P03 Justification Navi Care Call Center Upgrade Redacted.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C257-22-AP-3341

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 17

VHA Regional Procurement Office-West (RPOW) 124 E HWY 67 Suite 100 Duncanville, TX 75137 2237: 549-22-2-205-0192

2. Nature and/or Description of the Action Being Processed: This procurement is for the expanded installation of the Navi Care Nurse Call System manufactured by Hill Rom in support of the Veterans Affairs North Texas Health Care System (NTHCS) 4500 Lancaster Road Dallas TX 75216 in accordance with FAR 13.5 Simplified Procedures for Certain Commercial Items and specifically FAR 13.501 Special Documentation Requirements, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2. This justification is to negotiate solely with Four Points Technology LLC.

14900 Conference CTR Dr. STE 100 Chantilly, VA 20151-3813 to provide the Navi Care Call center expansion.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Biomed Department at NTHCS has a requirement for the Garland Community Based Out-Patient Clinic to set up and install an added Navi Care Nurse Call system for nursing staff in order to monitor non ambulatory patients at high risk of falls. Four Point Technology LLC, a Service-Disabled Veteran Owned Small Business (SDVOSB) is an authorized distributor for Hill Rom the manufacturer and sole proprietor of the Navi Care Nurse Call System currently in use by the NTHCS. The NTHCS currently owns 497 beds equipped with the Navi Care Call system and is adding an additional 115 beds.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(x) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Navi Care Nurse Call System and equipment are currently being used throughout the NTHCS. This is equipment that is used to monitor patients. It is also utilized by the patients to communicate with clinical staff when they

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 2 of 2 require assistance. A different call care system would required the replacement of the 497 beds resulting in excess costs of approximately $12,731,000.00. Also, the time required to replace and install a different call care system will adversally affect the availability of ambulatory patient care during the process. Four Points Technoilogy LLC. is the only firm capable of providing the supplies and services described in Section III above without the Veteran’s Health Administration experiencing substantial duplication of cost that could not be expected to be recovered through competition and unacceptable delays in fulfilling this requirement.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A sources sought with an intent to solely negotiate with Four Points Technology LLC. was posted on 05/19/2022 and closed on 05/24/2022. The notice remained active until 06/08/2022, no responses were received.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: Price is expected to be fair and reasonable and will be evaluated against prices in the current market for similar services, comparison of proposed prices found reasonable on previous purchases, current price catalogs Four Point Technology LLC charge the public and other Government entities for the same services, and comparison to the Independent Government Estimate.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: As described in Section 6 above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition, and soliciting inquiries from interested parties. No SB concerns in any socio-economic category responded to the notice, nor appears capable of fulfilling this requirement. Four Points Technology was the only vendor that expressed an interest in fulfilling this requirement. The buy American Act does apply. FAR 52.225-5 and FAR 52.225-6 will be included in the solicitation.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: No ther facts apply

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Four Points Technology LLC 14900 Conference CTR Dr. STE 100 Chantilly VA 20151-3813.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: The Government will continue to monitor the availability of call care systems that will work with existing call care systems currently owned by the VA without the need to disupt patient care.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.