P03 JNA_Redacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: __________________

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: HCC-010 Integrated Video Equipment Brand Name Only

1. Contracting Activity: Department of Veterans Affairs, VISN 06, Network Contracting Office (NCO)

6, Richmond VA Medical Center procuring the requirement for Fredericksburg VA HCC (part of the Richmond VA Medical Center) located at 10432 Patriot Highway, Fredericksburg, VA 22408. 2237 # 652-24-3-066-0031.

2. Nature and/or Description of the Action Being Processed: This is a Brand name-only request for the OR integrated video system components that connect and work with the surgical systems and booms already installed in the new facility. The current procedure room equipment and surgical booms are Steris, and the Video Integration system components must connect and integrate with the existing system. This system will include the video base units, all related input and output cables and ports, 8 31” Vivid image Medical Grade Ultra HD Surgical Monitors (2 for each OR and Procedure Room), four 55” Professional Wall Displays, acrylic shields, monitor mounts and connection cords, the cable kits for connectivity, and the audio package. These systems are required to provide quality care to veterans undergoing outpatient procedures at this facility.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The HV1000 Video Switch and its associated parts are required by the facility; to enable providers to make more informed treatment decisions for the patient. These components will help the surgical team to provide an adequate view of the patient and procedure, simplifying controls through a two-touch routing of any video sources at the wall or the desk, allowing staff to connect and position mobile equipment where the surgeons need it, and decreasing clutter within the OR, allowing EMS to safely and efficiently move around the room. Furthermore, this system will integrate seamlessly with the existing surgical booms and room layouts. This equipment includes the server, the connection kids, the mounts, the touchscreen panel to be connected to a desk or wall, the boom ports and connection kits, as well as the surgical grade monitors for the care team to have improved visibility and a music and audio system. The estimated amount is $344,460.26 with delivery and installation.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition

Requires the Use of the Authority Cited Above (applicability of authority): The nature of this acquisition requires it to be a Brand name due to the following: STERIS, INC is the only company that can provide all the necessary equipment, parts, and labor that meet the facility needs and integrates with the surgical equipment that is already in place at this facility. This equipment is considered a “major system” and “highly specialized” This project is limited to what can integrate with the existing infrastructure while maintaining the building owner’s warranties and maintenance agreements with the pre-existing boom manufacturer (Steris). Steris does have an SDVOSB vendor- Buffalo Supply, but the government is limited to Steris and its distributors.