P03 Attachment 1 FAR 13.5 Sole Source Justification - SAT-7.5M 25P0512 - v1 signed_HCA.pdf

This is a Sole Source Justification document for a firm-fixed-price contract under Federal Acquisition Regulation (FAR) 13.5 Simplified Procedures for Certain Commercial Items.

The Department of Veterans Affairs, Network Contracting Office 23 (NCO23) in Coralville, Iowa is procuring comprehensive support, maintenance, and repair services for BD Pyxis automated medication management systems across Veterans Integrated Service Network 23 (VISN 23) facilities, including locations in Omaha, Shenandoah, Lincoln, Grand Island, and Midlands. The estimated contract value is $2,104,130.00 for a base year (1/1/26–12/31/26) at $399,806.00 plus four option years extending through 12/31/30 with annual values ranging from $409,092.00 to $434,088.00. The contracting activity supports combining existing Nebraska-Western Iowa (NWI) service support with newly procured Minneapolis (MPLS) BD Pyxis equipment into a single managed service contract. Competition is restricted under FAR 13.5 because BD/CareFusion Solutions, LLC is the exclusive Original Equipment Manufacturer (OEM) authorized to maintain, support, and service BD Pyxis hardware and software systems. The justification establishes that third-party intervention would void existing warranties, eliminate manufacturer support, and compromise system integrity critical to patient safety. Market research including GSA eLibrary searches, Federal Procurement Database searches, SBA Small Business searches, and a Notice of Intent to Sole Source (posted February 25–28, 2025 with zero responses) confirmed no alternative sources exist. The contract is scheduled for award following fair and reasonable price determination using historical pricing comparisons.