Combined_Synopsis_Solicitation_17902__BB_v1_(TBA_Review)_BB_Final.docx

COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The Solicitation number is OPM2616Q0002 and is issued as a Request for Proposal (RFP). This solicitation document incorporates all mandatory commercial item provisions and clauses that are in effect through Federal Acquisition Circular (FAC) FAC 2005-84 effective October 5, 2015.

The North American Industrial Classification System (NAICS) code is 721110, and the small business size standard is $32.5 million.

The U.S. Office of Personnel Management (OPM) is soliciting proposals from offerors that are capable of provide a residential training facility which must include: overnight accommodations, training spaces with audio-visual services, and food and beverages services for up to 75 federal/contract personnel. Property must be located within 10 miles of Henderson, Nevada.

Note: Food and Beverage services cannot exceed the federal daily per diem rates.

The Office of Personnel Management intends to award one (1) Firm Fixed Price contract for this requirement to the offeror that represents the best value to the Government and can accommodate the requested dates as indicated in the Statement of Objectives.

Note: This is not a solicitation for third party or event planning services. Teaming/subcontracting agreements with hotels for hotel space will be considered non responsive.

Performance Work Statement - Training Facility, Lodging Accommodations, Audio-Visual Services and Catering Services

1.0 BACKGROUND:

The U.S. Office of Personnel Management’s (OPM) mission is to ensure the Federal Government has an effective civilian workforce. In support of its mission, OPM offers leadership development courses and services to Federal, state, local and international governments. OPM’s Center for Leadership Development (CLD) has three well established leadership development institutes, the Federal Executive Institute (FEI) in Charlottesville, Virginia, the Eastern Management Development Center (EMDC) located in Washington, DC and the Western Management Development Center (WMDC) located in Denver, Colorado. OPM also offers training around the globe.

OPM delivers over 500 open enroll ent programs and courses a year for an estimated 20,000 government employees and individualized programs for over 120 government agencies. OPM’s open enrollment programs are designed to build the leadership capacity of employees as they progress from entry level leadership positions to the Senior Executive Service. Agency programs range from one time leadership-focused professional development opportunities to long term relationships involving leadership development academies. Refer to the OPM website at www.leadership.opm.gov for complete information on OPM’s programs, services and leadership development centers.

OPM leadership services are a revolving fund operation that obtains operational revenue exclusively from the tuition and fees charged its customers. Open enrollment programs are taught at the college and executive education levels with many accredited for undergraduate and graduate level credit. Currently, the courses and services are designed and delivered by its full time faculty and staff supported with the support of nearly 400 adjunct faculty and service providers.

OPM’s Management Development Centers (MDC) provides cutting edge, research-based, interagency Leadership and Management training to government professionals. MDC courses showcase knowledge, skills, and insights from the perspective of government leadership and are linked specifically to OPM’s Leadership Competencies and Executive Core Qualifications (ECQs). They are developmental in nature and are designed specifically for individuals working at defined levels of responsibility. The OPM mission here is to prepare talented individuals for high level responsibilities in government and to ensure that the U.S. public is served by a highly skilled and knowledgeable government. Most OPM courses taught for high level managers and leaders are recognized by the American Council on Education as having the equivalent content and rigor as similar courses taught in U.S. Universities. Courses of this nature are recognized as being the equivalent of 2 graduate level credits.

Custom programs are requested from agencies throughout the year. Open enrollment programs are scheduled and announced in an annual catalog and on the OPM website. New courses may be added and existing courses may be dropped throughout the year in response to customer needs and demand for programs. A description of the services sought by OPM is explained in the following sections.

2.0 SCOPE:

In support of its mission, OPM needs to acquire a vendor to provide a residential training facility which must include: overnight accommodations, training spaces with audio-visual services, and food and beverages services for up to 75 federal/contract personnel. Property must be located within 10 miles of Henderson, Nevada.

3.0 APPLICABLE CONDITIONS:

The contractor’s facility must be within 10 miles of the Henderson, Nevada. This requirement allows for participants to maximize engagement in the course away from daily work life interruptions and network with other participants in an interagency environment. This requirement also limits noise disruptions of a large city and enhances the learning experience by affording participants a residential setting allowing time for evening team building activities and coursework. Furthermore, this setting builds upon the competency-based educational experience that is provided during the course delivery.

4.0 GOVERNMENT FURNISHED MATERIAL/INFORMATION:

· OPM will provide the contractor with a list of individuals for reservations one week in advance of the course

· Roster will contain full names of participants, OPM program coordinators and staff, and all program faculty.

· Roster names may change up until the date of the program

· General classroom supplies, such as pens, name tags, tent cards, notebooks and other student material specific to classroom learning

5.0 SUMMARY OF REQUIREMENTS:

The contractor shall be required to provide a residential training facility designed for a variety of learning approaches that support knowledge acquisition and action learning. The residential training facility must include: overnight accommodations, a dedicated training space that can accommodate movable furniture, at least six breakout rooms that hold 10 people each, and food and beverages services for up to 75 federal/contract personnel for a two-week executive-level professional development program on dates specified below:

December 6-18, 2015 There will be a maximum of 75 personnel (participants/faculty) associated with each program. Facility must be located within 10 miles of the Henderson, Nevada area. Facilities must be accessible to and usable by participants in accordance with the Americans with Disabilities Act.

Contractor shall provide the following:

5.1 Logistical Support & Amenities

· Property must provide complimentary, onsite parking for all participants, staff and speakers

· Must be prepared to provide loading docks or similar reception area for classroom material deliveries

· Must provide a storage area prior to (for items being shipped) and during programs to store materials. Access to storage must be provided on the evening prior to the program

· Ability to receive materials in advance of course is required.

· Facility must have a secure holding location for advance materials to be kept.

· Materials delivered to training room from storage before the scheduled start, as needed.

· Must provide a business center that offers copying, internet access, and basic desktop applications for attendees to use at their personal expense

· Must provide a business center that offers copying services for OPM faculty and staff to use; billed to the master account (OPM Program Director or Account Manager approval required)

· Must be able to provide use of an on-site fitness center for all participants and faculty or make provision for use of a nearby facility.

5.2 Accommodations

A. Lodging Accommodations – Check-in & Check-out:

· Property must be able to provide single-occupancy lodging, housing for up to 75 personnel under one roof (i.e., no overflow property to be used)

· Accommodations must be ADA compliant

· Many personnel will be checking in on the evening prior to the start of the program. OPM personnel may require check-in up to 3 days prior to the start of the program. (Program start date is 6 December 2015)

· All personnel will check out Friday, 18 December 2015 (after 1:00pm)

· Lodging will be required over the weekend (December 12-13, 2015)

B. Individual sleeping accommodations:

1. Spacious Guestrooms to include:

· A minimum of 400 square ft.

· Seating area with sofa or chair for lounging

2. All rooms need to be of equal quality

3. Separate Workspace to include:

· Desk

· Desk chair

· Data port

· Electrical outlet

4. Quality linen

· At least 250 thread count

· Linen in like new condition, not worn, free of stains, hair and debris.

5. Rooms are clean and well maintained:

· Carpet and flooring in good condition and not worn or damaged

· Walls free of damage and noticeable scuff marks, holes and paint chips

· All Furnishings and upholstery in sturdy condition and free of wear and defects.

· Bathroom faucet and fixtures in good working condition, free of damage.

6. Cable/satellite

7. Flat screen color TV

8. Free High-Speed Internet

9. Handicap Accessibility

10. Phone feature: voice mail

11. Alarm clock

12. Coffee maker/tea service

13. Individual climate control

14. Iron and ironing board

15. Hair Dryer in bathroom

16. In-room dining service

C. Hotel Requirements

1. Onsite complimentary parking for all program participants, OPM staff and contracted staff

2. All rooms must be located at the same facility.

3. All bedrooms must be accessed from an interior hallway and not from the outside.

4. Facility must comply with all Federal, state and local guidelines and regulations, and laws on accessibility, health and safety.

5. Currently hold (and document) a rating of three or higher out of five in one or more of the following quality rating standards:

a. Mobile Travel Guide

b. OAG Business Travel Planner

c. AAA

6. Respondents must be primary provider of all services. No submissions from third party providers will be considered.

6.0 Training Facilities

· One general session room (approximately 2500 square feet) to comfortably accommodate up to 75 personnel seated in up to 9 team “pods” or round tables with no more than ten (10) participants per group (no seat facing the back of the room) and in theater-style seating.

· Up to 9 flipchart easels may be required and must be arranged comfortably

· Cushioned chairs with adjustable settings, arms and wheels is desirable

· Well-ventilated classroom free from support posts or columns or other obstacles and provide unobstructed view of the projecting screen(s) is highly desirable

· Ability to post easel paper on walls is required

· Individual controls for lighting is required

· Individual controls for heating and air conditioning is desirable

· Required access to the classroom from7:00am to 9:00pm daily (a more specific schedule will be provided prior to the beginning of the program)

· General session room to have wireless internet connection each day

· Training classroom to stay constant for entire program (use of one room for duration of program)

7.0 Audio-Visual and Information Technology Requirements

· Audiovisual and information technology presentation support in the training/classroom space to include:

· Portable or fixed projector capable of connecting to external laptops is required

· Projector fixed to ceiling is desirable

· Screen for projecting presentations/videos or TV monitors connected to computer for projecting is desirable (multiple screens desirable in the general session room)

· Multiple microphones (up to 4) including lavaliere and handheld are required in the general session room

· An adjustable and connectable sound system in general session room, classroom and breakout rooms is desirable

· Availability of a computer to connect to the audio and visual projection system is desirable

· Slide advancer is desirable

· One (1) each flipchart easel with chart pads for each table group, plus one for instructor at the front of the room, with markers; up to eight (10) is desirable

· In-person AV/IT support must be available prior to morning, afternoon, and evening sessions to troubleshoot issues with AV/IT.

8.0 Breakout Room Space

· Up to Six (6) breakout rooms to accommodate up to 10 people at one time

· Rooms must be private with a door and floor to ceiling walls to block sound

· Cushioned chairs with adjustable settings, arms and wheels is desirable

· Room must have a table and up to 10 chairs

· Breakout rooms must be available for setup and evening activities, 7:00am-10:00pm daily

· One flipchart easel per room is required

· Ability to post easel paper on walls is required

· Individual controls for lighting is required

· Wireless internet access is required

· Breakout rooms must be on the same floor or in close proximity to the main general session room

· Breakout rooms must be compliant with ADA accessibility requirements

9.0 Class Room Space

· Up to four (4) Rooms to accommodate up to 25 people at one time

· Rooms must be private with a door and floor to ceiling walls to block sound

· Cushioned chairs with adjustable settings, arms and wheels is desirable

· Room must have a table or tables and up to 25 chairs

· Classrooms must be available for setup, 7:00am-5:00pm daily

· Up to 2 Microphones (handheld or lavaliere) are required for rooms that may need to accommodate more than 30 people.

· Two flipchart easels per room is required

· Ability to post easel paper on walls is required

· Individual controls for lighting is required

· Wireless internet access is required

· Classrooms must be on the same floor or in close proximity to the main general session room

· Classrooms must be compliant with ADA accessibility requirements

· (Classroom space may just be needed during week two of the program.)

10.0 Guest Relations

· Must provide a dedicated Conference Planning Manager to serve as OPM’s main point-of-contact before, during, and after the event

· Accommodate individual participants’ special dietary requirements directly with the participant; participants required to notify contractor in advance of the program

11.0 Meals and Break Services

· Must be able to provide three meals daily for all participants, staff, and contractors (breakfast, lunch, and dinner) in a general dining room accommodating all guests

· Must be able to provide refreshment break stations (during classroom hours) including a variety of beverages and snacks

· All meals will include vegetarian options and morning and afternoon break services will include healthy alternatives as well as access to water, coffee, tea, etc.

· Break services can be served in an adjacent location and not the classroom directly

· Daily Requirements are as follows:

· Breakfast (Buffet or table service) for up to 75 participants and faculty

· Lunch (Buffet or table service) for up to 75 participants and faculty

· Dinner (Buffet or table service) for up to 75 participants and faculty

· Break service for up to 75 participants and faculty

· AM - Beverage service plus light snacks

· PM - Beverage service plus light snacks

12.0 Billing

· Lodging and meals for up to 75 participants and faculty residing onsite for the duration of the program

· Meals for up to 75 participants and faculty will be billed to OPM on a Master Account and paid on actuals

· Lodging and meals outside the scope outlined above, and all incidentals and transportation will be paid by the individual participant or instructor

· Individual participants will contact hotel directly regarding any special accommodations

· OPM is Federal government tax-exempt

· Provide itemized master invoice that identifies lodging/meal costs by participant/faculty member

6.0 DELIVERABLES:

7.0 PERIOD OF PERFORMANCE

The resultant contracts shall be from the initiation of the contract through December 31, 2016.

8.0 PLACE OF PERFORMANCE

All work will be conducted at contractor’s facility.

9.0 TRAVEL

Not applicable.

10.0 AWARD TYPE

The government intends to issue a firm fixed price purchase order for meeting space and audio visual requirements. Expenses related to lodging and meals will be paid on “actual” usage, not projected.

10.0 QUALITY ASSURANCE SURVEILLANCE PLAN:

A. Background: The quality assurance surveillance plan (QASP) describes how OPM will monitor and evaluate contractor performance. This QASP describes in more detail how services will be evaluated and the consequences of performance below requirements. Contractor performance will be evaluated by OPM staff, customers, and participants attending the course or program. OPM performance scores are established each year in its performance plans. The success of OPM programs therefore is directly linked to the success of contractors providing or assisting OPM faculty and staff in the design and/or delivery of programs and services.

B. Purpose: The QASP describes the general level of performance that will be acceptable for each type of service listed in the solicitation. Specific performance objectives and conditions will vary according to the service delivery agreements negotiated with OPM customers.

C. Roles and Responsibilities of Contracting Officer and Contracting Officers Representative (COR) and OPM staff: The OPM Contracting Officer will award the contract for services to contractor(s) that best meet OPM requirements. The contract will include the specific services to be provided by the contractor, the location for delivery of service, the time and dates for the services, and the agreed to or set price to be paid.

The COR will provide on-site instruction to the contractor as needed and will monitor the delivery of courses or programs or observe the delivery of other services. Contractor flexibility in making adjustments in delivery of services is required and expected. Changes in the requirements of staff and customers may occur and may result in cancellation of an order and/or rescheduling of services. These changes will be communicated to the contractor by the COR or OPM staff managing the activity.

D. Acceptable Quality Levels and how performance will be measured:

END OF PWS

52.212-1 Instructions to Offerors—Commercial Items (OCT 2015)

Applies to this acquisition

Addendum to FAR 52.212-1

1. PREPARING THE TECHNICAL PORTION OF THE PROPOSALS

(a) The offeror shall include in its quotation a discussion of the offeror's proposed technical approach to respond to the requirements in the performance work statement (PWS). Present clear and convincing evidence that you understand the scope of work as described in the PWS, and that your technical approach to accomplishing this work is sound. Include:

· A narrative describing your understanding of this requirement.

· A description of your technical expertise for meeting the requirements of this solicitation. Your narrative should, at a minimum:

· Indicate the initial plan to gain an understanding of OPM’s operational needs;

· Provide realistic time and staff hour and skill level estimates; and

· Describe your strategy for dealing with potential significant technical, administrative, or managerial problems that could arise, particularly those issues that impact deliverable deadlines.

(b) The offeror should describe its capability of meeting the required services as described in the Performance Work Statement.

Corporate/Team Experience The offeror shall summarize its corporate experience (including results) with providing state-of-the-art residential training facility contracts similar to this solicitation that the offeror has successfully performed in the past three (3) years. The information presented shall be in sufficient detail to describe the previous experience and effectiveness of the offeror in similar or closely related work, and to demonstrate the offeror’s current ability to accomplish the tasking in this solicitation.

This summary should include:

· Firm Experience: statement of the offering firm’s level of involvement, degree of success, number of resources and overall performance on efforts number of resources and overall performance on efforts involving the provision of training facility, lodging, food/beverage service and audio visual equipment and support similar in nature to the requirements of this project.

· Management Experience: statement of the level of involvement, degree of success, number of resources and overall performance on efforts number of resources and overall performance on efforts involving the provision of training facility, lodging, food/beverage service and audio visual equipment and support similar in nature to the requirements of this project, including the resume (s) of the management resources that will be responsible for this project.

· Experience of Available Resources: statement of the level of involvement, degree of success, number of resources and overall performance on efforts number of resources and overall performance on efforts involving the provision of training facility, lodging, food/beverage service and audio visual equipment and support similar in nature to the requirements of this project, including the provision of resumes of resources that will be available for this project.

The offeror shall demonstrate relevant past performance on contracts currently being performed or performed within the past three years from October 2012, or affirmatively state that it possesses no relevant past performance. The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts and comparing them to the instant requirement. The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. The Government will also consider the quality of the Contractor’s relevant past performance.

(c) Also include the following information for three (3) contracts and/or subcontracts for requirements as similar as possible to the current requirement:

· Name of contract or project;

· Contract Number;

· Role (Prime or Subcontractor);

· Sponsoring Organization or Company;

· Contract type;

· Period of Performance;

· Total Contract Value;

· Contract Manager and telephone number;

· Program Manager and telephone number;

· Project description, scope of work performed, services or products delivered;

· Major success or accomplishments, and

· Major problems, lessons learned, and solution(s) applied if applicable.

(d) If the offeror is proposing subcontractors, the offeror must provide letters of commitment that shall include, at a minimum: (1) signatures of the principals and/or owners of the respective parties; and 2) statements on the division of tasks, relationship of the parties, and responsibilities of the parties. Offerors must submit a statement in this proposal section indicating an understanding that OPM will evaluate the data received from the team and if an award is made based upon this information, the offeror shall notify OPM of any post award substitutions/additions. The Contractor shall provide OPM with letters of commitment signed by the both parties within 7 days prior to the substitution/addition of the proposed change.

Rules concerning the makeup of teams: The Government will consider the prime offeror and their other businesses (i.e. subcontractors) as a single entity. The prime entity MUST demonstrate the capability that they are fully capable of providing the required services.

Rules concerning Joint Ventures: A Joint Venture is equivalent to a single entity and will be considered as one (1) company. Offerors proposing as a Joint Venture shall submit their agreements.

(e) The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A Table of Contents should be created. Files shall use the following Page Setup parameters:

Margins – Top, Bottom, Left, Right - 1” Gutter – 0” From Edge – Header, Footer - 0.5” Page Size, Width – 8.5” Page Size, Height – 11”

The following additional restrictions apply:

· Each paragraph shall be separated by at least one blank line.

· A standard, 11-point minimum font size applies.

· Tables and illustrations may use a reduced font size not less than 8-point and may be landscape.

Proposal page limits are as follows:

· Technical Proposal – 15 pages maximum

· Price Proposal – no page limit

(f) Proposals that exceed the page limits above will be considered non-responsive and will not be given any further consideration. Page numbers, headers and footers may be within the page margins ONLY, and are not bound by the font requirements. Company logos are prohibited with the exception of the Title Page. The page limits are applicable to graphs, tables, drawings and any other attachments submitted with the proposals and not specifically excluded by the solicitation. Any index, table of contents, glossary, company brochures, floor plans, menus, etc. will not be included in the maximum page limitation.

(g) Offeror(s) are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked.

2. ADDITIONAL INSTRUCTIONS FOR PREPARING THE TECHNICAL PORTION OF THE QUOTATION

(a) Proposals which merely offer to conduct the work in accordance with the requirements of the Government’s scope of work will be considered non-responsive and will not be given any further consideration. The offeror must submit an explanation of the proposed technical approach in conjunction with the tasks to be performed in achieving the project objectives.

(b) Evaluation of the technical portion of proposals will be conducted by a technical review committee in accordance with the evaluation criteria stated in FAR Clause 52.212-2, Evaluation - Commercial Items (Oct 2014) below.

3. INSTRUCTIONS FOR PREPARING THE BUSINESS PORTION OF THE PROPOSAL

PRICE INFORMATION

Offerors shall submit Firm-Fixed Price proposal responses for the delivery of comprehensive residential training facility services. Offerors shall submit a detailed breakdown of prices for each deliverable. In addition, a summary total amount shall be furnished for the entire project.

The business portion of the proposal must contain sufficient information to allow the Government to perform a basic analysis of the proposed price of the work.

Detailed breakdown for prices for each deliverable/Program Date

*Expenses related to lodging and meals will be paid on “actual” usage, not projected.

December 6 – 18, 2015

Total

INFORMATION OTHER THAN PRICING DATA

The vendor shall submit sufficiently detailed information to permit the Contracting Officer and authorized representatives to evaluate the offer.

Unless otherwise stated in this solicitation, the information may be submitted in the offeror’s own format.

PRICING

The offorer shall clarify for each line item if the unit price represents the vendor’s published prices, or lower.

SPECIAL BUSINESS PROPOSAL INSTRUCTIONS

The Government anticipates that the work will be performed at the Contractor’s facility.

52.212-2 Evaluation—Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, listed in descending order of importance, shall be used to evaluate offers:

Non-Price Factors

· Technical Capability - To be considered responsive and eligible for award, the offeror must meet ALL of the mandatory criteria listed in Performance Work Statement. Any proposal not meeting one or more of these criteria will be rejected and given no further consideration. OPM reserves the right to conduct an on-site inspection of offered facilities.

· Specified Dates - OPM anticipates making multiple awards against this solicitation based upon the offerors availability. Offerors can propose all or some of the specified dates dated based upon its availability. In the event multiple offerors propose the same available dates, OPM shall make a best value award decision in accordance with the solicitation to select the offeror that represents the best value through a fully conforming response.

· Relevant Past Performance - The extent to which offerors' relevant past performance (“scope”, “magnitude” and “complexity” ) demonstrates the likelihood of successful performance in delivering high quality services within scope of Performance Work Statement for the past three years that are directly relevant to this project. The Government will also consider the quality of the Contractor’s relevant past performance; and

Price Factor

· Price

Non price factors and past performance when combined are significantly more important than price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

1. Basis for Award

The Government is conducting this source selection in accordance with the competitive negotiation source selection procedures contained in FAR Part 15.

The Government anticipates awarding a single FFP contract to the responsible offeror whose proposal represents the best value to the Government, price and other factors considered. Best value as defined in FAR Part 2, is the expected outcome of an acquisition that in the Government's estimation, provides the greatest overall benefit in response to the requirement. The Government will conduct a tradeoff analysis using the evaluation factors listed in FAR 52.212-2 - Evaluation—Commercial Items.

In performing its trade off analysis, the Government will assess the offeror’s relative strengths, deficiencies, significant weaknesses, and risks.

When conducting the evaluation for Relevant Past Performance, the Government may use information provided by the offeror in their proposals, as well as information obtained from other sources. Each offeror is responsible for ensuring that the information provided is thorough, accurate, and complete.

The Government reserves the right to evaluate proposals and award contracts without discussions with the offerors. Evaluations may be based on the offeror’s initial proposal. Therefore, the offeror's proposal should contain the offeror’s most advantageous proposal from a technical and price standpoint.

2. Price

Price will be assessed for completeness and reasonableness. The Government may, at its discretion conduct a price realism Analysis for the limited purpose of assessing whether prices are 1) realistic for the work to be performed; 2) reflect a clear understanding of the requirements; and 3) are consistent with the various elements of the offeror’s technical proposal.

3. Relevant Past Performance

The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts and comparing them to this requirement. The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. The Government will also consider the quality of the Contractor’s relevant past performance.

Offerors with no past performance will result in an assignment of a neutral/unknown confidence rating, which will indicate neither a FAVORABLE nor UNFAVORABLE evaluation rating. In addition, if a Joint Ventures (JV) does not have any past performance as a JV or if the individual companies that comprise the JV do not have any past performance, then the JV will receive a neutral/unknown confidence rating. If the individual members do have past performance experience, then that performance will be evaluated on behalf of the Joint Venture. If the Joint Venture acts as the Prime, but has subcontractors, the subcontractor’s past performance (if there is any) will also be used in the evaluation.

4. Discussions

The Government will evaluate proposals and may award without discussions with offerors. Therefore, the offeror's initial proposal should contain the offeror's best terms from a price and technical standpoint. Offerors may be given the opportunity to clarify certain aspects of proposals (e.g., the relevance of an offeror’s past performance information and adverse past performance information to which the offeror has not previously had an opportunity to respond) or to resolve minor or clerical errors, but not rising to the level of discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

5. Exchanges

Exchanges with offerors after receipt of proposals do not constitute a rejection or counter offer by the government

6. Final Proposal Revision (FPR)

If discussions are held with offerors in the competitive range, they will be conducted by the Contracting Officer (CO) in accordance with FAR Part 15. When the CO closes the discussion process, the CO will issue a Call in writing, for FPR to all offerors remaining in the competitive range. Specific submission instructions for the FPR will be contained in the CO’s Call for FPR

52.212-3 Offeror Representations and Certifications—Commercial Items (Oct 2015)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

52.212-4 Contract Terms and Conditions—Commercial Items (May 2015). Incorporated by reference.

Addendum to FAR 52.212-4

OPM-Specific Clauses

1752.205-70 Announcement of Contract Award (July 2006)

OPM complies with FAR 5.3, Synopses of Contract Awards, in terms of synopsizing and publicly announcing contract awards. These actions take place at the time of, and not before, the contract is awarded. Contract award, in this case, means signature of the contractual document by the Contracting Officer and forwarding of the contractual document to the contract awardee. If the contract awardee wishes to make a separate public announcement, the awardee must obtain the approval of the Contracting Officer prior to releasing the announcement, and must plan to make announcement only after the contract has been awarded.

1752.209-74 Organizational Conflicts of Interest (July 2005)

(a) The Contractor warrants that, to the best of the Contractor’s knowledge and belief, there are no relevant facts or circumstances which could give rise to an organizational conflict of interest (OCI), as defined in FAR 9.5, Organizational and Consultants Conflicts of Interest, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential OCI is discovered after award, the Contractor shall make a full disclosure in writing to the Contracting Officer. This disclosure must include a description of actions, which the Contractor has taken or proposes to take, after consultation with the Contracting Officer, to avoid, mitigate, or neutralize the actual or potential conflict.

(c) The Contracting Officer may terminate this contract for convenience, in whole or in part, if it deems such termination necessary to avoid an OCI. If the Contractor was aware of a potential OCI prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contacting Office, the Government may terminate the contract for default, debar the Contractor from Government contracting, or pursue such other remedies as may be permitted by law or this contract.

(d) The Contractor must include this clause in all subcontracts and in lower tier subcontracts unless a waiver is requested from, and granted by, the Contracting Officer.

1752.209-75 Reducing Text Messaging While Driving (Oct 2009)

(a) In accordance with Section 4 of the Executive Order, “Federal Leadership on Reducing Text Messaging While Driving,” dated October 1, 2009, you are hereby encouraged to:

(1) Adopt and enforce policies that ban text messaging while driving company-owned or -rented vehicles or Government-owned, -leased or –rented vehicles, or while driving privately-owned vehicles when on official Government business or when performing any work for or on behalf of the Government; and

(2) Consider new company rules and programs, and reevaluating existing programs to prohibit text messaging while driving, and conducting education, awareness, and other outreach for company employees about the safety risks associated with texting while driving. These initiatives should encourage voluntary compliance with the company’s text messaging policy while off duty.

(b) For purposes of complying with the Executive Order:

(1) "Texting" or "Text Messaging" means reading from or entering data into any handheld or other electronic device, including for the purpose of SMS texting, e-mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication.

(2) "Driving" means operating a motor vehicle on an active roadway with the motor running, including while temporarily stationary because of traffic, a traffic light or stop sign, or otherwise. It does not include operating a motor vehicle with or without the motor running when one has pulled over to the side of, or off, an active roadway and has halted in a location where one can safely remain stationary.

1752.222-70 Notice of Requirement for Certification of Non-segregated Facilities (July 2005)

By signing this offer or contract, the contractor will be deemed to have signed and agreed to the provisions of Federal Acquisition Regulations (FAR) Clause 52.222-21, Certification of Nonsegregated Facilities, incorporated by reference in this solicitation/contract. The certification provides that the bidder or offeror does not maintain or provide for its employees, facilities which are segregated on a basis of race, color, religion, or national origin, whether such facilities are segregated by directive or on a de facto basis. The certification also provides that the bidder/offeror does not and will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. FAR Clause 52.222-21 must be included in all subcontracts as well.

1752.222-71 Special Requirements for Employing Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (July 2005)

(a) If this contract contains FAR Clause 52.222-35 (Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans), your company must comply with the requirements of this clause, including the listing of employment opportunities with the local office of the state employment service system.

(b) If this contract contains FAR clauses 52.222-37 (Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans) or 52.222-38 (Compliance with Veterans’ Employment Reporting Requirements), you are reminded that your company must comply with the special reporting requirements described in those clauses. Your company must submit information on several aspects of its employment and hiring of special disabled and Vietnam era veterans or other veterans who served on active duty during a war or in a campaign or expedition for which a campaign badge has been authorized. You must submit this information no later than September 30 of each year, in the “Federal Contractor Veterans’ Employment Report” or VETS-100 Report. The U.S. Department of Labor has established a web site for submitting this report. The address is: http://www.vets100.cudenver.edu.

1752.223-71 Environmentally Preferable Products and Services (July 2005)

(a) Executive Order 13423, Strengthening Federal Environmental, Energy, and Transportation Management, requires in agency acquisitions of goods and services (i) use of sustainable environmental practices, including acquisition of biobased, environmentally preferable, energy-efficient, water-efficient, and recycled-content products, and (ii) use of paper of at least 30 percent post-consumer fiber content.

(b) By signing this offer or contract, the contractor will be deemed to have signed and agreed that all goods and services provided under this contract will comply with the above requirements of Executive Order 13423.

1752.224-70 Protecting Personally Identifiable Information (Nov 2012)

(a) Applicability

This clause applies to contractor personnel and addresses specific OPM requirements in addition to those included in the Privacy Act of 1974 (5 U.S.C. 552a - the Act). The following should not be construed to alter or diminish civil and/or criminal liabilities provided under the Act.

(b) Definition of Personally Identifiable Information (PII)

Personally Identifiable Information (PII) is information that can be used to discern or trace a person's identity, such as name, social security number, biometric records, and that combined with other information, can be used to compromise the integrity of agency records relating to a person, by permitting access to unauthorized disclosure of these records. For example, a name alone would generally not constitute PII, but when linked to his or her social security number, date of birth, or mother's maiden name, would constitute PII. In other words, PII refers to any information, on any medium, that identifies a specific individual whether the information is on paper or electronic.

(c) Contract employees shall not remove PII from their individual assigned duty station without prior approval of their supervisor.

(d) All contract employees are personally responsible for the proper handling of PII, regardless of location. All contract employees must be:

Responsible for the proper control and handling of PII residing on their computer, on removable media, and on paper documents.

Responsible for ensuring portable data storage and communication devices are properly controlled and secured at all times and ensuring the use FIPS 140-2 compliant encryption to protect information stored on digital media during transport outside of OPM controlled areas.

Responsible for ensuring PII data at rest is encrypted in contractor and government Cloud computing environments.

Responsible for the proper marking, control and storage of printouts and other paper documents containing PII in their possession.

(e) OPM has a policy protecting, and when appropriate, restricting sending, copying or moving PII from the OPM network. Therefore, if the contract employees must send PII, it is the responsibility of the contractor to ensure the PII is not inadvertently disclosed to unauthorized individuals. PII must not be sent in the body of an email. Attachments containing PII must be encrypted.

(f) IT Security Incident and PII Breach Protection and Notification

All security incidents that involve OPM information or information systems must be reported to the OPM Situation Room. Contractors must also report incidents to the OPM Contracting Officer. This reporting must occur immediately upon discovery of the incident. Incidents and breaches must be reported, even if it is believed the breach is limited, small, or insignificant. OPM’s IT security experts will determine when a breach needs additional focus and attention. The OPM Situation Room is available 24 hours per day, 365 days per year. Report the breach to the OPM Situation Room and the Contracting Officer either by phone or by e-mail; however, be sure NOT to include PII in the e-mail.

OPM contractors must report a breach or potential security breach to the OPM Situation Room at: sitroom@opm.gov, (202) 418-0111, Fax (202) 606-0624.

When notifying the Situation Room, copy the Contracting Officer.

If you have questions regarding these procedures, contact the Contracting Officer.

1752.224-71 Freedom of Information Act Requests (Sep 2009)

(a) Offerors are reminded that information furnished under this solicitation may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore:

(1) All items that are confidential to business, or contain trade secrets, proprietary, or personnel information must be clearly marked in all documents submitted to the U.S. Office of Personnel Management (OPM or The Government). Marking of items will not necessarily preclude disclosure when the OPM determines disclosure is warranted by FOIA. However, if such items are not marked, all information contained within the submitted documents will be deemed to be releasable.

(2) No later than five (5) business days after award of a contract, blanket purchase agreement (BPA), or order, the Contractor must provide OPM a redacted copy of the contract/BPA/order in electronic format. This copy will be used to satisfy any requests for copies of the contract/BPA/order under the FOIA.