P01 - SOW Brownsburg Pkg 79.docx

FY21-079 l JSN: A0911, A0912 l Power Supply, Uninterruptable, Rack Mounted; Battery Pack

Veteran Health Indiana (VHI) Brownsburg VA Clinic Initial Outfitting, Transition & Activation Statement of Work Power Supply, Uninterruptable, Rack Mounted; Battery Pack, Extended (JSN: A0911; A0912)

Veteran Health Indiana 557 Pit Road Brownsburg, IN 46112 Brownsburg VA Clinic Project INtroduction Veteran Health Indiana (VHI) has a requirement to purchase Power Supply, Uninterruptable, Rack Mounted; Battery Pack, Extended (JSN: A0911; A0912) with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See salient characteristics below. This is a Brand Name or Equal Requirement. This requirement is in support of the activation of VHI Brownsburg VA Clinic Project. The new clinic has a requirement to outfit the teledata Rooms (TR's) to support networking and networked device operations. In addition to the end user devices throughout the facility, multiple Building Automation Systems, medical systems, medical devices, and other networked support operations rely on the network to maintain their operations. The rack mounted UPS's provide the power bridge in the event of a power loss to the main building to keep the network operational. The APC Smart-UPS SRT 3000VA, and Smart-UPS SRT 5KVA are the basis for design.

Table 1 – Package Items Summary

Additional Item Requirements The vendor will provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA IT Operations Department.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

general conditions Site Address The address of the Brownsburg VA Clinic is provided below.

557 Pit Road Brownsburg, IN 46112 Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule due to the nature of activation efforts and construction timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation are dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government. The Contractor will coordinate with the on-site POC’s before delivery.

The awardees actual delivery dates will be confirmed by VA upon award.

Post-award, the vendor will coordinate delivery identified in this document with the VA prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR, and the vendor.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact VA POC Julie Webb at (317) 988-2747, Julie.Webb@va.gov; SME Solutions POC Soren Nicholson at (719) 761-4387, Soren.Nicholson@sme-solutions.co; and Robert Stonerook at (706) 304-7194, Robert.stonerook@sme-solutions.co.

☒ Brownsburg VA Clinic (Direct Delivery to address detailed in paragraph 2.1) The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

The delivery of items identified in this document shall take place during normal loading dock business hours which are defined as: 8:15 AM to 3:00 PM Eastern Standard Time, Monday through Friday, and excluding Federal Holidays Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

NOTE: Due to the COVID19 situation, masks are required to be worn by all individuals when in common areas on VA property. Any individuals who need to enter the building for installation &/or training will be required to be screened by the site staff prior to entry. Please allow time for this in your schedule.

Clean Up and Disposal There are no dumpsters available for vendor use.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Calibration Required (Yes ☐ No ☒) The vendor is not required to manage and coordinate installation at the VHI Brownsburg VA Clinic with the COR or his representative IOT&A POC.

Training Required (Yes ☐ No ☒) The vendor is not required to provide live clinical training on set up, operation, shut down, and troubleshooting procedures to nursing staff.

Confidentiality and Non-Disclosure This equipment does not connect to a VA network. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist, block 6, the C&A requirements do not apply to this requirement, and a Security Accreditation Package is not required.

This equipment does not hold or store patient information. Therefore, in accordance with Appendix A, Handbook 6500.6 Checklist block 7, Appendix B and C provisions do not apply.

Appendix B: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract.

Appendix C: VA will own this equipment. If vendor needs access during delivery, assembly, install or repair, the contractor shall be escorted by a VA employee to ensure there is no exposure to VA sensitive information. If the contractor is required to be on site for more than two consecutive days, VHA Privacy Training, TMS Course VA10203, is required and available at https://www.tms.va.gov/SecureAuth35/. The contractor will provide all consumable supplies necessary for training and competency assessment of hospital staff. Proof of training will be provided to the COR upon request.

Salient Characteristics Power Supply, Uninterruptable, Rack Mounted (JSN: A0911) Total Quantity: 11 ☒ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Basis of Design is the APC SMART-UPS SRT 3000VA RM Brand Name or equal Salient Characteristics:

Uninterruptable Power Supply, Rack Mount with extendable Run Time. Unit must incorporate hot user swappable batteries and must have an overload indicator, replace battery indicator, audible alarm, automatic voltage regulation and include Smart Slot card and software. NEMA L5-30P power connector, and (8) NEMA 5-15R outlets.

Battery Pack, Extended for use with A0911 (JSN: A0912) Total Quantity: 11 ☐ Network Required if Checked ☐ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked

Basis of Design is the APC SMARTUPS SRT 5KVA 192V AND 6KVA RM BATT Brand Name or equal Salient Characteristics:

Battery Pack for use with JSN A0911 to extend backup power availability.

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