P01 - SOW_VA_Repair Trace Steam_Condensate Equipment.docx

Statement Of Work (SOW) Correct Trace Steam, Condensate Equipment, and Piping Deficiencies

1. Introduction.

The Department of Veterans Affairs, Network Contracting Officer 8 (NCO-8) is seeking and intends to award a fixed-price contract for construction services for the correction of Trace Steam, Condensate Equipment, and Piping at the Miami VA Medical Center, 1201 NW 16th ST, Miami, FL 33125.

2. Description / Scope / Objective.

The contractor shall furnish sufficient technical, supervisory, and administrative personnel to ensure the expeditious accomplishment of the work specified in this Statement of Work (SOW). Additionally, the contractor shall furnish all services, materials, supplies, equipment, investigations, studies, and travel required in connection with this SOW. An onsite visit is required for this project.

Note: If available, existing facility drawings, policies, or supporting documents can be requested at the Facility Management Services. Most drawings are in AutoCAD format, but some are scanned in Portable Document Format (pdf).

3. Applicable Documents.

The following laws, regulations, policies, and procedures in effect of date of the contract issuance and all subsequent changes or updates apply:

Other All equipment and installations/services shall conform to the VA master specifications (issued upon request). All equipment and installation shall conform to the recommendations of the National Fire Protection Association (NFPA), including the National Electrical Code (NEC). No departures from specification requirements will be permitted without written approval. All hardware should be installed in such a manner to minimize damage and maximize patient and employee safety. All equipment and procedures shall conform to OSHA, NEMA, and ANSI Standards as well as conform to the Standard Building Code/Standard Mechanical Code.

Glossary - Acronyms used in this Performance Work Statement are referenced below:

4. Performance Requirements.

The Miami VA Medical Center, requires the correction of various Trace Steam, Condensate, Equipment, and Piping deficiencies throughout the hospital.

Work hours shall be Monday - Friday 7;00 AM to 4:30 PM, unless otherwise authorized by the COR. All work shall be coordinated through the appointed COR.

· Any noise-creating work (such as drilling or coring concrete, bolting into concrete, etc) work shall be performed outside of normal working hours.

· Any work that will require shutting down of the existing steam system shall be coordinated two (2) weeks in advance and outside of normal working hours.

The contractor shall check in with the General Equipment Mechanic Supervisor at the main hospital Building 1, Engineering Office, and COR each time they are on-site to complete scheduled work.

The contractor shall provide 3rd party verification and inspection of all work per NFPA.

The contractor shall provide all certifications for installers, verifiers, and inspectors before commencing work.

The contractor shall have the following experience and references:

· Trace Steam, Condensate Equipment, and Piping Installer.

· A minimum of five (5) years of experience working in an active/occupied hospital setting on Trace Steam, Condensate Equipment, and Piping systems in the Miami area with three (3) references for previous projects. Provide a list of the last three (3 ) hospital projects with references.

All new components for the nearby condensate lines will be the same size as the components that are currently installed, all new piping will be insulated, and all insulation that is removed from old piping for the purpose of work will be reinstalled. The contractor shall remove and dispose of all replaced equipment.

Once the installation is complete, the contractor will test all components to ensure they are functioning correctly prior to putting the new equipment in service.

The contractor shall coordinate the construction and tie-in of the new system with the COR to minimize the length of steam shutdowns. Any steam shutdowns must take place within a single weekend, and steam must be restored by the following Monday

All work performed shall be in compliance with any manufacturer’s recommendations and applicable NEMA, NEC, ANSI, and VA standards.

The contractor shall correct the deficiencies listed in the May 25, 2022; inspection report, and drawings attached. Areas 2,5,7,10,11,12,13 and 15 will be repaired by the VA. But all areas shall be tested for water hardness.

Steam Equipment Areas

AREA #1- Building #1 - 13th Floor – Penthouse

Replace 2 - heat exchangers 1-13-HE-1 and 1-13-HE-2. The contractor shall test the return condensate for water hardness.

AREA #2 - Building #1 – 3rd Floor – Air Handler 16, 18, and 20 (Mechanical Equipment Area – MEA). This area will be repaired by the VA; however, the contractor shall test the return condensate for water hardness.

AREA #3 - Building #1 Room C02B, AHU36, AHU37, add a lift pump trap to lift low-pressure steam. The contractor shall test the return condensate for water hardness.

AREA #4 - Building #1 - 3rd Floor 3D100 Amcare (Mechanical Equipment Area - MEA 48) Replace DHWG 1, DHWG2, add a lift pump to HX1 & HX2, Dispose of existing DHWG 1, DHWG2. The contractor shall test the return condensate for water hardness.

Area #5 - Building #1 - 3rd floor - M315-1 (Mechanical Equipment Area - MEA 43) This area will be repaired by the VA.

Area #6 - Building #1 - 4th Floor - OR (Mechanical Equipment Area – MEA) on Roof. Replace HX2. The contractor shall test the return condensate for water hardness.

Area #7 - Building #1 - 2nd floor - B200. This area will be repaired by the VA, Contractor needs to test the return condensate for water hardness.

Area #8 - Building #1 - Basement - MB3-1, Air Handler 10 MEA, replace two (2) water heaters DWG-1 and DWG-2. A pump Trap Lift needs to install on HE1 & HE2. The contractor needs to check if the pumps and pump controllers for the water heaters are operational and if they are not, they need to be replaced. The contractor needs to test the return condensate for water hardness.

Area #9 - Building #1 - Basement - Spinal Cord, replace and relocate HX1. Test for Harness

Area #10 - Building 1 - Basement - A126, Old Plant. MEA 20, this area will be repaired by the VA, but the contractor needs to test the return condensate for water hardness.

Area #11 - Building 1 - Kitchen - B218. This area will be repaired by the VA, but the contractor needs to test the return condensate for water hardness.

Area #12 - Building #1 - B325d, SPS This area will be repaired by the VA, but the contractor needs to test the return condensate for water hardness.

Area #13 - Building #7 - Basement - MB17 MEA. This area will be repaired by the VA, but the contractor needs to test the return condensate for water hardness.

Area #14 - Building 7 - 4th Floor Roof MEA Replace water heater DHWG-1 & DHWG-2. The contractor needs to test the return condensate for water hardness.

Area #15 - Building #10 - 1st Floor - M1 1-10 MEA This area will be repaired by the VA, but the contractor needs to test the return condensate for water hardness.

Area #16 - Multiple locations of steam traps that need to be replaced. The contractor needs to test the return condensate for water hardness.

5. Water Testing

All areas where steam traps will be replaced need to be tested for water hardness.

The contractor shall provide an accurate set of as-built drawings on existing Trace Steam, Condensate Equipment, and Piping system.

All work performed shall be fully documented by the Contractor. All work performed shall be in compliance with any manufacturer’s recommendations and applicable NFPA, NEMA, NEC, ANSI, and VA standards.

6. Performance Location and Hours.

Work to be performed during normal business hours, excluding Federal Holidays, and coordinated in advance with the delegated COR.

Work shall commence within 30-working days of the awarded contract date. The time span is considered reasonable for equipment and parts procurement lead time and execution to completion of work. If the contractor is unable to meet the time performance requirement for completion, written notification with justification must be given to the Contracting Officer for approval prior to the commencement of work.

Notwithstanding the requirement to wear a Government-furnished badge, contractor personnel shall also wear a laminated contractor identification badge at all times when performing services under this Contract, including when on Government directed travel. The badge will contain a personal picture, the name of the employee, and the contractor’s name. Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

The Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of contractor employees from the contract.

The anticipated duration (completion) of this project, after the Notice to Proceed is 365 calendar days.

7. Deliverables

Provide as-builts of all work completed for wiring, piping, or construction in general.

Provide reports for final verification and inspection to close out deficiencies. Test records shall be submitted to the COR and/or the Assistant Chief, Engineering Service via e-mail after completion.

Manufacturer OEM, warranty, and training for new equipment and systems.

8. Key Personnel Replacement and Substitution

Requests for approval of substitutions shall be in writing and shall provide a detailed explanation of the circumstances necessitating the proposed substitutions.

The request shall contain a complete resume for the proposed substitute, and any other information requested or required by the Contracting Officer to approve or disapprove the request. Proposed substitutes shall have qualifications that are equal to or higher than the personnel being augmented. The Contracting Officer or his/her authorized representative shall evaluate such requests and promptly notify the Contractor in writing whether the proposed substitution is acceptable.

If the Contracting Officer determines that, (1) suitable and timely replacement of personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming, or (2) the resultant substitution would be so substantial as to impair the successful completion of the contract or the delivery order in accordance with the proposal accepted by the Government at time of contract award, the Contracting Officer may, (1) terminate the contract for default or for the convenience of the Government, as appropriate, or (2) at his discretion, if he finds the Contractor at fault for the condition, equitably adjust the contract price downward to compensate the Government for any resultant delay, loss or damage.

The Contractor shall replace any absent individual for any period greater than one workday so as to leave a full complement of trained qualified personnel at all times with no disruption of services.

9. Contractor Personnel and Management.

Contractor Personnel. The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW. The Contractor shall maintain the personnel, organization and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements.

Government Badges. The COR will coordinate the issuance of required access badges to Contractor personnel. Contract personnel shall wear laminated identification badges provided by the Government at all times while onsite. Badges shall be worn on the outer garment, attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

Government issued identification badge remains the property of the Government and shall be returned to the issuing office or other designated Government personnel upon transfer of Contractor employees from the contract.

Contractor Badges. Notwithstanding the requirement to wear a Government furnished badge, Contractor personnel shall also wear a laminated contractor identification badge at all times when performing services under this Contract, including when on Government directed travel. The badge will contain a personal picture, name of employee, and Contractor's name.

Badges shall be worn on the outer garment attached to the outer shirt or jacket pocket by a button or clip or worn around the neck secured by an appropriate identification card lanyard.

All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public or Congress that they are Government officials. They must also ensure that all documents or reports produced by Contractor personnel are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

10. Safety/Security Requirements The Contractor shall comply with all applicable federal, state and local laws and ensure performance is secure while protecting material, equipment, and supplies from damage and loss. Government security personnel shall have the express right to inspect for security violations at any time during the term of the contract.

All information generated in performance of this contract becomes property of the Government and must be surrendered upon request and/or completion of the contract. The Contractor must protect against the destruction and/or misplacement of all information produced under this contract, unless directed under local policy to destroy. This includes both hard and soft copies of data.

The Contractor shall not release any information (including photographs, files, public announcements, statements, denials, or confirmations) on any part of the subject matter of this contract or any phase of any program hereunder without the prior written approval of the COR.

11. Standards of conduct

Conduct of Personnel. Contractor personnel shall conduct themselves in a professional manner (i.e. timeliness, communication; spoken and written etc.). The CO may require the Contractor to remove from the job site any employee working under this contract for reasons of suspected misconduct, a suspected security breach, or suspected to be under the influence of alcohol, drugs, or any other incapacitating agent. Contractor employees shall be subject to dismissal from the premises upon determination by the CO that such action is necessary in the interests of the Government. The hospital director or designated representative has the authority to bar individuals from the Government facility. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this performance work statement. The Government shall not reimburse the Contractor for travel and other expenses associated with the removal of personnel.

The Miami VA government site is strictly no smoking facility. No Contractor personnel shall be allowed to smoke on the premise.

Contractor personnel are not authorized to carry or possess personal weapons to include, but not limited to, firearms and knives with a blade length in excess of three inches, while assigned under this contract.

12. Working Attire and Appearance

Contractor personnel shall present a professional appearance commensurate with standards delineated for Government civilian personnel acting in similar capacities.

The Government reserves the right to review Contractor personnel qualifications. Upon request, resumes shall be provided to the CO prior to clearance approval, for review and acceptance by the COR.

13. Non-Personal Service Statement

Contractor employees performing services under this order will be controlled, directed, and supervised at all times by the management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the SOW. The contractor employees will perform their duties independent of, and without the supervision of, any Government official. The tasks, duties, and responsibilities set forth in the contract may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and will perform the inspection and acceptance of the completed work.

14. Personnel Qualifications

The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in the performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner. The normal manner of dress is business casual.

Specific Personnel Qualifications Requirements – Personnel assigned to or utilized by the contractor in the performance of this contract shall, as a minimum:

· Be a United States Citizen or permitted to work in the U.S.

· The contractor should have a minimum of five (5) of specialized, continuous experience as required by the SOW.

Specialized Experience: ASSE-certified personnel. Licensed Electrician(s) with training pertaining to specified work performed under this SOW. In addition, the job lead personnel shall have the 30 hr. OSHA safety course.

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