site HVAC supervisor.

Services provided shall include:

• Remove the existing gas leak detection system at each boiler plant (1) at Palo Alto, (1) at Menlo

Park.

• Menlo Park parts provided:

o (1) 8 channel RKI Beacon Controller o (2) RKI S2 IR Methane Sensors/Transmitters with Remote Sensors o (5) RKI S2 Carbon Monoxide Sensors/Transmitters

• Palo Alto parts provided:

o (1) 8 channel RKI Beacon Controller o (2) RKI S2 IR Methane Sensors/Transmitters with Remote Sensos o (4) RKI S2 Carbon Monoxide Sensors/Transmitters

• Install all vendor provided new equipment utilizing existing conduit and wiring.

• Start-up & program new system and provide all calibration certificates of work completed.

Est. Amount: $38,750.00

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This is an urgent and compelling need. Calcon Systems, Inc. is ready and willing to provide the services outlined above. To date, no other sources have written to express interest in this https://www.acquisition.gov/?q=/browse/far/13

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 2 of 2 requirement except Calcon Systems, Inc. a Small Business concern. Acquisition History shows this is a new request, however, similar services have been provided for VA Palo Alto’s (Gas Detection System) by Calcon Systems, Inc. in the past. Additional review of Calcon Systems, Inc. shows all performance reports indicate a satisfactory or above rating, there are no derogatory findings, exclusions, or proceedings associated with this company. Due to this urgent and compelling nature, limiting this request to only one source would be in the best interest of the government and mitigate the risk of station wide outages due to Boiler Plant downtimes.

4. Description of market research conducted and results or statement why it was not conducted:

A search of VetCert was conducted using NAICS code 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance and revealed 592 Service-Disabled Veteran Owned Business and Veteran Owned Small Business (SD/VOSB) vendors.

A Dynamic Small Business search was conducted: Total of 1 (one) verified small business concern (Calcon Systems, Inc.) has been identified that can meet this urgent and compelling request.

No verified SD/VOSB vendors can satisfy the unusual and compelling request.

FPDS research indicated Calcon Systems, Inc. was identified as a local supplier who could meet the needs of this unusual and compelling request.

Procurement History shows similar services have been awarded to Calcon Systems, Inc. under Contract No. VA261-16-P-2203 for semi-annual maintenance and calibration services (Gas Detection System) for the VA Palo Healthcare System.

5. Contracting Officer's Certification:

Based on the above information, no two or more VetCert verified and capable SDVOSBs or VOSBs were identified for this requirement. In addition, 1 small business was identified that could meet the needs of this request. Therefore, it is anticipated that all sources (1 Small Business) will be solicited for this urgent and compelling requirement.

Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jose Hernandez Date Contracting Officer

07/10/2023 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466