OregonBuys-SolicitationNotice-Aug25 1.pdf
PDF 706 KB Posted
- Attached to
- Sole Source HotDocs Annual Renewal
- Solicitation number
- S-10000-00014771
- Issued by
- Marion County, Oregon
About this file
This document is a solicitation notice from the Oregon Department of Human Services (ODHS), specifically the Vocational Rehabilitation (VR) division's Work Incentives Network (WIN), announcing a sole source procurement for the annual renewal of HotDocs Advance software. The procurement is being conducted under ORS 279B.075 and OAR 125-247-0275, with a notice period from August 28, 2025, to September 4, 2025. HotDocs Advance is a cloud-based document assembly platform critical for WIN's mandate to provide individualized written analysis and guidance for Oregonians with disabilities regarding how employment affects federal and state benefits programs. The software enables the creation of complex, multi-page conditional documents with advanced scripting capabilities essential for generating Benefits Summary & Analysis (BSA) reports. The sole source contract is with HotDocs Corporation, doing business as Mitratech Holdings Inc., located in Bee Cave, Texas, which has been used by VR since 2008-2009.
The total estimated contract value for this annual renewal is $12,000.00. VR determined that HotDocs is the only suitable solution that meets their specific document automation requirements and has not found an alternative software within the same price range that matches HotDocs' depth of capabilities. The software has been trusted since the 1990s in legal, financial, government, and insurance sectors and was originally selected because it was the software used by the Social Security Administration's Work Incentives Planning and Assistance (WIPA) program. The agency is seeking to merge existing licensing arrangements in 2025 to increase visibility and ensure proper state procurement processes. No specific set-aside designations or restrictions on respondents are mentioned. This notice is issued for transparency purposes only, and affected persons may protest the approval of the sole source procurement.
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Other files
| File | Type | Posted |
|---|---|---|
| Brand Name Specification~1.pdf | ||
| Sole Source Determination~3.pdf |
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Text version
Notice
Date: August 27, 2025 Subject: City of Eugene - Upcoming Formal Solicitations
The purpose of this memo is to communicate upcoming planned formal solicitations for the City of Eugene.
Project Title First and Last Mile Safety Study Total Anticipated Project Cost $325,000 Anticipated Solicitation Timeline Sep 2025
Scope of solicitation
Seeking transportation planning & engineering team to identify safety barriers that affect transit stop access and recommend safety improvement projects
Project Title River Rd/Hwy 99 Corridor Study
Total Anticipated Project Cost $350,000 Anticipated Solicitation Timeline September/October 2025
Seeking transportation planning and engineering team to create a conceptual design for up to three transit corridors in Eugene to implement transit priority and safety improvements as envisioned in local plans.
Project Title River Rd and Santa Clara Bicycle and Pedestrian Bridge Total Anticipated Project Cost $4.25M Anticipated Solicitation Timeline October 2025
Seeking Civil and Structural Design Team for federally funded project for the design phase of the project
Project Title Alton Baker Park Master Plan Total Anticipated Project Cost $350,000 - $400,000
Seeking Landscape Architecture team for park master planning for City's largest Metropolitan Park along the Willamette River in the heart of Eugene. Planning effort will include the entire park, including both the developed west side and the undeveloped Whilamut Natural Area.
Project Title Goodpasture Island Rd Bridge Seismic Retrofit Total Anticipated Project Cost $2.1M
Seeking Civil and Structural Design Team for federally funded load strengthening project from conceptual level through final PS&E and construction engineering.
Project Title On-call Construction Inspection and Surveying Services Total Anticipated Project Cost TBD
Seeking on-call staffing services for project Construction Inspection and Site Surveying components of City Capital Project planning and construction efforts.
Project Title Clear Lake Road Wastewater Extension Total Anticipated Project Cost $8M Anticipated Solicitation Timeline Oct-Dec 2025
Seeking civil design team for locally funded wastewater extension and pump station project from conceptual level through final PS&E.
Project Title Franklin Boulevard: A Partnership to Rebuild and Revive a Corridor Total Anticipated Project Cost TBD Anticipated Solicitation Timeline Oct-Dec 2025
Seeking CMGC Partner to join the Franklin Boulevard transformation project team
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