P03. Attachment 1 FAR 13.5 Sole Source Justification-Over SAT_VALLJVG 4 Month Contract - COR_CO_DC signed.pdf

Attachment 7: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Page 1 of 3

Revision: 02 Effective Date: 11/15/23

Acquisition ID#: 36C262-24-AP-0947

623627DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A)

For

Other Than Full and Open Competition (>SAT)

Non-Emergent Medical Transportation Services

Acquisition Plan Action ID: 36C262-24-AP-0506

1. Contracting Activity: Department of Veterans Affairs, VISN 22, VA Loma Linda

Healthcare System (VALLHCS), 11201 Benton Street, Loma Linda, California 92357.

Network Contracting Office (NCO) 22, 3601 S. 6th Avenue, Tucson, Arizona 85723.

PR: 605-24-2-590-0026.

2. Nature and/or Description of the Action Being Processed: A new four-month, firm-fixed priced, Indefinite Delivery, Indefinite Quantity contract supporting VALLHCS need to provide Veterans convenient, safe, and reliable Non-Emergent Medical Transportation

Services to and from their VA health care appointments.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

VALLHCS non-emergent ambulatory and wheelchair transportation services is required from February 1, 2024 to May 31, 2024. Services include pre-arranged, scheduled, unscheduled, and will call door to door service from beneficiary’s homes, apartments, and other areas designated by the Veterans Transportation Department (VTS) on an as needed basis, twenty-four (24) hours a day, seven (7) days a week (Including holidays).

Period Estimated Price Quantity

Base $623,627.00 4-Months

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy

Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR

6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

VHAPG Part 806.3 OFOC Page 2 of 3

Acquisition ID#: 36C262-24-AP-0947

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (Applicability of Authority):

Based on FAR 6.302-1, Only One Responsible Source and No other Supplies or Services will

Satisfy Agency Requirements, the incumbent, Journey Via Gurney, Inc. (JVG) is already integrated into VALLHCS daily operations and schedules. With a functioning dispatch center, vehicles, and trained personnel, JVG coordinates and delivers approximately 35 trips per day/1,050 trips per month for Veterans who are unable to provide timely transportation to and from their medical appointments. Soliciting for services of this magnitude to meet competition requirements is not feasible at this time, and would cause unnecessary interruptions and potential delays to veteran care. Awarding to JVG allows the government to temporarily bridge a gap in services to fulfill VALLHCS needs, while the new requirement can be competed and awarded.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: CO utilized results from Phoenix VA Health Care

System’s (PVAHCS) Sources Sought Notice, RFP 36C26223R0159 that was posted on

Contract Opportunities for similar requirements from June 16, 2023 to June 30, 2023.

CO contacted all eleven respondents that responded to the PVAHCS Sources Sought to see if they would also be interested in the requirement at VALLHCS. Of the eleven, five verified

SDVOSBs and two small business concerns stated they were. This information will be used in the follow-on competition.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: CO will determine price reasonableness by ensuring factors that affect commercial pricing such as speed of delivery and unacceptable delays are commensurate with the Government’s need.

8. Description of the Market Research Conducted and the Results, or a Statement of the

Reasons Market Research Was Not Conducted:

Market Research consisted of:

• A search on the Veteran Small Business Certification database revealed 285 verified

SDVOSB/VOSBs available nationwide under NAICS 485991. CO confirmed there were two or more SDVOSB interested parties under NAICS 485991 certified in the

VetCert database.

• Utilized PVAHCS Sources Sought Notice, RFP 36C26223R0159 posted on Contract

Opportunities from June 16, 2023 to June 30, 2023 for Non-Emergent Medical

Transportation Services. CO received eleven responses. Of the eleven responses, five verified SDVOSBs and two small business concerns expressed interest for

VALLHCS.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

Non-emergent Medical Transportation Services provide VA patients the ability to attend medical appointments when they are unable or cannot provide for themselves. Patients attending medical appointments on-time allow hospitals to operate effectively and efficiently.

Veterans not able to attend scheduled appointments due to a gap in service outweighs the

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#: 36C262-24-AP-0947 government’s requirement to promote full and open competition for four months, preventing serious injury to agency’s veterans, and their ability to access timely healthcare.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Journey Via Gurney, Inc.

1330 W. Robinhood Drive, Suite B.

Stockton, CA 95207

Verified SDVOSB (Incumbent)

UEI: VKE4YCL2LYF3

POC: Chad Hardcastle

Phone: (310) 434-5006

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any

Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The VA will continue to conduct market research for Non-Emergent

Medical Transportation Services. However JVG, Inc. is the only capable firm of providing services for VALLHCS during this bridge contract without having unacceptable delays for service.

12. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Oscar Cruz Date

Mobility Manager

VA Loma Linda Healthcare System (VALLHCS)

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Mayte Diaz Date

Services 1 Branch Chief/Contracting Officer, NCO 22

b. One Level Above the Contracting Officer: I certify the justification meets requirements for other than full and open competition.

Michael Cordeiro

Division Chief 1, NCO 22 Date https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx