OTB028374_Contract.pdf

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: DNR One (1) New, Model 2024 or Newer, Never Registered, Multi-Engine or Single Turbine Engine Powered Fixed-Wing Airplane with a High-Wing Configuration

CONTRACT No.: OTB028374

CONTRACT ID: 28374

SUPPLIER: AMERAVIA, INC.

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No.

SRC0000022101. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed. The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Contract.

QUANTITY AND DURATION: This Invitation to Bid is considered to be a one-time procurement offer for the product(s)/service(s) as listed herein. The successful Contractor may commence performance of the awarded contract upon receipt of an official State of Ohio Purchase Order. Upon completion of the contract and upon receipt of proper invoices, payment will be provided by the ordering agency. The contract will then be considered as complete and no further purchases may be placed against the contract. With the exception of approved overrun/underrun tolerances, any deviations from the quantity listed in the awarded contract shall not be permissible nor acceptable.

This Contract is available to the Ohio Department of Natural Resources, as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Contract and any Amendments thereto are available from the Ohio|Buys public portal at the following address:

https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Signed: _____________________________________________________________________

Kathleen C. Madden, Director Date https://ohiobuys.ohio.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

1 - SPECIFICATIONS AND REQUIREMENTS

1.1 - GENERAL SPECIFICATIONS

The Ohio Department of Natural Resources (ODNR), Division of Wildlife currently utilizes Partenavia’s for aerial support missions throughout the State of Ohio to include 316 miles of Lake Erie shoreline. The Division of Wildlife is seeking to replace their 1983 and 1985 Partenavia P68C model airplanes with one new airplane.

1.1.1 - The following are requirements for the new airplane to be purchased for the Division of Wildlife for the purpose of wildlife surveys, aerial biotelemetry, fish and wildlife law enforcement, habitat mapping surveys, and aerial imaging all in support of Division of Wildlife research and law enforcement personnel:

A. Multi-engine (normally aspirated or turbine) or Single turbine engine powered;

B. Fixed high-wing configuration;

C. Minimum MTOW of 4,387 pounds;

D. 6 seat configuration capability minimum;

E. Garmin G1000NXi Avionics package or equivalent;

F. Garmin GFC700 Digital Autopilot or equivalent;

G. Transponder ADS-B In/Out, 1090, ES;

H. Garmin GTS 825 TAS or equivalent;

I. Radar Altimeter with antenna and displayed on G1000;

J. Environmentally friendly air conditioning system;

K. Tinted or UV protected windscreens and windows;

L. Side window portholes allowing for aerial photography;

M. Provisions for camera floor hatch and door;

N. Provisions for IR sensor;

O. Provision for sensor operator’s workstation;

P. Second VHF Comm;

Q. USB power ports (minimum 2 front, 2 rear); and, R. Emergency Locator Transmitter.

Bidders must note any specification deviations providing equivalent performance in their response.

Failure to comply may deem the bidder not responsive.

1.1.2 - Any item which is standard equipment on the aircraft being bid, but not listed within this solicitation, must not be removed from the aircraft. Manufacturer’s disclaimers that indicate changes in product specifications may occur during the model year and they reserve the right to do so without repercussion. All current mandatory Federal Aviation Regulations (FAR), Federal Aviation Administration (FAA) Regulations, and Federal Communications Commission (FCC) Regulations safety requirements are to be furnished.

1.1.3 - Any equipment, capabilities, or provisions provided on a basic equipped aircraft of the make and model offered by the Contractor shall be incorporated on the aircraft offered for purchase without regard to whether or not the equipment, provision, or capability is specified herein.

1.1.4 - Throughout this document, particular antennas are specified for some applications and particular antennas are not specified for other applications. The Contractor shall ensure that equipment requiring an antenna or antennas shall have those items properly installed to operate all the listed equipment and that each antenna is labeled as to its function and/or assigned piece of equipment.

1.1.5 - The awarded Contractor shall ensure that the airplane is presented in the paint scheme as provided by the Ohio Division of Wildlife. Any decals, insignias and/or logos shall be furnished by ODNR.

1.2 - TRAINING

1.2.1 - MAINTENANCE TRAINING

The awarded Contractor must provide maintenance training of the new aircraft for two ODNR mechanics at the Contractor’s maintenance facility or at the State of Ohio Aircraft Maintenance facility. The window for training should be 6 months prior to delivery and up to a year after delivery.

The awarded supplier will provide all transportation, accommodations, and meal per diem, at OBM Travel Rates, for all required travel to/from the build facility for two Ohio Division of Wildlife personnel for maintenance training and will be reimbursed by ODNR to the Contractor.

1.2.2 - PILOT TRAINING

The awarded Contractor must provide initial ground and flight training for one ODNR pilot at the Contractor’s training facility or at the State of Ohio Aircraft Maintenance facility. The window for training should be 6 months prior to delivery and up to a year after delivery.

The awarded supplier will provide all transportation, accommodations, and meal per diem, at OBM Travel Rates, for all required travel to/from the build facility of one Ohio Division of Wildlife personnel for pilot training and will be reimbursed by ODNR to the Contractor

1.3 - MEETINGS

The awarded supplier and ODNR will have the following meetings:

A. The Pre-Work Conference [to be held on an on-line platform determined by ODNR];

B. A Progress & Modification Meeting [to be held on an on-line platform determined by ODNR];

C. Delivery Inspection Meeting of the aircraft [see Section 3.2]; and, D. Any changes of the configurations that would require an additional meeting will also be covered [to be held on an on-line platform determined by ODNR].

1.4 - APPLICABLE DOCUMENTS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

1.5 - PURCHASE RECEIPTS/DOCUMENTATION

The contractor shall furnish all applicable Bill of Sale receipts/documentation for the new aircraft and deliver to the same department ordering the aircraft, unless otherwise specified on purchase order.

2 - STANDARD TERMS AND CONDITIONS

State of Ohio Standard Terms and Conditions (revised 03/01/24) will apply to this Contract.

3 - CONTRACT SPECIFIC TERMS AND CONDITIONS

3.1 - AMENDMENT TO CONTRACT TERMS AND CONDITIONS

The following Amendments to the Contract Terms and Conditions do hereby become a part hereof. In the event that an amendment conflicts with the Contract Terms and Conditions, the Amendment will prevail.

3.2 - DELIVERY

The completed aircraft will be delivered to the participating agency no later than September 30, 2025. The participating agency shall test all loose items prior to acceptance to ensure all items are functioning and free from defect.

All loose equipment listed in this specification which is not attached to the aircraft shall be shipped by the primary contractor along with the airplane to the address provided below and received at the ODNR location no later than September 30, 2025. This includes all manuals and documentation, extra aircraft equipment, and downlink system equipment. The costs for this shipping shall be at the awarded Contractor’s expense.

The Contractor will deliver the completed aircraft to the participating agency as well as any loose items to the following location:

Ohio Division of Wildlife, Aviation Section 2829 West Dublin-Granville Road Columbus, Ohio 43235

3.3 - SERVICE

The aircraft will be completely dealer serviced and conditioned as per the manufacturer's pre-delivery recommendations and all equipment is to be completely installed with all adjustments made which are required to prepare the vehicle for immediate and continuous operation upon delivery. This requires that all fluids are filled to their maximum levels unless otherwise defined. The unit shall conform to all current Federal Safety Regulations including OSHA.

https://procure.ohio.gov/static/TCond/Standard_T_C%203-1-24.pdf

3.4 - SERVICE POLICY

The Contractor shall furnish with the delivered aircraft, or within three (3) days after delivery of the aircraft, the Manufacturer's Owner Service Policy. In addition, the Owner's Service Policy shall be recognized and accepted by all authorized dealers within the boundaries of the state of Ohio regardless of the location of the District or Regional Headquarters under which the vehicle operates.

3.5 - WARRANTY

Manufacturer's Standard Warranty will apply. Warranty period will start on the date that the equipment is put into service. Manufacturer shall provide a minimum of one (1) year warranty on airframe, installed equipment and all loose equipment and parts, as well as a minimum of one (1) year labor warranty, from date of delivery and acceptances, excluding normal maintenance wear parts. Manufacturer’s warranty information shall be provided with bid submittal.

If not provided as part of the bid response, the Bidder must provide said warranty information within seven (7) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish manufacturer’s warranty information either as part of their bid response or within the time specified herein may deem the bidder not responsive. All parts offered must be new (not used or remanufactured).

4 - INVITATION TO BID INSTRUCTIONS

Instructions, Terms and Conditions for Bidding that apply to the solicitation.

5 - SPECIAL INSTRUCTIONS TO BIDDERS

5.1 - EVALUATION

Bids will be evaluated in accordance with Article I-15 of the “Instructions to Bidders”.

5.2 - CONTRACT AWARD

The contract will be awarded to the lowest responsive and responsible bidder by line item.

5.3 - DESCRIPTIVE LITERATURE

Manufacturer's specification sheets are to be submitted with the bid for each item bid. Specification sheets will be labeled with the name of the manufacturer, the style number, and the item bid. The State acknowledges that it may receive bids from multiple distributors bidding the same manufacturer's products. In such situations, specification sheets may be submitted by manufacturer(s) on behalf of multiple distributors, provided that such specification sheets are accompanied by written documentation, on manufacturer’s letterhead, signed by an authorized representative of the manufacturer, listing the named distributor(s) for whom the specification sheets are provided. Any bidder not appearing on this listing and who have failed to furnish requested specification sheets, may be considered not responsive.

The Bidder may be required to submit descriptive literature of the supplies or services being offered. If requested, the literature will be used in the evaluation process to determine the lowest responsive and responsible bidder. If not provided as part of the bid response, the Bidder must provide said literature within seven (7) calendar days after request/notification by the Office of Procurement Services to do so. Failure of the bidder to furnish descriptive literature either as part of their bid response or within the time specified herein will deem the bidder not responsive.

https://procure.ohio.gov/pdf/OhioBuys_ITB_Instructions_to_Bidders_030921.pdf

1.3 - MEETINGS