P03 LSJ Raycell MK1.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 1

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C249-234-AP-1359

1. Contracting Activity: Department of Veterans Affairs, VISN 09, Tennessee Valley Healthcare

System (TVHS) VA Medical Center, Nashville Campus, 626-23-3-2171-0048.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount

Service and maintenance agreement for the existing Best Theratronics Raycell MK1 blood irradiator owned by TVHS at the Nashville campus. This contract includes both preventive maintenance (PM), also known as scheduled services or periodic maintenance, and corrective/ emergency maintenance (ad-hoc repairs). The total value of the contract is $88,050.00.

Ordering Period 1: 05/01/2023 – 04/30/2024 $17,610.00 Ordering Period 2: 05/01/2024 – 04/30/2025 $17,610.00 Ordering Period 3: 05/01/2025 – 04/30/2026 $17,610.00 Ordering Period 4: 05/01/2026 – 04/30/2027 $17,610.00 Ordering Period 5: 05/01/2027 – 04/30/2028 $17,610.00

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: TVHS has a Best Theratronics Raycell MK1 blood irradiator located at the Nashville campus. It is composed of proprietary parts and materials that are only available to the OEM. Best Theratronics is the only contractor that has access to these proprietary parts. Only Best Theratronics field service engineers (FSEs) have the required training and certifications to work on the Raycell MK1. No other contractor has personnel with the proper training that can perform PM or corrective maintenance on this equipment. Any repairs and or maintenance from non-OEM FSRs is unauthorized. No other vendor has the access to the proprietary parts or the properly OEM-certified FSEs to provide support to VA.

4. Description of market research conducted and results or statement why it was not conducted: A VIP search was conducted using NAICS Code 811210and keyword blood and 0 vendors were returned on the search. However, due to the proprietary nature of the equipment, Best Theratronics the only vendor able to provide this service.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date Harry R. Grambo III

Contracting Officer https://www.acquisition.gov/?q=/browse/far/13 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466