P03 Brand Name Justification - Planmeca X-Ray Dental Imaging - 36C259-22-AP-1652 Redacted.pdf

DEPARTMENT OF VETERANS AFFAIRS

Brand Name Justification IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C259-22-AP-1652

JOFOC Tracking Number:

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 19 (NCO

19), 6162 South Willow Drive, Suite 300, Greenwood Village, CO, 80111.

Organizational Activity: Department of Veterans Affairs, VISN 19, Northern Colorado Loveland Sterile Processing Services (SPS) Activation Clinic, 4575 Byrd Drive, Loveland, CO 80538

2237: 442-22-2-2661-0044

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Northern Colorado Clinic is requesting the Planmeca Dental X-Ray Equipment for installation at its Loveland facility.

Item Description Qty Unit

0001 PMMID-SP

ProMax MID 2D/3D Imaging Platform (ECAT # UGSPMMID-SP)

1 EA

0002 GOVT FREE GOODS

CALM®, Endo Module and Implant Module/Library (INCLUDED AT N/C)

1 EA

0003 INSTALL3D

PLANMECA 3D ASE Installation (ECAT # UGSINSTALL3D)

1 EA

ONSITE TR

1 EA

https://www.acquisition.gov/?q=/browse/far/13

Full Day Onsite 2D/3D/Romexis Training w/CE Credits (ECAT #

UGSTRAINING)

0005 FE003793USB-K

PLANMECA ProSensor HD Set with Sensor Size 2 w/6' USB and Sensor cables

7 EA

0006 FE003797

PLANMECA ProSensor HD Size 1 with 6ft Cable

7 EA

0007 INSTALLIO

PLANMECA Intra Oral X-Ray Sensor Installation

7 EA

0008 FE001393

DICOM Full License Romexis w/Archival capabilities (ECAT #

UGSFE001393)

1 EA

3. Unique characteristics that limit availability to only one manufacturer, with the reason no other manufacturer can be used:

Planmeca dental equipment is the only product that meets the requirements of compatibility with existing equipment in Cheyenne, uniformity of written sterilization of equipment, and

Infection control policies. This would keep uniformity amongst they Cheyenne Dental clinic and the Northern Colorado Community-Based Outpatient Clinic (CBOC) as some of the providers will be working at both facilities and when purchasing disposables and other equipment it will all be uniform for the entire facility. Currently, the dental office uses Planmeca equipment, which is compatible with Romexis software. This software is specific to the Planmeca equipment, and currently contains patient records. Switching to a different brand of equipment would create a loss of patient files resulting in inadequate patient care. If the medical center was to use a different piece of equipment in Loveland, this would prevent us from seeing the same patient dental records between Cheyenne and Loveland. The medical center would lose continuity of care. The Planmeca equipment is also compatible with the 110-voltage available in the dental office and will require no alterations to the dental clinic.

4. Description of market research conducted and results or statement why it was not conducted:

The medical center reached out to Planmeca, Henry Schein and A-Dec. In looking at Dental imaging units. Planmeca offered the same system that is currently in use and the main Dental Clinic in Cheyenne. This will be helpful for continuity of use and uniformity between clinics.

A search on Vendor Information Pages (VIP) website listed one (1) VOSBs/SDVOSB’s found in VIP AB Martin Services, Inc. A search in GSA Advantage resulted in one (1) large business Planmeca USA, Inc who is the manufacturer. Planmeca has two authorized distributors AB Martin Services, Inc (SDVOSB) and Unimed Government Services, LLC (WOSB). A search on the Small Business Administration’s Dynamic Small Business Search listed zero (0) small businesses who meet the capabilities for this requirement.

5. Requirements Certification: I certify that the requirement outlined in this justification is a

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Jessica Kabrud Date Administrative Officer Cheyenne VAMC

6. Approvals:

a. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Matthew Sarangay Date Contracting Officer NCO 19, Supply 2 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466