P03_Justification and Approval.pdf

OFOC SOP Revision 10 Page 1 of 2 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C252‐20‐AP‐4218

1. Contracting Activity: Department of Veterans Affairs, VISN 12, Edward Hines, Jr. VA Hospital

2237 Request: 578‐20‐4‐6134‐1792

2. Nature and/or Description of the Action Being Processed: The Edward Hines, Jr. VA Hospital has a project for the replacement of several areas of failed heating systems equipment. These items include:

i) Vault 7, Sump Pumps, and VFDs;

ii) Floor 6 Mechanical room condensate pump traps;

iii) Boiler control cabinet cooling units;

iv) Boiler Plant AHU‐1, AHU‐2, AHU‐3, VFDs

v) Boiler ductwork installation

Without this urgent and compelling contract, patient care and administrative areas will not have steam heating available for the start of the heating season which is typically around

October 15th. This procurement will be awarded as a new firm‐fixed price contract.

3. Description of Services Required to Meet the Agency’s Needs: See above for the identified deficiencies that will need to be corrected as soon as possible.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302‐5

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): In accordance with VAAR 819.7007, the Contracting Officer may award a contract to a verified SDVOSB concerns using procedures other than competitive procedures. The requirement is less than $5M. Troop Contracting, Inc. has been mobilized on the Edward Hines, Jr. VA Hospital during their performance of their JOC IDIQ contract 36C25219D0189 and has completed several projects successfully. Troop Contracting also has extensive knowledge of the Hines Campus, and the rules and regulations of working at the Hines Campus, and has been determined to be a responsible source with respect to performance.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Not applicable, see above.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The proposal will be compared to the IGE, the COR will provide COR technical

OFOC SOP Revision 10 Page 2 of 2 Original Date: 03/22/11 Revision 10 Date: 09/10/2020 comments and the contract will be awarded at a fair and reasonable price that offers best value to the Government.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: None, Troop Contracting, Inc. is a responsible SDVOSB contractor currently working at the Edwards Hines, Jr. VA Hospital, therefore, no market research was necessary.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: As mentioned above, this procurement is of a urgent and compelling nature in which deficiencies need to be addressed as soon as possible precluding the use of other than full and open competition after exclusions of sources and soliciting from only Troop Contracting as authorized by statute.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Not applicable.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: Not applicable, with procurements of this nature, it is difficult to foresee the need for repairs in advance

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Joe Tumpis Date Assistant Chief – Engineering Services Hines VA Hospital

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jason Hardy Date Branch Chief ‐ Contracting Officer Great Lakes Acquisition Center – NCO12

b. One Level Above the Contracting Officer: I certify the justification meets requirements for other than full and open competition.

Ricky Bond Date Division Chief Great Lakes Acquisition Center – NCO12