PROJECT MANUAL

OUACHITA PARISH FIRE DEPARTMENT

TRAINING FACILITY ADDITION

1000 New Natchitoches Road West Monroe, LA 71292 for the

OUACHITA PARISH POLICE JURY

Toni Bacon - District A Jimmy Tyson - District B

Larry Bratton - District C Michael Thompson - District D

President Shane Smiley - District E

Lonnie Hudson - District F

Jamie Hanks – Parish Administrator Laura Williams – Assist. Parish Administrator

Jennifer Johnson – Parish Attorney

Robert Moore – Parish Fire Chief

LAND 3 ARCHITECT INC.

MONROE, LOUISIANA

PROJECT ARCHITECT - BILL LAND AIA, NCARB

322-2694, ext. 2 or cell 318-348-9753

BILL@LAND3.com

LAND3.com

AUGUST 2026

ARCHITECT PROJECT #2232

PROJECT MANUAL - SPECIFICATIONS

Ouachita Parish Fire Department

Headquarters Addition

TABLE OF CONTENTS

DIVISION 00 - BIDDING REQUIREMENTS, CONTRACT FORMS & CONDITIONS OF THE CONTRACT

Cover

Table of Contents –

Section 00 00 01 Bid Advertisement

Section 00 00 02 - Instruction to Bidders

Section 00 00 04 - Bid Form

Unit Price Bid Form

Unit Price Instructions

Section 00 00 06 - Sales Tax Exemption

Section 00 00 07 - Sales Tax Exemption Form R-1020 (4/12

Section 00 00 11 - Bid Bond

Section 00 00 12 - Attestations

Section 00 00 13 - Non-Collusive and Non-Solicitation Affidavit

Section 00 00 23 - General Conditions of the Contract (AIA Document 201-2017 )

Section 00 00 24 - Supplementary Conditions

Section 00 00 25 - Owner Contract Agreement Cover Section 00 00 26 - Owner Contractor Agreement (AIA Document A101-2017)

DIVISION 01 – GENERAL REQUIREMENTS

Section 01 10 00 – Work Summary Requirements

Section 01 15 00 – Building Codes

Section 01 14 00 – International Energy Efficiency Code

Section 01 16 00 – Fire Marshal Report - Add Report

Section 01 21 00 – Allowances

Section 01 25 00 – Product Substitution (Approval Request for Equals)

Section 01 31 00 – Project Management and Coordination

Section 01 32 00 – Construction Progress Documentation

Section 01 33 00 – Submittal Procedures

Section 01 40 00 – Quality Control

Section 01 42 00 – Reference Standard and Definitions

Section 01 45 00 – Drawing & Specification Conventions

Section 01 50 00 – Temporary Facilities and Controls

Section 01 60 00 – Product Requirements

Section 01 73 00 – Execution (includes User Agency provided materials)

Section 01 73 29 – Cutting, Patching and Sleeving

Section 01 77 00 – Closeout Procedures

Section 01 78 23 – Operation and Maintenance Data

Section 01 78 39 – Project Record Documents

Section 01 79 00 – Demonstration and Training

DIVISION 02 – EXISTING CONDITIONS

Section 02 30 00 – Geotechnical Investigation Report (Soil Report)

Section 02 41 13 – Site Demolition

DIVISION 03 – CONCRETE

Section 03 20 00 – Concrete Reinforcement (SE Huey)

Section 03 30 00 – Cast-in-Place Concrete (SE Huey)

DIVISION 05 – STRUCTURAL STEEL

Section 05 50 00 – Metal Fabrications

DIVISION 06 – WOOD, PLASTIC & COMPOSITES

Section 06 10 00 – Rough Carpentry

Section 06 40 23 – Interior Architectural Woodwork

Section 06 61 19 – Quartz Surface Fabrication

DIVISION 07 – THERMAL and MOISTURE PROTECTION

Section 07 10 11 – Vapor Barrier & Wall Flashing

Section 07 21 00 – Thermal Insulation

Section 07 21 30 – Pre Engineered Building Insulation (Simple Saver)

Section 07 62 00 – Sheet Metal Flashing and Trim

Section 07 84 00 – Fire-stopping

Section 07 92 00 – Joint Sealants

DIVISION 08 – OPENINGS

Section 08 11 13 – Hollow Metal Doors and Frames

Section 08 14 16 – Flush Wood Doors

Section 08 41 13 - Aluminum Storefront System

Section 08 53 13 - Vinyl Windows

Section 08 71 00 – Door Hardware

Section 08 80 00 – Glazing

DIVISION 09 – FINISHES

Section 09 21 16 – Gypsum Board Assemblies

Section 09 30 13 – Tiling

Section 09 51 13 – Acoustic Panel Ceilings

Section 09 65 13 – Resilient Wall Base and Accessories

Section 09 65 16 – Wall Carpet

Section 09 65 19 – Resilient Tile Flooring

Section 09 90 00 - Painting

DIVISION 10 – SPECIALTIES

Section 10 10 00 – Specialties

Section 10 11 00 – Visual Display Boards

Section 10 14 23 – Interior Signage

Section 10 14 29 – Dimensional Letters and Plaque

Section 10 21 13 – Toilet Compartments(Stainless Steel)

Section 10 28 00 – Toilet Accessories

Section 10 44 00 – Fire Extinguishers and Cabinets

Section 10 73 26 – Aluminum Canopies

DIVISION 11 – EQUIPMENT

Section 11 45 20 – Appliances & Equipment

DIVISION 12 – FURNISHINGS

Section 12 21 13 – Horizontal Louver Blinds (Faux Wood)

DIVISION 13 – SPECIAL CONSTRUCTION

Section 13 34 19 – Metal Building Systems

DIVISION 22 – PLUMBING ( EMA)

22 00 00 Basic Plumbing Requirements 22 00 90 Plumbing Submittal Requirements 22 05 54 Plumbing Identification 22 07 20 Plumbing Insulation 22 08 00 Commissioning of Plumbing 22 13 17 Waste Drain and Vent Piping & Appurtenances 22 33 34 Access Doors 22 40 01 Plumbing Fixtures and Fixture Carriers

DIVISION 23 – HVAC (EMA Engineers) 23 05 00 Basic Mechanical Requirements 23 09 00 HVAC Submittal Procedures 23 05 29 Hangers and Supports for HVAC Piping and Equipment 23 05 32 Roof Curbs 23 05 33 Roof Curb Adapters 23 05 53 Identification for HVAC Piping and Equipment 23 05 93 Testing, Adjusting and Balancing for HVAC 23 07 13 Duct and Grille Insulation 23 07 21 Refrigerant Piping Insulation 23 09 13 Programmable Control Devices for HVAC )Thermostats 23 23 00 Refrigerant Piping 23 31 00 Metal Ductwork 23 33 33 Access Doors 23 34 16 HVAC Fans 23 37 13 Diffusers, Registers and Grilles 23 43 23 Bipolar Ionization Air Purification System 23 81 27 Small Capacity Split System Units 23 81 30 Variable Refrigerant Flow HVAC Systems

DIVISION 26 – ELECTRICAL (EMA Engineers) 26 00 00 Electrical 26 05 05 Selective Demolition for Electrical

26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 29 Hangers and Supports for Electrical Systems 26 05 33 Raceway and Boxes for Electrical Systems 26 05 53 Identification for Electrical Systems 26 09 23 Lighting Control Devices 26 20 00 Low-Voltage Electrical Transmission 26 27 26 Wiring Devices 26 50 00 Lighting

DIVISION 27 – COMMUNICATIONS (EMA Engineers) 27 05 33 Conduits and Backboxes for Communication Systems

DIVISION 31 – EARTHWORK

Section 31 00 00 – Earthwork under Building (SE Huey)

Section 31 31 16 – Termite Treatment

DIVISION 32 – EXTERIOR IMPROVEMENTS

Section 32 92 00 – Lawns and Grasses

NOTICE TO BIDDERS

SEALED BIDS will be received by the Ouachita Parish Police Jury in the Police Jury Meeting Room at 100 Bry Street, Monroe, Louisiana 71201, on or before two (2:00) PM, Thursday, October 8, 2026 and that the same will be opened, read aloud and tabulated in the office of the Ouachita Parish Police Jury at two (2:00) o’clock PM, Thursday October 8, 2026 and submitted to the Ouachita Parish Police Jury at a scheduled meeting for the purpose of furnishing the following:

Ouachita Parish Fire Department Training Facility Addition

Complete Bidding Documents for this project are being distributed in electronic form on behalf of the Owner by Centerline BidConnect. They may be obtained without charge and without deposit from the Public Plan Room at www.centerlinebidconnect.com. Printed copies are not available from the Owner or Designer but arrangements can be made to obtain them through most reprographic firms. Plan holders are responsible for their own reproduction costs. Questions about this procedure shall be directed to: Centerline - Phone: 504-291- 5738, Email: bidconnect@centerline.co.

LAND 3 ARCHITECT INC PH: 318-348-9753

1900 Stubbs Avenue, Suite A Bill@Land3.com Monroe, Louisiana 71201-5752

Electronic bids can be submitted at to www.bidnetdirect.com//ouachitaparishpolicejury prior to bid closing time.

Contractors/Vendors do not pay to register, receive notifications, or submit solicitation responses. Please contact me if you have any questions.

There will be a MANDATORY Pre-Bid Conference at 10:00 AM on Friday September 25, 2026 at 10:00 AM Ouachita Parish Fire Dept. Fire Training Facility, 1000 New Natchitoches Road, West Monroe, LA 71292. Bids will be accepted only from the Contractors that attend this meeting.

All bids must be accompanied by bid security equal to five percent (5%) of the base bid and all alternates, and must be in the form of a certified check, cashier's check or bid bond written by a company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this State and who is residing in this State. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable.

The Successful Bidder will be required to furnish a performance and payment bond written by a company licensed to do business in Louisiana, and shall be countersigned by a person who is contracted with the surety company or bond issuer as agent of the company or issuer, and who is licensed as an insurance agent in this State and who is residing in this State, in an amount equal to 100% of the contract amount.

Bids shall be accepted from Contractors who are licensed under LA. R.S. 37:2150-2192 for the classification of Building Construction. Bidder is required to comply with provisions and requirements of LA R.S.

38:2212(B)(5). No bid may be withdrawn for a period of forty-five (45) days after receipt of bids, except under the provisions of LA. R.S. 38:2214.

The Owner reserves the right to reject any and all bids for just cause. In accordance with La. R.S.

38:2212(B)(1), the provisions and requirements of this Section; and those stated in the bidding documents shall not be waived by any entity.

OUACHITA PARISH POLICE JURY

Publication Dates:

September 10, 2026 September 17, 2026 September 24, 2026

B - 1

INSTRUCTION TO BIDDERS

ARTICLE 1

DEFINITIONS

1.01 The Bidding Documents include the following:

Notice to Bidders or Advertisement for Bids

Instructions to Bidders

Bid Form

Project Conditions

General Conditions of the Contract for Construction, AIA Document 201, 2017

Supplementary Conditions

Contract between Owner and Contractor, AIA Document A101, 2017

Project Manual Specifications, Divisions 1-43 and dated on the cover of this manual.

Drawings: As listed on the Title Plan Sheet.

Addenda issued during the bid period and acknowledged in the Bid Form.

1.02 Bidder's Checklist: (Include these items with your Bid)

1. Bid Form & Unit Cost Bid Form (if Unit Cost apply)

2. Bid Bond or Certified Check

3. Evidence of authorized Signature on Bid Form may be as follows:

a. Copy of Secretary of State Website page indicating Officer’s name who signed the

Bid Form.

b. Screenshot of the Secretary of State Website indicating Officer’s name who signed the Bid Form.

c. Written Affidavit or authorization of signer on Bid Form from the legal entity.

Written evidence of the authority of the person signing the bid for public works shall be submitted at the time of bidding. The authority of the signature of the person submitting the bid shall be deemed sufficient and acceptable if any of the following conditions are met:

(a) The signature on the bid is that of any corporate officer listed on the most current annual report on file with the secretary of state, or the signature on the bid is that of any member of a partnership, limited liability company, limited liability partnership, or other legal entity listed in the most current business records on file with the secretary of state.

(b) The signature on the bid is that of an authorized representative as documented by the legal entity certifying the authority of the person.

(c) The legal entity has filed in the appropriate records of the secretary of state of this state, an affidavit, resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public contracts. Such document on file with the secretary of state shall remain in effect and shall be binding upon the principal until specifically rescinded and canceled from the records of the office.

1.03 NOTE: Within 10-days of Bid date, the apparent low bidder shall provide the Owner the “Non-Collusion and “Non-Solicitation Affidavit”, and the “Attestations” forms. Include any other forms required by the Owner. DO NOT SUBMIT THESE DOCUMENTS AT THE TIME

OF BIDDING.

B - 2

1.04 Tax Status - This project qualifies for Sales Tax Exemption. The Owner shall make the successful low bidder an agent of the Owner and exempt from paying state and local sales tax. See attached forms.

1.05 All definitions set forth in the General conditions of the Contract for Construction, AIA Document, A201, or in other Contract Documents are applicable to the Bidding Documents.

1.06 Addenda are written or graphic instruments issued by the Architect prior to the opening of bids which modify or interpret the bidding documents by additions, deletions, clarifications, corrections and prior approvals.

1.07 A Bid is a complete and properly signed proposal to do the Work or designated portion thereof for the sums stipulated therein supported by data called for by the Bidding Documents.

1.08 Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described as the Base, to which Work may be added for sums stated in Alternate Bids.

1.09 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added (as noted on Bid Form and Alternate Section 01 23 00 to the amount of the Base Bid if the corresponding change in project scope or materials or methods of construction described in the Bidding Documents is accepted.

1.10 A Bidder is one who submits a Bid for a prime contract with the Owner for the Work described in the proposed Contract Documents.

1.11 Sub-bidder is one who submits a bid to a Bidder for materials and/or labor for a portion of the Work.

1.12 Where the word “Architect” is used in any of the Documents, it shall refer to the Prime Designer of the project, and Architect, Engineer or Landscape Architect.

1.13 MANDATORY PRE-BID REPRESENTATIVE: When a Mandatory Pre Bid Meeting is required by the Bid Notice, The representatives of the General Contractor who attend the Mandatory Pre-Bid Meeting shall be employed or associated with the General Contractor at the time of meeting. Each person attending the meeting can only represent one General Contractor. The purpose of the meeting is for serious bidders to tour the building site with the architect and become familiar with the conditions as well as bidding procedures and to ask questions about the project. The representative of the General Contractor must be present for the entire meeting.

1.14 MANDATORY PRE BID REQUIREMENT: When a Mandatory Pre Bid Meeting or Conference is required by the Bid Notice, it may be waived prior to Bid Date if the Owner elects to do in accordance with the Bid Law. Primary reason is lack of attendance.

1.15 Building Permit. The Bidder will need to contact the Parish and or Town for the cost of the Building Permit to include in their Bid. Bid to include the cost of IBC Inspections.

ARTICLE 2

BIDDER’S REPRESENTATION

2.01 Each Bidder by making his bid represents that:

2.1.1 He has read and understands the Bidding Documents and his Bid is made in accordance therewith.

2.1.2 He and his sub-contractors have visited the site and have familiarized himself with the existing conditions under which the Work is to be performed. He & his sub-contractors/suppliers have read and understand all Sections under Division 1

B - 3

General Requirements. He has toured the complete project site, interior and exterior and is familiar with its conditions.

2.1.3 His Bid is based upon the materials, systems and equipment described in the Bidding Documents as advertised and as modified by Addenda. Contractor shall not rely on any verbal instructions during bidding unless issued in written Addendum.

2.02 The Bidder must be fully qualified under any state or local licensing law for Contractors in effect at the time and at the location of the Work before submitting his bid. In the state of Louisiana, Revised Statutes 37:2150, et seq. will be considered if applicable. The Contractor shall be responsible for determining that all of his Sub-bidders or prospective Subcontractors are duly licensed in accordance with law.

ARTICLE 3

BIDDING DOCUMENTS

3.01 Copies

3.1.1 Complete Bidding Documents for this project are available in electronic form from the Legal Source as selected by the Architect. Bidders must get their Bid Documents from www.centerlinebidconnect.com. Plans may be obtained without charge and without deposit from www.centerlinebidconnect.com. Printed copies are not available from the Architect but arrangements can be made to obtain them through most reprographic firms. Plan holders are responsible for all costs associated with obtaining and reproducing the Bidding Documents. All General questions about this procedure shall be directed to the office of the Architect.

3.1.2 Complete sets of Bidding Documents shall be used in preparing bids; neither the Owner nor the Architect assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

3.1.3 The Owner or Architect in making the Bidding Documents available on the above terms, do so only for the purpose of obtaining bids on the Work and do not confer a license or grant for any other use.

3.02 Interpretation or Correction of Bidding Documents

3.2.1 Bidders shall promptly notify the Architect of any ambiguity, inconsistency or error which they may discover upon examination of the Bidding Documents or of the site and local conditions.

3.2.2 Bidders requiring clarification or interpretation of the Bidding Documents shall make a written request to the Architect, reaching him at least seven (7) days prior to the date for receipt of bids.

3.2.3 Any interpretation, correction or change of the Bidding Documents shall be made by Addendum. Interpretations, corrections or changes of the Bidding Documents made in any other manner will not be binding, and bidders shall not rely upon such interpretations, corrections and changes.

3.03 Substitutions Prior to Bids

3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance and quality to be met by any proposed substitution.

3.3.2 When in specifications or contract documents a particular brand, make of material, B - 4 device or equipment is shown or specified, such brand, make of material, device, or equipment shall be regarded merely as a standard.

3.3.3 The name of a certain brand, make, manufacturer, or definite specifications is to denote the quality standard of the article desired, but does not restrict bidders to the specific brand, make, manufacturer or specification named. It is to set forth and convey to prospective bidders the general style, type character, and quality of article desired.

3.3.4 If a potential supplier wishes to submit for equal product approval prior to bids, he shall do so no later than 7 working days prior to the bid opening. This is the only way the contractor or supplier will have assurance that a different product is approved prior to bidding. Read & comply with Product Substitution Section 01 25 00.

3.3.5 If the Architect/Architect approves any proposed substitution prior to Bids, such approval shall be set forth in an Addendum at least 3 working days prior to the Bid opening.

3.04 Addenda

3.4.1 Addenda will be posted and made available over the internet from www.centerlinebidconnect.com to all who are registered plan holders at www.centerlinebidconnect.com. An entity may become a registered plan holder at the www.centerlinebidconnect.comwebsite free of charge.

3.4.2 Copies of Addenda shall not be made available by any other means than by www.centerlinebidconnect.com. in accordance with the La Public Bid Law.

3.4.3 Addenda shall not be issued within a period of seventy-two (72) hours prior to the advertised time for the opening of bids, excluding Saturdays, Sundays, and any other legal holidays; however, if the necessity arises to issue and addendum modifying plans and specifications within the seventy-two (72) hour period prior to the advertised time for the opening of bids, then the opening of bids shall be extended at least 7, but not more than 21 working days, without the requirement of re-advertising.

3.4.4 Each Bidder shall ascertain from the Architect prior to submitting his bid that he has received all Addenda issued, and he shall acknowledge their receipt on the Bid Form.

ARTICLE 4

BIDDING PROCEDURE

4.01 Form and Style of Bids

4.1.1 Bids shall be submitted on the forms provided by the Architect.

4.1.2. All blanks on the bid form shall be filled in by typewriter or manually in ink.

4.1.3 Where so indicated by the makeup of the bid form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the written words shall govern.

4.1.4 Any interlineations, alteration or erasure must be initialed by the signer of the Bid or his authorized representative.

4.1.5 Bidders are cautioned to complete all alternates should such be required in the Bid Form. Failure to submit alternate prices shall render the Proposal incomplete and

B - 5 shall reject entire bid.

4.1.6 Bidder shall make no additional stipulation on the bid form nor qualify his bid in any other manner.

4.1.7 The Bid shall include the legal name of Bidder and statement whether Bidder is a sole proprietor, a partnership, a corporation, or any other legal entity, and the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A bid submitted by an agency shall have a current Power of Attorney attached certifying agent’s authority to Bind Bidder.

4.1.8 On any bid in excess of fifty thousand dollars ($50,000), the Contractor shall certify that he is licensed under R.S. 37:2150-2163 and show his license number on the bid above his signature of his duly authorized representative.

4.02 Bid Security

4.2.1 No bid shall be considered or accepted unless the bid is accompanied by bid security in the amount of not less than five percent (5%) of the Base Bid and all additive alternates. The bid security shall be in the form of a certified check or cashier’s check drawn on a bank insured by the Federal Deposit Insurance Corporation, or a bid bond written on the standard form used by a surety company licensed to do business in Louisiana, countersigned by a person who is under contract with the surety company or bond issuer as a licensed agent in this state and who is residing in this state and accompanied by appropriate power of attorney and in favor of the Owner.

Bid security furnished by the Contractor shall guarantee that the Contractor will, if awarded the Work according to the terms of his proposal, enter into the Contract and furnish Performance and Payment Bonds as required by these Contract Documents, within fifteen (15) days after written notice that the instrument is ready for his signature.

Should the Bidder refuse to enter into such Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as penalty.

4.2.2 The Owner will have the right to retain the bid security of Bidders until either (a) the Contract has been executed and bonds have been furnished, or (b) the specified time has elapsed so that Bids may be withdrawn, or (c) all Bids have been rejected.

4.03 Submission of Bids

Bids shall be submitted to and opened in accordance with the Advertisement for Bids or Notice to Bidders.

4.3.1 Bids shall be sealed in an opaque envelope and will be received until the time specified and at the place specified in the Advertisement for Bids. It shall be the specific responsibility of the Bidder to deliver his sealed bid to the address listed on the Advertisement for Bids or Notice to Bidders. Late delivery of a bid for any reason, including late delivery by United States Mail, or express delivery shall disqualify the bid. The bid envelope shall be identified on the outside with the name of the project, and the name, address, and license number of the Bidder.

If the Bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation “Bid Enclosed” on the face thereof. Such bids shall be sent by Registered or Certified Mail, Return Receipt Requested, addressed to the address listed on the Advertisement for Bids or Notice to Bidders.

4.3.2 Bids shall be deposited at the designated location prior to the time on the date for receipt of bids indicated in the Advertisement for Bids, or any extension thereof made by Addendum. Bids received after the time and date for receipt of bids will

B - 6 be returned unopened.

4.3.3 Bidder shall assume full responsibility for timely delivery at located designated for receipt of Bids.

4.3.4 Oral, telephonic or telegraphic Bids or modifications to bids are invalid and will not receive consideration. Owner will not consider notations written on outside of Bid Envelope which have the effect of amending the Bid.

4.04 Modification or Withdrawal of Bid

4.4.1 A bid may not be modified, withdrawn or canceled by the Bidder during the time stipulated in the Advertisement for Bids, for the period following the time and bid date designated for the receipt of bids, and Bidder so agrees in submitting his Bid, except in accordance with Act III of 1983 which states, in part, “Bids containing patently obvious mechanical, clerical or mathematical error may be withdrawn by the Contractor if clear and convincing sworn, written evidence of such errors is furnished to the public entity within forty-eight (48) hours of the bid opening excluding Saturdays, Sundays and legal holidays.”

4.4.2 Prior to the time and date designated for receipt of Bids, Bids submitted early may modified or withdrawn only by notice to the party receiving Bids at the place and prior to the time designated for receipt of Bids.

4.4.3 Withdrawn Bids may be resubmitted up to the time designated for the receipt of Bids provided that they are then fully in conformance with these Instruction to Bidders.

4.4.4 Bid Security shall be in an amount sufficient for the Bid as modified or resubmitted.

ARTICLE 5

CONSIDERATION OF BIDS

5.01 Opening of Bids

5.1.1 The properly identified Bids received on time will be opened publicly and will be read aloud, and a tabulation abstract of the amounts of the Base Bids and Alternates, if any, will be made available to Bidders.

5.02 Rejection of Bids

5.2.1 The Owner shall have the right to reject any or all Bids and in particular to reject a Bid not accompanied by any required bid security or data required by the Bidding Documents or a Bid in any way incomplete or irregular.

5.03 Acceptance of Bid

5.3.1 The Owner reserves the right to reject any and all bids.

5.3.2 It is the intent of the Owner, if he accepts any Alternates, to accept them in the order in which they are listed in the bid form. Determination of the low Bidder shall be on the basis of the sum of the Base Bid and the Alternates accepted. However, the Owner shall reserve the right to accept alternates in any order which does not affect determination of the low Bidder.

5.3.3 It is the intent of the Owner to award a contract to the lowest responsible Bidder in accordance with the requirements of the Bidding Documents, and if the bid does not exceed the funds available.

5.3.4 The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work. The Contractor and Sub-Contractors shall complete a Standardized AIA A-305 Contractor Qualification Statement if

B - 7 requested.

ARTICLE 6

POST-BID INFORMATION

6.01 Submissions

6.1.1 At the pre-construction conference, the Contractor shall submit the following information to the Architect.

6.1.1.1 A designation of the Work to be performed by the Contractor with his own forces.

6.1.1.2 A breakdown of the contract cost into the 43 Divisions of the C.S.I. No payments will be made to the Contractor until this is received. The proprietary names and the suppliers of principal items or systems of material and equipment proposed for the Work.

6.1.1.3 A list of names of all Subcontractors or other persons or organizations (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work. This list shall be required no later than three (10) business days after receipt of bids, if requested by Architect.

6.1.2 The Contractor will be required to establish to the satisfaction of the Architect and the Owner the reliability and responsibility of the proposed Sub-Contractors to furnish and perform the Work described in the Sections of the Specifications pertaining to such proposed Sub-Contractor’s respective trades.

6.1.3 The Architect shall notify the Contractor if either the Owner or the Architect, after due investigation, has reasonable and the substantial objection to any person or organization on the Contractor’s list of proposed Subcontractors. If there are objections, the Contractor shall submit the name of alternative Subcontractor(s) for their approval.

6.1.4 Sub-Contractors and other persons and organizations proposed by the Bidder and accepted by the Owner and the Architect must be used on the Work for which they were proposed and accepted and shall not be changed except with the written approval of the Owner and the Architect.

6.1.5 The Owner or Architect may request the Contractor’s Qualification Statement for consideration.

ARTICLE 7

PERFORMANCE AND PAYMENT BOND

7.01 Bond Required

7.1.1 The Contractor shall furnish and pay for a performance and payment bond written by a company licensed to do business in Louisiana in an amount equal to 100% of the Contract amount. Surety must be listed currently on the U.S. Department of Treasury Financial Management Service List (Treasury List) as approved for an amount equal to or greater than the contract amount, or must be an insurance company domiciled in Louisiana or owned by Louisiana residents. If surety is qualified other than by listing on the Treasury list, the contract amount may not exceed fifteen percent of policyholders’ surplus as shown by surety’s most recent financial statements filed with the Louisiana Department of Insurance and may not exceed the amount of $500,000. However, a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A. M. Best’s Key Rating Guide shall not be subject to the $500,000 limitation, provided that the contract amount does not exceed ten percent policyholders’ surplus as shown in

B - 8 the latest A. M. Best’s surplus as shown in the latest A. M. Best’s Key Rating Guide nor fifteen percent of policyholders’ surplus as shown by surety’s most recent financial statements filed with the Louisiana Department of Insurance. The Bond shall be signed by the surety’s agent or attorney-in-fact and countersigned by a person who is under contract with surety as a licensed agent in this State, and who is residing in this State.

7.02 Time of Delivery and Form of Bond

7.2.1 The Bidder shall deliver the required bond to the Owner simultaneous with the execution of the Contract.

7.2.2 The Bidder shall require the Attorney-in-Fact who executes the required bond on behalf of the surety to affix thereto a certified and current copy of his Power of Attorney.

ARTICLE 8

FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR

8.01 Form to be used

8.1.1 Form of the contract to be used shall be Standard Form of Agreement Between Owner and Contractor, AIA Document A101-2007. It shall be modified to include excerpts and requirements from the Project Manual and Addenda.

8.02 Award

8.2.1 Before award of the contract, the successful bidder shall furnish to the Owner a certified copy of the minutes of the corporation or partnership meeting which authorized the party executing the bid to sign on behalf of the Contractor.

8.2.2 Contractor to provide Bonds, Insurance, signed Agreement and be ready to have Pre-Construction Meeting no later than 14 Days after Notice of Award. Architect may issue Notice to Proceed before Pre-Construction Meeting if Contractor procrastinates start-up beyond 14 days after Notice of Award.

ARTICLE 9

COMPLETION TIME AND LIQUIDATED DAMAGES

9.01 The completion of the Contract must be within the time stated in Supplementary Conditions, Article 8 subject to such extensions as may be granted under Paragraph 8.3, “Delays and Extensions of Time in the General Conditions and the Supplementary Conditions, or the Contractor shall be subject to pay to the Owner Liquidated Damages.

ARTICLE 10

PRE-BID CONFERENCE

10.01 A pre-bid conference shall be held at the project site at least seven (7) days before the date for receipt for bids. The Architect shall coordinate the setting of the date, time and place for the pre-bid conference with the Owner and shall invite in writing all who have received sets of the Bidding Documents to attend. The purpose of the pre-bid conference is to familiarize Bidders with the requirements of the Project and the intent of the Contract Documents, and to receive comments and information from interested Bidders.

10.02 Any revisions of the Bidding Documents made as a result of the pre-bid conference shall not be valid unless included in an Addendum.

ARTICLE 11

INDEMNIFICATION

11.01 The Contractor will indemnify and hold harmless the Owner and the Architect and their agents and employees from and against all claims, damages, losses, and expenses

B - 9 including attorney's fees arising out of or resulting from the performance of the work, provided that any such claims, damage, loss or expense is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting there from; and is caused in whole or part by any negligent or willful act or omission of the Contractor, and Subcontractor, anyone directly or indirectly employed by anyone for whose acts any of them may be liable.

It is specifically declared and recognized by the parties that the Owner is the statutory employer for all purposes; and it is further specifically recognized by the parties that all work being performed under the contract herein, or any ancillary contracts entered into by the Contractor in furtherance of this project is part of the Owner’s business, occupation or trade.

END

BF

LOUISIANA UNIFORM PUBLIC WORK BID FORM

TO: OUACHITA PARISH POLICE JURY BID FOR: OUACHITA PARISH FIRE DEPARTMENT TRAINING FACILITY ADDITION

100 BRY STREET 1000 NEW NATCHITOCHES ROAD

MONROE, LOUISIANA 71201 WEST MONROE, LA 71292

The undersigned bidder hereby declares and represents that she/he: a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by: Land 3 Architect Inc. and dated: June 2026.

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the Designer has assigned to each of the addenda that the Bidder is acknowledging) __________________________________________ .

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated “Base Bid” * but not alternates) the sum of:

Dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

Alternate No. 1 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

NA Dollars ($ )

Alternate No. 2 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

NA Dollars ($ )

Alternate No. 3 (Owner to provide description of alternate and state whether add or deduct) for the lump sum of:

NA Dollars ($ )

NAME OF BIDDER:

ADDRESS OF BIDDER:

LOUISIANA CONTRACTOR’S LICENSE NUMBER:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER **:

DATE: _______________________

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA

UNIFORM PUBLIC WORK BID FORM IF THE BID AMOUNT EXCEEDS $250,000:

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

** A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(B)(5).

BID SECURITY in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A) attached to and made a part of this bid.

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UP - 1

SECTION 00 00 06 - UNIT PRICE (Cost) INSTRUCTIONS

The contractor shall include the Louisiana Uniform Public Work Unit Price Form with his Bid for the following unit cost items:

UC-1 Fill Dirt- Removal & replacement of 1 Cubic Yard of unacceptable soils with imported select fill as described in Section 31 00 00 Earthwork & Drainage including haul off and compaction. This is above & beyond that already indicated in the Bid Documents. Include in Unit Price Bid cost of 1 cubic yard and 2000 cubic yards.

Include the total cost of all items on the UNIT PRICE FORM in your Bid.

Unit Price items must constitute full compensation for furnishing all labor, labor burden, material, equipment, insurance, applicable taxes, overhead and profit, bonds, performing any associated contractor quality control, environmental protection, meeting safety requirements, tests and reports, etc., etc. for performing all work required for each of the Unit Price items.

NOTE: The Unit Cost provided will be used for additional removal and replacement of materials not already indicated in the Bid Documents. Unused portions of the unit price extension shall be credited to the Owner in the form of a Change Order.

Include the Portrait oriented form with Bid.

SALES TAX EXEMPTION FORM

NO SALES TAX: The Owner is exempt from State and Local Sales Tax. Prepare Bid Proposals accordingly. The Owner is a tax-exempt entity. Contractors and sub-contractors are expected to purchase materials as agents of the Owner and comply with all requirements for maintaining tax free status. All contractors and sub-contractors should calculate their bids on a tax-free basis and will bear the loss should they fail to comply with the law concerning tax-free entities.

The following form shall be executed by the Owner and Contractors after project is awarded.

The General Contractor shall be responsible for downloading and completing all of the most recent forms necessary and submitting to the Architect for signing by the Owner.

Included is the R-1020 Form by the Louisiana Department of Revenue designating the Contractor as Agent of a Government entity and Exemption Certificate.

END OF PAGE

States government, or an agency, board, commission, or instrumentality of the State of Louisiana or its political subdivisions, including parishes, municipalities and school boards, does hereby designate the following contractor as its agent for the purpose of making sales tax exempt purchases on behalf of the governmental body:

Name of Contractor

Address

City State ZIP

This designation of agency shall be effective for purchases of component construction materials, taxable services and leases and rentals of tangible personal property for the following named construction project:

Construction Project Contract Number

This designation and acceptance of agency is effective for the period

Beginning Date (mm/dd/yyyy) End Date (mm/dd/yyyy)

Purchases for the named project during this period by the designated contractor shall be considered as the legal equivalent of purchases directly by the governmental body. Any materials purchased by this agent shall immediately, upon the vendor’s delivery to the agent, become the property of this government entity. This government entity, as principal, assumes direct liability to the vendor for the payment of any property, services, leases, or rentals made by this designated agent. This agreement does not void or supersede the obligations of any party created under any construction contract related to this project, including specifically any contractual obligation of the construc-tion contractor to submit payment to the vendors of materials or services for the project.

This contractor-agent is not authorized to delegate this purchasing agency to others; separate designations of agency by this governmental entity are required for each contractor or sub-contractor who is to purchase on behalf of this governmen-tal entity. The undersigned hereby certify that this designation is the entirety of the agency designation agreement between them. In order for a purchase for an eligible governmental entity through a designated agent to be eligible for sales tax exemp-tion, the designation of agency must be made, accepted, and disclosed to the vendor before or at the time of the purchase transaction.

Designation of Agency Acceptance of Agency Signature of Authorized Designator Date (mm/dd/yyyy) Signature of Contractor or Subcontractor Authorized Acceptor Date (mm/dd/yyyy)

Name of Authorized Designator Name of Contractor’s or Subcontractor’s Acceptor

Name of Governmental Entity Name of Contractor

Address Address

City State ZIP City State ZIP

This designation of agency form, when properly executed by both the contractor and the governmental entity, shall serve as evidence of the sales tax exempt status that has been conferred onto the contractor. No other exemption certificate form is necessary to claim exemption from sales taxes. The agency agreement evidenced by this sales tax exemption certificate must be implemented at the time of contract execution with the governmental entity. The contract between the governmental entity and his agent must contain provisions to authenticate the conferment of agency.

Designation of Construction Contractor as Agent of a Governmental Entity

Sales Tax Exemption Certificate

R-1020 (4/12)

BID BOND

Date:

KNOW ALL MEN BY THESE PRESENTS:

That of , as Principal, and , as Surety, are held and firmly bound unto the __________________________________________________ (Obligee), in the full and just sum of five (5%) percent of the total amount of this proposal, including all alternates, lawful money of the United States, for payment of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater that the amount for which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A - rating in the latest printing of the A. M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the Bond amount may not exceed ten percent of policyholders' surplus as shown in the latest A. M. Best's Key Rating Guide.

Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is signed by surety's agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.

THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its proposal to the Obligee on a Contract for:

NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void; otherwise this obligation shall become due and payable.

PRINCIPAL (BIDDER) SURETY

BY: BY:

AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT(SEAL)

ATTESTATIONS

Appearer, as a Bidder on the above-entitled Public Works project, does hereby attest that:

LA. R.S. 38:2227 PAST CRIMINAL CONVICTIONS OF BIDDERS

C. No sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent (10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes:

(a) Public Bribery (R.S.14:118) (c) Extortion (R.S. 14:66)

(b) Corrupt Influencing (R.S. 14:120) (d) Money Laundering (R.S. 14;23)

B. Within the past five years from the project bid date, no sole proprietor or individual partner, incorporator, director, manager, officer, organizer, or member who has a minimum of a ten percent

(10%) ownership in the bidding entity named below has been convicted of, or has entered a plea of guilty or nolo contendere to any of the following state crimes or equivalent federal crimes, during the solicitation of execution of a contract or bid awarded pursuant to the provisions of Chapter 10 of Title 38 of the Louisiana Revised Statutes:

(a) Theft (R.S. 14:67) (f) Bank Fraud (R.S. 14:71.1)

(b) Identity Theft (R.S. 14:67.16) (g) Forgery (R.S. 14:72)

(c) Theft of a business record (R.S. 14:67.20) (h) Contractors; misapplication of

(d) False accounting (R.S. 14:70) (i) Malfeasance in office (R.S. 14:134)

(e) Issuing worthless checks (R.S. 14;71)

LA. R.S. 38:2212.10 VERIFICATION OF EMPLOYEES

C. (1) Appearer is registered and participates in a status verification system to verify that all new employees in the state of Louisiana are legal citizens of the United States or are legal aliens.

(2) Appearer shall continue, during the term of the contract, to utilize a status verification system to verify the legal status of all new employees in the State of Louisiana.

(3) In accordance with state statute LSA-R.S. 38:2212.10(D) (1), Appearer acknowledges and understands that violating the verification requirements imposed by law may serve as a basis for cancellation of the contract with the Ouachita Parish Policy Jury and may result in ineligibility to engage in any public contracting for a period of not more than three years from the date a violation is discovered. In addition, Appearer shall be liable for any additional cost incurred by the Ouachita Parish

Police Jury, occasioned by the cancellation of the contract or loss of the appearer’s contractor’s license or permit to do business in the state under the law.

________________________________ _______________________________ Name of

Bidder Name of Authorized Representative of Bidder

Title of Authorized Representative

SWORN TO AND SUBCRIBED before me, the undersigned notary public, on this _____ Day of

___________________20 ______in ____________Louisiana, after a reading of this whole.

Notary Public (Print Name :_________________________________________) Notary

Identification No. _________________

NON-COLLUSIVE AND NON-SOLICITATION AFFIDAVIT

State of Louisiana, Parish of Ouachita

________________________________________________________________________, being first duly sworn, (Name of Authorized Representative of Bidder) deposes and says that:

(1) He is the ___________________________________________________________________ of (Owner, Partner, Officer, Representative or Agent)

_____________________________________________________________, the Bidder, and that (Name of Bidder) the Bidder has submitted the accompanying Bid for the construction of above Contract, a public project of the Ouachita Parish Police Jury, Monroe Louisiana;

(2) He is fully informed respecting the preparation and contents of the Bid and of all pertinent circumstances respecting the Bid;

(3) The Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed,…