P03 J_A FAR 13.5 Sole Source Justification - Over SAT DC-Signed.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C263-22-AP-3838

1. Contracting Activity: Department of Veterans Affairs; RPO-C; Iowa City VA Health Care System, VISN-

23 Contracting Office, Coralville, IA

Organizational Activity: Department of Veterans Affairs; RPO-C; Iowa City VA Health Care System, Iowa City VA Health Care Facility

2237: 636-22-3-4154-0250

2. Nature and/or Description of the Action Being Processed:

The Iowa City VA Surgical Department has a need for Microscopes. A Firm-Fixed-Price contract with PROAIM Americas, LLC for the purchase of these items is anticipated.

3. Description of Supplies/Services Required to Meet the Agency�s Needs:

The Iowa City VA Health Care System Surgery Department requires Microscopes with robotic functions, Windows 10 operatind system, staff enagaement, and remote access support. The estimated value of this requirement: $568,167.11

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

5. Demonstration that the Contractor�s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Must have all 6 joints robotic.

Must have robotics with foot pedal or handgrip that can move robotically in real time or to previously saved bookmarks to return to orientation in space, focus, and magnification at the press of a button. Must have an unlimited number of bookmarks that can be saved and verified with real time image overlay.

Must be able to allow surgeon to rapidly move microscope to new orientations with one button to stay locked on a point and dynamically change zoom and focus.

When bumped, must be able to immediately correct to eliminate bounce/movement. This is crucial especially for procedures working under high magnification.

Effective Date: 02/01/2022 Page 2 of 3

The robotics must allow the surgeon to fully integrate with navigation, follow registered ports or probes to move as the surgeon moves automatically with all 6 degrees of freedom.

When sterile draped, nurse can use foot pedal to robotically move up and out of the way to avoid drape contamination in tight areas while waiting to be used.

Must use Windows 10.

Must allow surgeon to record video from no less than 5 minutes in the past..

High-Definition capabilities Must have two attached screens in order to help assistants and nurses stay engaged with the case and anticipate surgeon needs.

Must have one touch balancing due to the robotic nature.

Must be capable of remote access in order for service, real time trouble shooting, and service call preplanning to eliminate microscope downtime

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Intent to Sole Sourse Synopsis: An Intent to Sole Source to ProAIM Americas, LLC was posted to SAM under RFI number 36C26322Q0969 on 9/21/2022 with responses due on 9/23/2022. No responses were received. The NAICS utilized was 334516 and PSC was 6640. Market Research indicated that a sole source procurement was in the best interest of the Government. See Market Research Report for further details.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable:

The Contracting Officer (CO) will determine the anticipated cost to be fair and reasonable by comparing the IGCE and vendor quote and prior contratcs found during the market research phase of the acquisition. A similar prior contract is Department of Veterans Affairs contract 36C24621P1609 for $487,003.09

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market Research was conducted using VIP, the Dynamic Small Business Search (DSBS SBA search too), FPDS, and an Intent to Sole Source was posted to SAM. The results of the VIP search concluded that under NAICS 334516, there were one hundred eighteen (118) possible vendors who could provide for this requirement. Using NAICS 334516 and Keywords Kinevo 900, there were zero (0) results. For the SBA search, NAICS 334516 and Keywords Kinevo 900 produced zero (0) results. The FPDS search using Keywords Kinevo 900 produced nineteen (19) results, all for one single vendor (ProAIM Americas, LLC). As described in Section 6 above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties. The requested items are BAA/TAA compliant.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Effective Date: 02/01/2022 Page 3 of 3

PROAIM Americas, LLC, 16024 Manchester Rd, STE 200, Ellisville, MO 63011

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

In the future, the VA will continue to monitor awarded contracts to expand competition as market research indicates.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

James Fleming Date Acquisition Utilization Specialist

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: This part if filled out by Contracting Staff as part of the Justification

a. Contracting Officer or Designee�s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Date

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Scott Petrin Date Division Chief

JAMES

FLEMING

Digitally signed by JAMES

FLEMING

Date: 2022.09.26 09:41:04 -05'00' 9/26/22

Harry R.

Digitally signed by Harry R.

Grambo 941663 Date: 2022.09.26 09:51:38

_______Grambo 941663_________-05'00'_____________ Harry R. Grambo III Bra ch Chief

9/26/22