OT904120_Amendment.pdf

Index No.: RSC001 Contract No.: OT904120 Eff. Date: 01/01/25

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

AMENDMENT FOR CHANGE

AMENDMENT NO. 7

TO: LIMITED DISTRIBUTION – OPPORTUNITIES FOR OHIOANS WITH DISABILITIES

FROM: KATHLEEN C. MADDEN, DIRECTOR, DEPARTMENT OF ADMINISTRATIVE SERVICES

SUBJECT: CONTRACT FOR VENDING AND FOOD SERVICE EQUIPMENT - REPAIR, TRANSPORT, AND MOVING

SERVICES

Attached are pages 1, 5, 14 - 15, and 17 - 19 to this contract. Remove these pages from the existing contract and replace with the attached pages on the effective date.

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 24 months, effective 01/01/25 through 12/31/26. This amendment is also issued to notify of updated pricing; to update the Contract Contact; to update the Link to Approved Subcontractors; and to update the Links to Facility, Equipment Inventory, and Authorized District Staff, effective with all orders issued on or after 01/01/25.

All other prices, terms and conditions remain unchanged.

This Amendment, the main Requirements Contract and any additional amendments thereto are available from the DAS Web site at the following address:

http://www.ohio.gov/procure

Affected Contractor(s):

0000076271 Shaffer Distributing Company 1100 West 3rd Avenue Columbus, OH 43212 scott@shafferdistributing.com

STATE OF OHIO

DEPARTMENT OF ADMINISTRATIVE SERVICES

GENERAL SERVICES DIVISION

OFFICE OF PROCUREMENT SERVICES

4200 SURFACE ROAD, COLUMBUS, OH 43228-1395

MANDATORY USE CONTRACT FOR: VENDING AND FOOD SERVICE EQUIPMENT - REPAIR, TRANSPORT, AND

MOVING SERVICES

CONTRACT No.: OT904120 EFFECTIVE DATES: 02/01/20 to 12/31/24

* Renewal through 12/31/26

The Department of Administrative Services has accepted bids submitted in response to Invitation to Bid No. OT904120 that opened on 01/06/20. The evaluation of the bid response(s) has been completed. The bidder(s) listed herein have been determined to be the lowest responsive and responsible bidder(s) and have been awarded a contract for the items(s) listed.

The respective bid response, including the Instructions to Bidders and Standard Terms and Conditions, special contract terms & conditions, any bid addenda, specifications, pricing schedules and any attachments incorporated by reference and accepted by DAS become a part of this Requirements Contract.

This Requirements Contract is effective beginning and ending on the dates noted above unless, prior to the expiration date, the Contract is renewed, terminated or cancelled in accordance with the Contract Terms and Conditions.

CONTRACT RENEWAL. This Contract may be renewed after the ending date of the Contract solely at the discretion of the Contracting Agency for a period of one month. Any further renewals will be by mutual agreement between the Contractor and the Contracting Agency for any number of times and for any period of time. The cumulative time of all mutual renewals may not exceed 72 months unless the Contracting Agency determines that additional renewal is necessary.

This Requirements Contract is available to Opportunities for Ohioans with Disabilities, 400 East Campus View Blvd., Columbus, OH 43235-4604, Bureau of Services for the Visually Impaired, Business Enterprise Program , as applicable.

Agencies are eligible to make purchases of the listed supplies and/or services in any amount and at any time as determined by the agency. The State makes no representation or guarantee that agencies will purchase the volume of supplies and/or services as advertised in the Invitation to Bid.

This Requirements Contract and any Amendments thereto are available from the DAS Web site at the following address:

http://www.ohio.gov/procure

Signed: __________________________________________________________ Kathleen C. Madden, Director Date

* Indicates a 24 month renewal of the contract, effective 01/01/25 through 12/31/26.

https://procure.ohio.gov/pdf/Instructions_010118.pdf https://procure.ohio.gov/pdf/Standard%20T_C_052119.pdf

Index No. RSC001

* Eff Date: 01/01/25

SPECIAL CONTRACT TERMS AND CONDITIONS (CONT’D)

BID AUTOMOBILE LIABILITY CHECKLIST:

Contractor will indicate, by checking the appropriate box(es) below, which mode of transportation will apply to this contract.

X Bidder/Broker (“The Contractor”) or their Sub Contractor will make delivery or be performing services using a vehicle that is owned, leased or rented. Provide Certificate of Insurance documenting automobile liability with a Combined Single Limit of $1,000,000.00.

Goods/Services will be delivered via common carrier.

No employee or representative of the contractor will have cause to be on state property to make deliveries or to perform services.

DISCLOSURE OF SERVICE PROVIDERS:

Bidders seeking to enter into a service contract shall disclose the following:

a) Principal location of business for the contractor (Name/City/State/Country)

Shaffer Distributing Company, Columbus, Ohio, USA.

b) Principal location of all subcontractors (Name/City/State/Country)

*Link to Approved Subcontractors

c) Location where services will be performed (Name/City/State/Country)

Contractor principal location of business and all Opportunities for Ohioians with Disabilities locations throughout the entire

State of Ohio.

d) Location where any State data, applicable to the Contract, will be maintained or made available (Name/City/State/Country)

Shaffer Distributing Company, Columbus, Ohio, USA.

By the signature affixed to Page 1 of this Bid, Bidder hereby certifies that the above information is true and accurate. The Bidder agrees that no changes will be made to this list of subcontractors or locations where work will be performed or data will be stored without prior written approval of DAS. Any attempt by the Bidder/Contractor to change or otherwise alter subcontractors, locations where services will be performed or locations where data will be stored, without prior written approval of DAS, will be deemed as a default. If a default should occur, DAS will seek all legal remedies as set forth in the Terms and Conditions which may include immediate cancellation of the Contract. Failure to complete this page may deem your bid not responsive.

*Indicates an update to the Approved Subcontractors list, effective 01/01/25.

https://dam.assets.ohio.gov/raw/upload/procure.ohio.gov/pdf/OT904120/OT904120_A7_Approved_Subcontractors.docx

PRICE SCHEDULE

ON-SITE REPAIR SERVICE CALLS TRIP CHARGES

DESCRIPTION UNIT OF

MEASURE COST

* All On-Site OOD Facility Repair Service Calls Per Mile $ 2.30

Cost per mile includes the cost of the vehicle and its driver only.

REPAIR, REFURBISHMENT, AND ASSESSMENT - TECHNICIAN CHARGES

MEASURE COST

* Technician Repair Services for OOD Equipment – Emergency Rate – 8 Working Hours After Call Out Per Hour $ 158.80

* Technician Repair Services for OOD Equipment – Standard Rate – 72 Hours After Call Out Per Hour $ 105.86

* Technician Repair Services for OOD Equipment – State Holiday Per Hour $ 158.80

PARTS FOR EQUIPMENT REPAIR AND REFURBISHMENT SERVICE

MEASURE COST

Major Component Parts Cost Markup for Repair and Refurbishment Service 25%

Markup % applied to the actual supplier invoice cost.

Miscellaneous Shop Service Items:

Parts Invoice Markup for Repair and Refurbishment Service 25%

Markup % applied to parts portion of the Contractor’s invoice

Third Party Labor Upcharge 10% Markup % applied to third party invoice

TRIP CHARGE FOR MOVING & RELOCATING EQUIPMENT

MEASURE COST

* All Transportation Service Calls Per Mile $ 3.06

Cost per mile includes the cost of the vehicle and its driver only and is payable from the verified point of dispatch/departure to the point of destination.

* Indicates updated pricing, effective with all orders issued on or after 01/01/25.

PRICE SCHEDULE

LABOR RATE FOR MOVING & RELOCATING EQUIPMENT, WORK ON EQUIPMENT

MEASURE

COST PER

HOUR/WORKER

* Non-Technical Laborer Services on OOD Equipment – Emergency Rate – 8- Hour of Call Out Per Hour $ 134.97

* Non-Technical Laborer Services on OOD Equipment – Standard Rate Per Hour $ 89.98

* Technical Laborer Services on OOD Equipment – Emergency Rate – 8-Hour of Call Out Per Hour $ 158.80

* Technical Laborer Services on OOD Equipment – Standard Rate Per Hour $ 105.86

OPTIONAL EQUIPMENT TRANSPORTATION

MEASURE COST

Cost to Move Equipment from Current Warehouse into the Contractor’s Warehouse Each $ 7,017.00

This is a one-time charge to move all items from the current warehouse to the Contractor’s warehouse.

EQUIPMENT HOLDING

MEASURE COST

* Monthly Equipment Holding Charge Per Square Foot $ 0.56

* Indicates updated pricing, effective with all orders issued on or after 01/01/25.

ATTACHMENT ONE

EXHIBIT ONE

OOD VENDING AND FOOD SERVICE SITES

CLICK TO VIEW FACILITY SITE LIST

EXHIBIT TWO

OOD VENDING AND FOOD SERVICE EQUIPMENT INVENTORY

CLICK TO VIEW EQUIPMENT INVENTORY

EXHIBIT THREE

OOD DISTRICT STAFF ELIGIBLE TO AUTHORIZE SERVICE WORK ORDERS

CLICK TO VIEW AUTHORIZED DISTRICT STAFF

* Indicates updates to the Facility, Equipment Inventory and Authorized District Staff lists, effective 01/01/25.

https://dam.assets.ohio.gov/raw/upload/procure.ohio.gov/pdf/OT904120/OT904120_Facility_List.xlsx https://dam.assets.ohio.gov/raw/upload/procure.ohio.gov/pdf/OT904120/OT904120_Equipment_Inventory.xlsx https://dam.assets.ohio.gov/raw/upload/procure.ohio.gov/pdf/OT904120/OT904120_Equipment_Inventory.xlsx https://dam.assets.ohio.gov/raw/upload/procure.ohio.gov/pdf/OT904120/OT904120_Staff_Contact_Info.xlsx https://dam.assets.ohio.gov/raw/upload/procure.ohio.gov/pdf/OT904120/OT904120_Staff_Contact_Info.xlsx

CONTRACTOR INDEX

CONTRACTOR, TERMS: BID CONTRACT NO.: OT904120

0000076271 Shaffer Distributing Company 1100 West 3rd Avenue TERMS: Net 30 Days Columbus, OH 43212 DELIVERY: As Specified

* CONTRACTOR'S CONTACT: Scott Shaffer, President Telephone: (614) 429-2230 Toll Free: (614) 989-2800

E-mail address: Scott@shafferdistributing.com

PREFERRED METHOD OF RECEIVING PURCHASE ORDERS: Scott@shafferdistributing.com

* Indicates an update to the Contract Contact, effective 01/01/25.

mailto:Scott@shafferdistributing.com mailto:Scott@shafferdistributing.com

SUMMARY OF AMENDMENTS

Amendment Number

Effective Date Description

7 01/01/2025

This amendment is issued to notify that as a result of mutual agreement between the State of Ohio and the Contractor, this contract is renewed for an additional 24 months, effective 01/01/25 through 12/31/26. This amendment is also issued to notify of updated pricing; to update the Contract Contact; to update the Link to Approved Subcontractors; and to update the Links to Facility, Equipment Inventory, and Authorized District Staff, effective with all orders issued on or after 01/01/25.

6 04/02/2024

This amendment is issued to notify of updated pricing, effective with all orders issued on or after 04/02/24. This amendment is also issued to update the Table of Contents’ Clauses, the DAS analyst contact, and to include updated language regarding the Prohibition of the Expenditure of Public Funds for Offshore Services.

5 02/26/2020 This amendment is issued to replace Attachment Two – Approved Subcontractors with a Link to Approved Subcontractors and to repaginate.

4 02/24/2020 This amendment is issued to update Attachment Two – Approved Subcontractors.

3 02/21/2020 This amendment is issued to update Attachment Two – Approved Subcontractors.

2 02/20/2020 This amendment is issued to update Attachment Two – Approved Subcontractors.

1 02/14/2020 This amendment is issued to add Attachment Two - Approved Subcontractors. In addition, it is issued to update the DAS contact information and to add a summary of amendments page. All other prices, terms, and conditions remain unchanged.