P03 PM_Part813.5_Atch1_FAR13.5_JA Pyxis LR.pdf

VHAPM Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7M under FAR13.5

PM Part 813.5 SAP for Certain Commercial Items Page 1 of 3 Original Date: 08/30/17 Revision 02 Date: 08/04/2020

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C242-20-AP-2061

36C242-20-AP-2410

1. Contracting Activity:

Department of Veterans Affairs, VISN 2, VA Medical Center’s 528-21-1-8803-0012 Albany 528-21-1-6803-0005 Bath, Canandaigua, Rochester 528-21-1-4803-0018 Buffalo, Batavia 528-21-1-7803-0007 Syracuse

2. Nature and/or Description of the Action Being Processed:

Service Maintenance Agreement for a CareFusion Pyxis Prescription Dispensing & Tracking System and a CareFusion Tissue & Implant Management System (TIMS), located at the Albany, Bath, Canandaigua, Rochester, Buffalo, Batavia, and Syracuse VA Medical Centers. The main purpose of the Prescription Dispensing & Tracking system is to automate the filling of in-house prescriptions and to serve as a workflow management tool with the Pharmacy to provide accurate, verified and efficient drug dispensing & tracking by use of state of the art technology. The main purpose of the Pyxis TIMS is to automate the storage, dispensing and tracking of implants used by several different departments in the facility and to serve as a workflow management tool to provide accurate, verified and efficient implant dispensing & tracking by use of state of the art technology.

Both Pyxis systems work with existing Pharmacy computer systems, Vista, and BCMA and utilize barcode scanning controls to ensure prescription/implantable accuracy and minimize delivery errors. This advanced workflow technology directs the dispensing process from point of entry to patient delivery.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The value of the propsed action is $490,932.00

The basic support and maintenance plan consists of the following:

1. Technical support center access 24 hours/365 days.

2. On-site Field service within 24 hours of initial call.

3. Adjustment and replacement of non-consumable parts.

4. Maintenance and replacement parts on an exchange basis.

5. Replacement cubie pockets.

6. On-site prevemtative maintenance once a year.

7. Software updates.

PM Part 813.5 SAP for Certain Commercial Items Page 2 of 3 Original Date: 08/30/17 Revision 02 Date: 08/04/2020

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

( X ) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

As a result of patents and copyrights associated with the CareFusion Pyxis product line, only the Orginal Equipment Manufacturer, CareFusion Solutions, LLC has the ability to provide all the required services for this procurement.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

A Notice of Intent to Sole Source was posted August 13, 2020 to August 20, 2020 with no responses received.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The pricing of the service is the same as the previous contract for equal service however, most sites had gained additional ES (Extra Storage) units and upgraded which added additional support fees. Rochester outpatient clinic will be included in the contract which was not previously. In summary with sites acquiring additional equipment which requires more support it the reason for the additional cost. The cost is the same to all customers. Due to the extra requirements the pricing is considered fair and reasonable.

*See attached excel spreadsheet.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

A search of VIP database, SBA, GSA and FPDS was conducted and no potential vendor was found. A Notice of Intent to Sole Source was posted which yeiled zero responses.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

CareFusion Solutions, LLC

PM Part 813.5 SAP for Certain Commercial Items Page 3 of 3 Original Date: 08/30/17 Revision 02 Date: 08/04/2020

3750 Torrey View Court San Diego, CA 92130-2635

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

None, the presence of patents and copyrights are the main barriers to competition.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Lisa Rummings Date Program Support Specialist Biomedical Engineering Department of Veterans Affairs

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Joseph Cellino Date Contracting Officer

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Cheryl Brimmer Service Team 1 Date RPO East NCO2, Branch Chief

Lisa M.

Rummings 326856

Digitally signed by Lisa M. Rummings 326856 Date: 2020.08.27 09:35:23 -04'00'