P03_36C242-18-AP-3180_Canon_CT_PM_Svcs_at_Buffalo1.pdf

VHAPM Part 816.5—Indefinite-Delivery Contracts Attachment 1: Request for Exception to Fair Opportunity Memo Format

VHAPM Part 816.5—Indefinite-Delivery Contracts Page 1 of 6 Original Date: 08/30/2017

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval

For

Exception to Fair Opportunity Memo

Acquisition Plan Action ID:_36C242-18-AP-3160____________________

1. Contracting Activity: Department of Veterans Affairs, VISN 2, Buffalo VA Medical Center 3495 Bailey Avenue Buffalo NY 14215 2237# 528-19-1-4803-0011

2. Description of Action This is a request for other than full and open competition for the procurement of a service agreement for two Cannon Prime-Series-s/3.000 (Aquilion Prime Fast Whole Body CT Scanner with AIRD 3D) located at the Buffalo VAMC. The proposed DSCP contract task order will be performed by Canon USA, Inc. from November 28, 2018 through September 30, 2019 and will include three (3) option years, for a consideration of $ .

3. Description of Supplies or Services The Buffalo VA Medical Center located at 3495 Bailey Avenue, Buffalo, NY 14215-1129 requires a service maintenance plan for the two Cannon Prime-Series-s/3.000 (Aquilion Prime Fast Whole Body CT Scanner with AIRD 3D) currently in use at the Buffalo VA Medical Center to include replacement parts coverage, remote service support, telephone support, operating system software and hardware reliability reports, as well as, continuing education and support service. The contractor will be responsible for full maintenance coverage by providing all replacement parts, labor, travel expenses, tools, test equipment and other incidentals necessary to maintain or restore the listed equipment to operating specifications according to the manufacturer’s recommendations throughout the term of the contract.

The purpose of the service agreement is to reduce service costs and improve equipment turn-around time and reliability. This will be a firm-fixed price task order placed under DSCP contract SPE2D1-17-D-0022, and which the current period of performance expires on 02/02/2022, however there is one five (5) year option period that is highly likely to be exercised given the critical nature of the High Tech Medical Equipment (HTME) program. The anticipated period of performance will November 28, 2018 to September 30, 2019 with provision of three (3) options years at an annual cost of $ for the base year and $ for each of the three option years for a total contract value of $ . Pricing was agreed upon to be an equal annual cost between Cannon USA Inc. and accepted by DSCP. There will not be any service cost increases for the base plus three

(3) years per the DSCP contract SPE2D1-17-D-0022 as well as the proposals # 523795-1 and 523796- 1 submitted. Pricing will be as follows:

Base year 11/28/2018 to 9/30/2019 Option year #1 10/1/2019 to 9/30/2020 $ Option year #2 10/1/2020 to 9/30/2021 $ Option year #3 10/1/2021 to 9/30/2022 $

MICHAEL

A. SPIVACK

336645

Digitally signed by MICHAEL A.

SPIVACK 336645

Date: 2018.11.05 14:18:06 -05'00'

Cheryl M Brimmer 113171

Digitally signed by Cheryl M Brimmer 113171 Date: 2018.11.05 16:14:03 -05'00'

Brent Goe 625253 Digitally signed by Brent Goe 625253 Date: 2018.11.07 11:06:24 -05'00'