P03 Brand Name Justification Doorknobs.pdf

MEMORANDUM TO THE FILE

Subj: JUSTIFICATION FOR USE OF BRAND NAME ONLY FOR AN ACQUISITION

UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

1. Organization/Line Office:

VA Loma Linda Health Care System

2. Description of Action being approved:

This solicitation is requesting a firm fixed price to purchase SECURITECH Solis Ligature Resistant brandname doorknobs via as a Service Disabled Veteran Owned Small Business (SDVOSB) set aside in open market.

3. Description of Product, Supplies or Services:

The SOLIS series for Securitech provides a solution for ADA-compliance in mental health facilities with the use of ligature-resistant locksets. Based on the environment within psychiatric behavioral healthcare hospitals and mental health wards, this provides the Securitech’s SOLIS line of products, meets the need of the VA Loma Linda Medical Center.

Note: Please review solicitation attached to this justification for additional product information, components, and details.

Qty (11) Right Handed Classroom Function Locksets, SEC SKL-C-SE1-HW Qty (11) Left Handed Classroom Function Locksets, SEC SKL-C-SE1-HW Qty (14) Right Handed Storeroom Function Locksets, SEC SKL-C-ST1-HW Qty (18) Left Handed Storeroom Function Locksets, SEC SKL-C-ST1-HW Qty (2) Left Handed Passage Function Locksets, SEC SFL-C-PA1-HW

4. An identification of the statutory authority permitting other than full and open competition. (Requesting Office completes with assistance of Contract Specialist)

a. FAR 13.I06-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

b. As required by FAR 13.106-3(b)(i), this memorandum explains the limitation of sources for this acquisition, as only one brand name will be solicited for this requirement (or for a portion of the requirement) and the requirement (or portion of the requirement to be sole-sourced) is not expected to exceed the simplified acquisition threshold.

5. Determination for use of other than full and open competition:

(Select all that apply)

A. _ ONLY ONE RESPONSIBLE SOURCE (select a/I that apply):

1. _ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. _ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

3. OTHER REASONS.

B. _X_ BRAND NAME

SECURITECH Solis Ligature Resistant Lockset

54-60 46th Street, Maspeth, NY 11378 Maspeth, NY 11378

C. ___ URGENT AND COMPELLING

The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits quotes. Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

The Mental Health Environment of Care Checklist (MHEOCC) was developed for Veterans Affairs Hospitals and use to review inpatient mental health units for environmental hazards. The purpose is to identify and abate environmental hazards that could increase the chance of patient suicide or self-harm. The checklist has been used in all VA mental health units since October 2007. Here at the VA Hospital in Loma Linda, a MHEOCC Committee was developed comprised of hospital staff from Mental Health, Quality Management, Safe Patient Handling, Safety, and Facilities Management. The MHEOCC Committee has identified the current door handles in the Mental Health ward as being a possible ligature risk and it were determined to be replaced. Thru consulting with mental health staff at other VA medical facilities, and research, two different prototypes were obtained and installed to test the possible ligature risk of each.

After testing, the MHEOCC Committee decided to replace all of the door handles in the Mental Health ward with the SECURITECH Solis Ligature Resistant door handles.

6. Certifications

As the Contracting Officer, I certify that the evidence of the supporting data that forms the basis of this justification is complete and accurate.

Fredy A. Arteaga Contracting Officer Date