P02 RFI 36C10B24Q0635 Posting SAM Contracting Opportunities V2.docx

Sources Sought Notice 36C10B24Q0635

Sources Sought Notice

The purpose of this Sources Sought Notice is to identify qualified contractors that can provide an Informed Consent Web Solution that assists VA health care professionals in documenting patients’ signature and informed consent for over 2,000 treatments to the Department of Veterans Affairs (VA) Veterans Health Administration (VHA).

This is a Sources Sought Notice only. This Sources Sought Notice is for planning purposes only and shall not be considered an Invitation for Bid, Request for Task Execution Plan, Request for Quotation, or a Request for Proposal. Additionally, there is no obligation on the part of the Government to acquire any products described in this notice. Your response to this notice will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this notice. This Sources Sought Notice does not constitute a solicitation for quotes/proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted, or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this Sources Sought Notice. Any Service-Disabled Veteran-owned small businesses (SDVOSBs) or Veteran-owned small businesses (VOSBs) responding to this Sources Sought notice must include their intent and ability to meet set-aside requirements for performance of this effort in accordance with the VA Acquisition Regulation (VAAR) 852.219-73 or 852.219-74, VA Notice of Total Set-Aside for SDVOSB or VOSB respectively. Specifically, the requirement for at least 50% of the cost of manufacturing or 50% of the services be performed by yourself and/or other eligible/verified SDVOSB/VOSB concerns; and certification from the Small Business Administration (VetCert). It is requested that all companies interested in participating in this effort please note their interest and provide indication of their respective capabilities to perform the effort, as described in the paragraphs below. Any information submitted by respondents to this Sources Sought notice is strictly voluntary. All submissions become Government property and will not be returned. VA reserves the right to not respond to any, all, or select responses or materials submitted. All requirements identified herein are subject to change at any time. The purpose of this Sources Sought notice is for planning purposes, to identify market information and qualified contractors who are able to meet VA’s requirement. Any information provided in response to this Sources Sought may be used by VA in developing its acquisition strategy and Performance Work Statement (PWS).

The North American Industry Classification System (NAICS) code considered for this requirement is 541512 (Computer Systems Design Services); the small business size standard for this NAICS is $30 million dollars.

Be advised that set-aside decisions may be made based on the information provided in response to this Sources Sought notice. Responses should be as complete and informative as possible.

It is the responsibility of interested parties to monitor this site for updates and/or additional information pertaining to this requirement.

REQUIREMENT:

VA is seeking qualified vendors to provide and maintain a Commercial Off-The-Shelf (COTS) Informed Consent Web Solution capable of documenting signature informed consent for treatments and procedures, advance directives, and other VA Forms, for all clinical specialties at all of VHA’s 150 medical facilities located in all 50 states, Puerto Rico, Guam, and the Philippines. In addition, the requirement includes project management, operations and maintenance support, and computer-based training for the proposed Informed Consent Web solution. If interested and capable of providing for this effort, please see “How to Respond” instructions below.

See Attachment A, Draft PWS, to this Sources Sought Notice for additional information.

HOW TO RESPOND:

It is requested that the vendor respond to the following.

Note: Provide a capability package that is clear, concise, and complete. The VA is under no obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this Sources Sought notice.

Responses should be as complete and informative as possible. Responses shall be limited to no more than 15 pages and include responses to the following:

1. Is the recommended informed consent web solution registered in VA’s Technical Reference Model (TRM)?

2. The evaluation and approval of a solution under VA’s TRM may take up to eight (8) weeks from initial submission of the TRM evaluation request. Considering this, confirm your company’s ability to fully install, operationalize throughout VA, and train staff on the recommended informed consent web solution using VA forms identified in the draft PWS within 120 days of award?

3. Is the recommended informed consent web solution able to fully support Section 508 compliance for all users?

4. Provide a summary of the recommended informed consent web solution’s technical capabilities to meet the requirements detailed in the draft PWS Section 5.2 Software Requirements. Include in this summary your company’s approach to support and maintain the recommended informed consent web solution hosted in either of the VA Enterprise Cloud’s (VAEC) Cloud Solution Providers: Amazon Web Services (AWS) Government Cloud or Microsoft Azure Government Cloud, as described in PWS Section 5.2 Enterprise and IT Framework. Note that if your solution is best suited for only one these cloud service providers, please provide your preference and the technical explanation for this preference.

5. Provide the number of treatments/procedures currently available in the recommended (COTS) informed consent web solution document library of consent forms. Confirm that all forms can be provided in both English and Spanish, written to a 6th - 8th grade reading level, and available for use within 120 days of award. Provide sample text from the recommended COTS informed consent web solution for anesthesia and colonoscopy procedures.

6. Is the recommended informed consent web solution able to support the addition of new standardized forms, documents, and content?

______ YES _______ NO

7. Does the recommended informed consent web solution support VA’s need for local administrators (VA personnel) to build unique, local forms and documents as may be needed only for specific sites?

______ YES _______ NO

8. Is your solution capable of sending a request to a user mobile device (i.e., phone, tablet, etc.) in order to capture a signature in accordance with PWS Section 5.2.3.1? Is your solution compatible with all the electronic signature devices listed in PWS section 5.2.3?

9. Identify your company’s commitment to meet the data rights requirement under PWS Section 5.2.2.2, Clinical Content Library – VA Specific Content.

10. Provide commercially available list pricing for the COTS solution that can meet the Government’s minimum requirements. If commercially available list pricing is not available, provide a Rough Order of Magnitude, including, as applicable, estimated quantities, unit pricing, and any additional anticipated costs to meet the Governments minimum requirements.

11. Indicate the likelihood of your company responding to a solicitation should this effort be released on FBO. Note: Small businesses should include intent and ability to meet set-aside requirements for performance of this effort, if applicable.

12. Include the company profile. At a minimum, include history, business size, socioeconomic category, System for Award Management (SAM) Unique Entity ID (UEI), point of contact (name, telephone number and email) for this Sources Sought response and applicable NAICS. The NAICS code considered for this requirement is 541512. Please indicate your business size standard and comment on the appropriate use of this code. You may recommend another code if you deem it more appropriate; however, please provide your rationale. The response should also include a list of all subcontractors anticipated and their respective role(s) in the performance of this requirement.

13. Identify any existing contract vehicle(s) numbers you currently hold for which this requirement would be within scope for this solution (i.e., GSA FSS, GWAC, NASA SEWP, etc.).

14. Has the draft PWS provided sufficient detail to describe the technical and functional requirements that encompass the desired solution?

______ YES _______ NO (if No, answer question 14)

15. If “No,” please provide your technical and functional comments/recommendations on elements of the draft PWS that may contribute to a more accurate, cost efficient solution?

INSTRUCTIONS FOR SUBMITTING QUESTIONS AND RESPONSES:

Questions shall be submitted electronically via email to Richard.Melton2@va.gov and Diana.Armesto@va.gov no later than Friday, July 22, 2024, at 11:59 a.m. Eastern. All questions shall note “36C10B24Q0635” in the subject line of the email.

Responses shall be submitted electronically via email to Richard.Melton2@va.gov and Diana.Armesto@va.gov no later than Wednesday, July 24, 2024, at 4 p.m. Eastern. Information submitted by any other method will not be considered. All responses shall note “36C10B24Q0635” in the subject line of the email.