Summary: Justification and Approval for Other Than Full and Open Competition

This is a Justification and Approval (J&A) document for a sole source contract action by the Department of Veterans Affairs (VA). The contracting activity is VA's Network Contracting Office (NCO) 22 in Long Beach, California, supporting the Veterans Integrated Service Network (VISN) 22, Greater Los Angeles VA Healthcare System (VAGLAHS) in Los Angeles, California. The acquisition seeks preventive and corrective maintenance services, inspection, and software updates for Siemens High Tech Imaging Equipment (HTME) used in the Radiology, Nuclear Medicine, Interventional Radiology, and Cardiology departments at VAGLAHS. The contract is structured as a firm-fixed-price, base year plus three option years agreement, with an award date of March 31, 2026, and a total contract value of $6,847,966.00 (Base Year: $2,063,683.00; Option Year One: $1,791,023.00; Option Year Two: $1,565,116.00; Option Year Three: $1,428,144.00).

The justification for sole source procurement centers on the proprietary nature of Siemens' imaging systems and the requirement for Original Equipment Manufacturer (OEM) maintenance. Approximately 31 of the 34 equipment systems requiring service are tied to the mandatory National HTME Imaging Systems contract (SPE2D117D0023), which mandates Siemens as the sole source. Market research identified no third-party vendors capable of providing these services on the highly specialized imaging equipment. The contractor's unique qualifications derive from their status as the equipment OEM, ensuring equipment integrity and preventing damage from third-party vendors unfamiliar with the proprietary systems. Extensive market research was conducted through SBA.gov, SAM Opportunities, the HTME NAC website, and government contract databases, yielding no competing vendors. Fair and reasonable pricing was determined by referencing previous contract awards in the Federal Procurement Data System for similar requirements. No actions are planned to remove barriers to competition for future acquisitions.