Online Auction Services (80141705-22-SRCWL-ACS) - How to Use This Contract.pdf
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- Attached to
- Online Auction Services
- Contract number
- 80141705-22-SRCWL-ACS
- Issued by
- Florida
About this file
This document is a "How to Use This Contract" guide for Online Auction Services, issued by the Florida Department of Management Services, Division of State Purchasing. The contract, identified by the number 80141705-22-SRCWL-ACS, is a statewide contract available to state agencies and eligible users as defined by Rule 60A-1.001 of the Florida Administrative Code. The contract provides guidelines for conducting online auctions and outlines the processes for state agencies and other eligible entities to utilize the contracted online auction services.
The contract allows customers to engage online auction services with flexible payment collection options, where customers can either collect auction proceeds themselves or have the contractor handle proceeds and fees. State agencies can create an account directly with the contractor and upload property details for auction through the contractor's website. The contract provides specific instructions for using MyFloridaMarketPlace (MFMP) for requisitions and payments, with a commodity code of 80141705. The document also includes guidance on resolving potential issues with the contractor, such as contacting the contract manager or submitting vendor performance surveys, and emphasizes that while state agencies are encouraged to use this contract source, they are not mandated to do so if better pricing is available through alternative procurement methods.
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Text version
08/30/2024
How to Use This Contract Online Auction Services (80141705-22-SRCWL-ACS)
Contractor information, pricing, and contract documents are located on the contract webpage at https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreeme nts/alternate_contract_source/online_auction_services2.
Payment Collection Fees
• All customers are charged auction fees based on the customer type (i.e. state agency or eligible user) and the total amount of the sale. Customers may choose to collect auction proceeds from buyers and remit auction fees to the contractor; alternately, customers may choose to have the contractor collect proceeds from buyers, retain the amount of auction fees and payment collection fees, and remit the balance to the customer.
State Agencies
• State agencies may contact the contractor directly to create an account; contractor contact information is accessible from the contract webpage. Once an account has been created, the customer will be able to upload pictures and descriptions of property to be sold at auction using the contractor’s website.
• If the state agency chooses to collect auction proceeds from buyers, the State of Florida’s online procurement system, MyFloridaMarketPlace (MFMP), is the preferred method for remitting auction fees to the contractor; state agencies may create a blanket requisition/purchase order to use this contract:
o Create a requisition/purchase order in MFMP; for additional information, open the MFMP Buyer Guide and go to the REQUISITIONS section.
o CATALOG TYPE: None - Create a requisition using non-catalog items. In the ‘Supplier’ field, locate the contractor using the FEIN provided on the contract webpage; in the ‘State Contract ID’ field, locate the contract using the contract number shown above.
o COMMODITY CODE: 80141705 o METHOD OF PROCUREMENT: C - Alternate contract source
• Please use the appropriate contractor’s FEIN, as provided on the contract webpage, when making payments in the Florida Accounting Information Resource (FLAIR); also, please use the appropriate contractor’s FEIN when recording purchasing card (PCard) payments in FLAIR.
https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/online_auction_services2 https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/online_auction_services2 http://myfloridamarketplaceflair.procurement3.ariba.com/?guidedbuyredirect=true https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace/mfmp_agency_customers/mfmp_university/mfmp_buyer_guide
08/30/2024
Eligible Users
• Eligible users, as defined by Rule 60A-1.001, Florida Administrative Code, may contact the contractor directly to create an account; contractor contact information is accessible from the contract webpage. Once an account has been created, the customer will be able to upload pictures and descriptions of property to be sold at auction using the contractor’s website.
Frequently Asked Questions
• Can I purchase from a vendor outside of this contract if they offer better pricing?
o State agencies are encouraged to use alternate contract sources for the added savings and convenience that may be realized; however, agencies are not required to purchase commodities and contractual services from alternate contract sources. If an alternate contract source is not utilized, agencies must follow proper procurement methods.
• What should I do if I have an issue with the contractor?
o If you are unable to resolve an issue with a contractor, you may contact the contract manager listed on the contract webpages to explore additional options. These options include: complete a vendor performance survey online to document the issue, work with the contract manager to elevate the issue with the contractor representatives, or submit a vendor complaint that requires a formal response from the contractor.
Contact Information
• If you have any questions or require assistance specific to this contract (e.g. pricing, contract requirements, etc.), please contact the contract manager listed on the contract webpage.
• If you have any questions or require assistance specific to MFMP (e.g. system access, purchase orders, catalogs, etc.), please visit the Division of State Purchasing’s MFMP webpage located at https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace.
https://www.flrules.org/gateway/RuleNo.asp?title=GENERAL%20REGULATIONS&ID=60A-1.001 https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace
| Payment Collection Fees |
| State Agencies |
| Eligible Users |
| Frequently Asked Questions |
| Contact Information |
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