On-Call Emergency Facilities Repair Services Program for Stormwater Maintenance Division.pdf

COUNTY OF LOS ANGELES

DEPARTMENT OF PUBLIC WORKS

“To Enrich Lives Through Effective and Caring Service”

900 SOUTH FREMONT AVENUE

ALHAMBRA, CALIFORNIA 91803-1331

Telephone: (626) 458-5100 http://dpw.lacounty.gov

MARK PESTRELLA, Director

ADDRESS ALL CORRESPONDENCE TO:

P.O. BOX 1460

ALHAMBRA, CALIFORNIA 91802-1460

IN REPLY PLEASE

REFER TO FILE: BRC-2

September 23, 2026

REQUEST FOR PROPOSALS

ON-CALL EMERGENCY FACILITIES REPAIR SERVICES

PROGRAM FOR STORMWATER MAINTENANCE DIVISION

RFP NUMBER: BRC0000677

Los Angeles County Public Works is requesting proposals from qualified firms to provide on-call emergency facilities repair services for a wide range of Public Works infrastructure, including but not limited to, flood control and stormwater improvement facilities located throughout the County.

The deadline to submit proposals is Wednesday, October 21, 2026, at 5:30 p.m.

Proposals received after the deadline will not be accepted. The Contract Analyst is Ms. Jennell Hluz, jhluz@pw.lacounty.gov or (626) 300-2362.

Optional Proposal Conference

A virtual proposal conference to answer questions concerning the contract will be held on Wednesday, October 7, 2026, at 10:00 a.m., via Microsoft Teams. Those who wish to attend must click the link that will be posted on the Public Works website for BRC0000677 to join. Public Works recommends attendees are registered on Public Works' website at least 1 hour prior to the conference.

"Do Business with Public Works" Website Mandatory Registration

You are now required to register an account on Public Works' "Do Business With Public Works" website in order to view any current solicitation:

https://dpw.lacounty.gov/contracts/opportunities.aspx. Registration is only needed onetime. Further you should also register as a plan holder for this specific Request for Proposals (RFP) BRC0000677. Only those firms registered as plan holders for this RFP through the Public Works website will receive automatic notification when any update to this RFP is made. Plan holder information is viewable to other registered plan holders.

mailto:jhluz@pw.lacounty.gov https://dpw.lacounty.gov/contracts/opportunities.aspx https://dpw.lacounty.gov/contracts/opportunities.aspx https://dpw.lacounty.gov/contracts/opportunities.aspx.

Request for Proposals

September 23, 2026

The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system.

Very truly yours, MARK PESTRELLA, PE

Director of Public Works

SOO KIM

Division Chief Business Relations and Contracts Division

SK:jh

LOS ANGELES COUNTY

PUBLIC WORKS

REQUEST FOR PROPOSALS

FOR

ON-CALL EMERGENCY FACILITIES REPAIR SERVICES

PROGRAM FOR STORMWATER MAINTENANCE DIVISION

RFP NO. BRC0000677

COUNTY OF LOS ANGELES

DEPARTMENT OF PUBLIC WORKS

BUSINESS RELATIONS AND CONTRACTS DIVISION

900 SOUTH FREMONT AVENUE, 8TH FLOOR

ALHAMBRA, CA 91803

MS. JENNELL HLUZ

TELEPHONE (626) 300-2362

EMAIL: Jhluz@pw.lacounty.gov

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FOR

ON-CALL EMERGENCY FACILITIES REPAIR SERVICES PROGRAM FOR

STORMWATER MAINTENANCE DIVISION (BRC0000677)

TABLE OF CONTENTS

PART I

SECTION 1 – INTRODUCTION

A. Proposers' Conference B. Minimum Mandatory Requirements C. Contract Analysts D. Child Support Compliance Program E. County Rights and Responsibilities F. Defaulted Property Tax and Reduction Program G. GAIN and START Programs H. Indemnification and Insurance I. Injury and Illness Prevention Program J. Interpretation of Request for Proposals K. Jury Service Program L. Notification to County of Pending Acquisitions/Mergers by Proposing/Bidding

Company M. Proposer's Charitable Contributions Compliance N. Proposal Requirements and Contract Specifications O. Security and Background Investigations P. Vendor Registration Q. Time Off for Voting R. Proposer's Acknowledgement of County's Commitment to Zero Tolerance

Human Trafficking S. Method of Payment and Required Information T. Proposer's Acknowledgement of County's Commitment to Fair Chance

Employment Hiring Practices U. Contribution and Agent Declaration V. Prevailing Wage

SECTION 2 – PROPOSAL PREPARATION AND SUBMISSION

A. Proposal Format and Content Requirements B. Proposal Submission

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SECTION 3 – GENERAL CONDITIONS OF REQUEST FOR PROPOSALS

A. Acceptance or Rejection of Proposals B. Altering Solicitation Document C. County Responsibility D. Determination of Proposer Responsibility E. Proposals Submitted F. Gratuities G. Knowledge of Work to be Done H. Notice to Proposers Regarding the Public Records Act I. Notice to Proposers Regarding the County Lobbyist Ordinance J. Opening of Proposals K. Proposer Debarment L. Proposal Prices and Agreement of Figures M. Proposer's Safety Record N. Qualifications of Proposer O. Qualifications of Subcontractors P. Term of Proposals Q. Truth and Accuracy of Representations R. Wages, Materials, and Other Costs S. Contractor Independence T. Conflict of Interest U. Acceptance of Terms and Conditions V. Contractors with Unresolved Disallowed Costs W. Contractor Development and Bonding Program X. Proposer Changes to Proposal Y. Contact with County Personnel and Code of Silence Period

SECTION 4 – EVALUATION OF PROPOSALS, AWARD, AND EXECUTION OF

CONTRACT

A. Award of Contract B. Final Contract Award by Board C. Evaluation of Proposals D. Pass/Fail Review E. Evaluation Criteria F. Negotiation

SECTION 5 – PROTEST POLICY

A. Protest Policy Review Process B. Policy Guidelines

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FORMS

Declaration for On-Call Emergency Facilities Repair Services Program for Stormwater Maintenance Division (BRC0000677) PW-1 Proposer’s Organization Questionnaire/Affidavit PW-2 Schedule of Prices PW-3 Certification of Compliance PW-4 Contractor's Industrial Safety Record PW-5 Proposer's Reference List PW-6 List of Subcontractors PW-7 Proposer's Debarment History and List of Terminated Contracts PW-8 Solicitation Requirements Review (SRR) Request PW-9 Proposer's Pending Litigations and Judgments PW-10 Proposer's Insurance Compliance Affirmation PW-11 Minimum Requirements Affirmation PW-12 Contribution and Agent Declaration Form PW-13 Certification Regarding Lobbying – FEMA PW-14 Reference Survey

ATTACHMENTS

1. Listing of Contractors Debarred in Los Angeles County

2. County of Los Angeles Lobbyist Ordinance

PART II

SAMPLE AGREEMENT FOR ON-CALL EMERGENCY FACILITIES REPAIR

SERVICES PROGRAM FOR STORMWATER MAINTENANCE DIVISION

(BRC0000677)

EXHIBITS

A. Scope of Work

A.1 Schedule of Prices [Successful Proposer’s Form PW-2, will be incorporated here]

B. Construction Related Service Contract General Requirements

Section 1 - Interpretation of Contract Section 2 - Standard Terms and Conditions Pertaining to Contract

Administration Section 3 - Terminations/Suspensions Section 4 - General Conditions of Contract Work Section 5 - Indemnification and Insurance Requirements Section 6 - Contractor Responsibility and Debarment Section 7 - Compliance with County's Jury Service Program Section 8 - Safely Surrendered Baby Law Program Section 9 - Compliance with County's Defaulted Property Tax Reduction

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Program Section 10 - Prevailing Wages Section 11 - Federal Emergency Management Agency (FEMA) Public Assistance Program Contract Provisions

C. Internal Revenue Service Notice 1015

D. Safely Surrendered Baby Law Posters

E. Defaulted Property Tax Reduction Program

F. Subcontractors List – For Federally Funded Work

G. On-Road Diesel-Fueled Vehicle Emission Inventory Reporting Form

H. Stormwater Maintenance Division’s Confined Space Manual and Entry Permit

P:\brcdpub\CONTRACTS\Jennell\Solicitations\RFP\BRC0000677 On-Call Emergency Facilities Repair Services Program for Stormwater Maintenance Division\RFP.doc

Request for Proposals – PART I

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On-Call Emergency Facilities Repair

(BRC0000677)

PART I

SECTION 1

INTRODUCTION

A. Proposers' Conference

An optional virtual Proposers' Conference will be held at the place, date, and time announced in the Notice of Request for Proposals. Proposers are encouraged to be prepared to ask questions concerning the Request for Proposals (RFP), Contract requirements, specifications, terms, and conditions. For example, questions may address concerns, if any, that the application of minimum mandatory requirements, evaluation criteria, and/or business requirements would unfairly disadvantage Proposers, or due to unclear instructions, may result in the County not receiving the best possible responses from Proposers. Upon conclusion of the Proposers' Conference, Public Works will provide further clarifications and/or answers concerning this solicitation through a Notice to Proposers.

B. Minimum Mandatory Requirements

Interested and qualified Proposers who can demonstrate their ability to successfully provide the required services outlined in Exhibit A, Scope of Work, of this RFP are invited to submit a Proposal, provided they meet the following minimum mandatory requirements at the time of Proposal submission:

No Subcontractors will be allowed to fulfill any of the following Minimum Requirements.

1. Proposer must hold a valid and active State of California Class A, General

Engineering Contractor’s license at the time of Proposal submission and at all times throughout the life of the Contract.

2. Proposing entity must have a minimum of five (5) years of continuous experience performing repair Work on flood control and stormwater improvement facilities, or similar facilities.

3. Proposing entity’s on-site supervisor(s) assigned to the Work must have a minimum of five (5) years of experience supervising repair Work in flood control and stormwater improvement facilities, or similar facilities.

4. The Contracted Work in this RFP constitutes "public works" as defined in the California Labor Code Section 1720, requiring payment of prevailing wages pursuant to Section 10, Prevailing Wages, of the RFP, Part II, Exhibit B. Proposer and its Subcontractors performing prevailing wage work must submit proof of a valid and active State of California

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Department of Industrial Relations Public Works Contractor Registration pursuant to Labor Code 1725.5. Pending registrations will not be accepted.

C. Contract Analysts

Proposers are instructed not to contact any County personnel other than the Contract Analyst listed below regarding this solicitation. All contact regarding this RFP or any matter relating thereto must be in writing and may be mailed or e-mailed to:

Los Angeles County Public Works Business Relations and Contracts Division - 8th Floor P.O. Box 1460 Alhambra, CA 91802-1460

Attention Ms. Jennell Hluz E-Mail: Jhluz@pw.lacounty.gov Telephone: (626) 300-2362

If it is discovered that a Proposer contacted and received material information from any County personnel, other than the Contract Analyst named in the Notice of RFP and above, regarding this solicitation, the County, in its sole determination, may disqualify their Proposal from further consideration.

D. Child Support Compliance Program

Proposers must: 1) fully comply with all applicable State and Federal reporting requirements relating to employment reporting for its employees; and 2) comply with all lawfully served Wage and Earnings Assignment Orders and Notices of Assignment, and continue to maintain compliance during the term of any Contract that may be awarded pursuant to this solicitation. Failure to comply may be cause for termination of a Contract and/or initiation of debarment proceedings against the noncompliant Contractor (County Code, Chapter 2.202).

E. County Rights and Responsibilities

The County has the right to amend this RFP by written Notice to Proposers prior to the Proposal submission deadline. The County is responsible only for that which is expressly stated in this solicitation document and any authorized written Notice.

Notice to Proposers will be made available at the following site, https://pw.lacounty.gov/brcd/servicecontracts. Should a Notice to Proposers require additional information not previously requested, failure to address the requirements of such Notice may result in the Proposal not being considered, as determined in the sole discretion of the County. The County is not responsible for and will not be bound by any representations otherwise made by any individual acting or purporting to act on its behalf.

mailto:Jhluz@pw.lacounty.gov https://pw.lacounty.gov/brcd/servicecontracts

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F. Defaulted Property Tax and Reduction Program

1. The resultant Contract from this RFP will be subject to the requirements of the County's Defaulted Property Tax Reduction Program (Defaulted Tax Program) (County Code, Chapter 2.206). The successful Proposer should carefully read the Defaulted Tax Program Ordinance, Exhibit E. Proposers should carefully read the pertinent Defaulted Tax Program provisions in Part II, Exhibit B, Construction Related Service Contract General Requirements, Section 9, Compliance with County's Defaulted Property Tax Reduction Program. The Defaulted Tax Program applies to both Contractors and their Subcontractors, if any.

2. Proposers will be required to certify that they are in full compliance with the provisions of the Defaulted Tax Program and must maintain compliance during the term of any Contract that may be awarded pursuant to this solicitation or must certify that they are exempt from the Defaulted Tax Program by completing Form PW-3, Certification of Compliance with the County's Defaulted Property Tax Reduction Program. Failure to maintain compliance, or to timely cure defects, may be cause for termination of a Contract or initiation of debarment proceedings against the noncompliant Contractor (County Code, Chapter 2.202). Proposals that fail to comply with the certification requirements of the Defaulted Tax Program will be considered nonresponsive and excluded from further consideration.

G. GAIN and START Programs

As a threshold requirement for consideration for Contract award, Proposers must demonstrate a proven record of hiring participants in the County’s Department of Public Social Services Greater Avenues for Independence (GAIN) or Skills and Training to Achieve Readiness for Tomorrow (START) Programs or must attest to a willingness to consider GAIN/START participants for any future employment openings if they meet the minimum qualifications for that opening. Proposers must attest to a willingness to provide employed GAIN/START participants access to the Proposers’ employee mentoring program, if available, to assist these individuals in obtaining permanent employment and/or promotional opportunities.

Proposers who are unable to meet this requirement will not be considered for Contract award. Proposers must certify compliance on Form PW-3, Certification of Compliance for Attestation of Willingness to Consider GAIN/ START Participants.

H. Indemnification and Insurance

The successful Proposer will be required to comply with the indemnification provisions contained in Exhibit B, Section 5, Indemnification and Insurance Requirements. The Contractor will be required to procure, maintain, and provide the County proof of insurance coverage for all programs of insurance along with

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I. Injury and Illness Prevention Program

The successful Proposer will be required to comply with the State of California Division of Occupational Safety and Health (Cal/OSHA)'s regulations. Section 3203 of Title 8 in the California Code of Regulations requires all California employers to have a written, effective Injury and Illness Prevention Program (IIPP) that addresses hazards pertaining to the particular workplace covered by the program.

J. Interpretation of Request for Proposals

The definitions and other rules of interpretation set forth in Part II, Sample Agreement, and Exhibit B, Section 1, Interpretation of Contract, also apply to interpretation of this RFP.

K. Jury Service Program

1. The resultant Contract from this RFP will be subject to the requirements of the County's Contractor Employee Jury Service Ordinance (Jury Service Program, County Code, Chapter 2.203). Proposers should carefully read the pertinent jury service provisions in the Part II, Exhibit B, Construction Related Service Contract General Requirements, Section 7, Compliance with County's Jury Service Program. The Jury Service Program applies to both Contractors and their Subcontractors, if any. Proposals that fail to comply with the requirements of the Jury Service Program will be considered nonresponsive and excluded from further consideration.

2. The Jury Service Program requires Contractors and their Subcontractors, if any, to have and adhere to a written policy that provides that its employees will receive from the Contractor, on an annual basis, no less than 5 days of regular pay for actual jury service. The policy may provide that employees deposit any fees received for such jury service with the Contractor or that the Contractor deduct from the employee's regular pay the fees received for jury service. For purposes of the Jury Service Program, "employee" means any California resident who is a full-time employee of a Contractor, and "full-time" means 40 hours or more worked per week or a lesser number of hours if: 1) the lesser number is a recognized industry standard as determined by the County; or 2) the Proposer has a long-standing practice that defines the lesser number of hours as full-time. Therefore, the Jury Service Program applies to all of a Contractor's full-time California employees, even those not working specifically on the County project.

Full-time employees providing short-term, temporary services of 90 days or less within a 12-month period are not considered full-time for purposes of the Jury Service Program.

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3. There are two ways in which a Contractor might not be subject to the Jury Service Program. The first is if the Contractor does not fall within the Jury Service Program's definition of "Contractor." The Jury Service Program defines "Contractor" to mean a person, partnership, corporation, or other entity which has a Contract with the County or a Subcontract with a County Contractor and has received or will receive an aggregate sum of $50,000 or more in any 12-month period under one or more County Contracts or Subcontracts. The second is if the Contractor meets one of the two exceptions to the Jury Service Program. The first exception concerns small businesses and applies to Contractors that have: 1) ten or fewer employees; and 2) annual gross revenues in the preceding twelve (12) months which, if added to the annual amount of this proposed Contract is less than $500,000; and 3) is not an "affiliate or subsidiary of a business dominant in its field of operation." The second exception applies to Contractors that possess a collective bargaining agreement that expressly supersedes the provisions of the Jury Service Program. The Contractor is subject to any provision of the Jury Service Program not expressly superseded by the collective bargaining agreement.

4. If a Contractor does not fall within the Jury Service Program's definition of "Contractor" or if it meets any of the exceptions to the Jury Service Program, then the Contractor must so indicate in Form PW-3, Certification of Compliance for Contractor Employee Jury Service Program Certification Form & Application for Exception and include with its submission all necessary documentation to support the claim, such as tax returns or a collective bargaining agreement, if applicable. Upon reviewing the Contractor's application, the County will determine, in its sole discretion, whether the Contractor falls within the definition of "Contractor" or meets any of the exceptions to the Jury Service Program. The County's decision will be final.

L. Notification to County of Pending Acquisitions/Mergers by Proposing/Bidding Company

The Proposer must notify the County of any pending acquisitions/mergers of their company unless otherwise legally prohibited from doing so. If the Proposer/Bidder is restricted from legally notifying the County of pending acquisitions/mergers, then it should notify the County of the actual acquisitions/mergers as soon as the law allows and provide to the County the legal framework that restricted it from notifying the County prior to the actual acquisitions/mergers. This information must be provided by the Proposer on Form PW-1, Proposer’s Organization Questionnaire/Affidavit. Failure of the Proposer to provide this information may eliminate its Proposal from any further consideration. Proposer will have a continuing obligation to notify the County and update any changes to its response on Form PW-1, Proposer’s Organization Questionnaire/Affidavit during the solicitation.

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M. Proposer's Charitable Contributions Compliance

California's "Supervision of Trustees and Fundraisers for Charitable Purposes Act" regulates receiving and raising charitable contributions. Among other requirements, those subject to the Charitable Purposes Act must register with the Registry of Charitable Trusts, which is maintained by the California Attorney General’s Office. The 2004 Nonprofit Integrity Act (SB 1262, Chapter 919) increases Charitable Purposes Act requirements. New rules cover California public benefit corporations, unincorporated associations, trustee entities, and may include similar foreign corporations doing business or holding property in California. Key Nonprofit Integrity Act requirements affect executive compensation, fundraising practices, and documentation. Charities with over $2 million of revenues (excluding funds that must be accounted for to a governmental entity) have new audit requirements.

All prospective Contractors must determine if they receive or raise charitable contributions which subject them to the Charitable Purposes Act and must complete Form PW-3, Certification of Compliance. A completed Form PW-3 is a required part of any Agreement with the County.

In Form PW-3, Certification of Compliance for Charitable Contribution Certification, prospective Contractors certify either that:

1. They have determined now that they do not receive or raise charitable contributions regulated under the California Charitable Purposes Act (including the Nonprofit Integrity Act) but will comply if they become subject to coverage of those laws during the term of a County Contract; or

2. They are currently complying with their obligations under the Charitable Purposes Act, attaching a copy of their most recent filing with the Registry of Charitable Trusts.

Prospective County Contractors that do not complete Form PW-3 as part of the solicitation process may, in the County's sole discretion, be disqualified for Contract award. A County Contractor that fails to comply with its obligations under the Charitable Purposes Act is subject to either Contract termination or debarment proceedings or both (County Code, Chapter 2.202).

N. Proposal Requirements and Contract Specifications

1. Persons who wish to Contract with the County may respond to this RFP by submitting a Proposal in the form described in the following Sections and Attachments. Proposers are instructed to carefully read these Terms, Requirements, Specifications, Conditions, Attachments, and Exhibits.

2. Requirements for Proposals are explained in Part I of this RFP.

3. The proposed Contract's specifications and requirements are fully described in Part II, Sample Agreement; any Exhibits; and Attachments.

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Proposers are also requested to review Attachment 1, Listing of Contractors Debarred in Los Angeles County; Attachment 2, County of Los Angeles Lobbyist Ordinance.

4. Dates and times of the Proposers' Conference and for the submission of Proposals are set forth in the Notice of Request for Proposals.

O. Security and Background Investigations

Background and security investigations of Contractor's staff may be required at the discretion of the County as a condition of beginning and continuing Work under any resulting Contract. The cost of background checks is the responsibility of the Contractor.

P. Vendor Registration

Proposers must register online with the County's web-based vendor registration system to facilitate the Contract award process. Registration can be accomplished online via the Internet by accessing the County's home page at https://camisvr.co.la.ca.us/webven/default.asp and click on "New Registration".

Being registered will assist the Proposer in receiving notifications of the release of County solicitations that may be of interest to the Proposer.

Q. Time Off for Voting

The Contractor must notify its employees, and must require each Subcontractor to notify and provide to its employees, information regarding the time off for voting law (Elections Code, Section 14000). Not less than 10 days before every Statewide election, every Contractor and Subcontractors must keep posted conspicuously at the place of work, if practicable, or elsewhere where it can be seen as employees come or go to their place of work, a notice setting forth the provisions of Section 14000.

R. Proposer's Acknowledgement of County's Commitment to Zero Tolerance Human Trafficking

On October 4, 2016, the County of Los Angeles Board of Supervisors approved a motion taking significant steps to protect victims of human trafficking by establishing a zero tolerance human trafficking policy. The policy prohibits Contractors engaged in human trafficking from receiving Contract awards or performing services under a County Contract.

Contractors are required to complete Form PW-3, Certification of Compliance for Zero Tolerance Policy on Human Trafficking Certification, certifying that they are in full compliance with the County's Zero Tolerance Human Trafficking provision as defined in Exhibit B, Section 2.LL, Compliance with County's Zero Tolerance Human Trafficking Policy. Further, Contractors are required to comply with the requirements under said provision for the term of any Contract awarded pursuant to this solicitation.

https://camisvr.co.la.ca.us/webven/default.asp

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S. Method of Payment and Required Information

The County may, at its sole discretion, determine the most appropriate, efficient, secure, and timely form of payment for any amounts due for goods and/or services provided under a Contract with the County. Proposers/Contractors further agree that the default form of payment must be Electronic Funds Transfer (EFT) or direct deposit, unless an alternative method of payment is deemed appropriate by the Auditor-Controller (A-C).

Upon Contract award and at the request of the A-C and/or Public Works, the Contractor must provide the A-C with electronic banking and related information for the Contractor and/or any other payee that the Contractor designates to receive payment pursuant to this Contract. Such electronic banking and related information includes, but is not limited to, bank account number and routing number, legal business name, valid taxpayer identification number, a working e-mail address capable of receiving remittance advices and other payment related correspondence, and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements.

Any provision of law, grant, or funding agreement requiring a specific form or method of payment other than EFT or direct deposit will supersede this requirement with respect to those payments. Upon Contract award or at any time during the duration of the Contract, a Contractor may submit a written request for an exemption to this requirement. Such request must be based on specific legal, business or operational needs and explain why the payment method designated by the A-C is not feasible and an alternative is necessary. The A-C, in consultation with Public Works, will decide whether to approve exemption requests.

T. Proposer's Acknowledgement of County’s Commitment to Fair Chance Employment Hiring Practices

On May 29, 2018, the Los Angeles County Board of Supervisors approved a Fair Chance Employment Policy in an effort to remove job barriers for individuals with criminal records. The policy requires businesses that Contract with the County to comply with fair chance employment hiring practices set forth in California Government Code Section 12952. Additionally, on February 27, 2024, the County adopted Los Angeles County Code Chapter 8.300, Fair Chance Ordinance for Employers, to facilitate meaningful implementation of Fair Chance policies in the County and remove barriers to employment to ensure individuals with criminal records have fair and equitable access to opportunities for gainful employment.

Contractors are required to complete Form PW-3, Certification of Compliance, certifying that they, and their Subcontractors, are in full compliance with Section 12952 and Chapter 8.300 of Los Angeles County Code, as indicated in Section 2.NN, Compliance with Fair Chance Employment Hiring Practices, of Exhibit B.

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Further, Contractors are required to comply with the requirements under Section 12952 and Los Angeles County Code Chapter 8.300 for the term of any Contract awarded pursuant to this solicitation.

U. Contribution and Agent Declaration

Government Code Section 84308 requires a party to a Contract proceeding to disclose any contribution of more than $500 made to a County officer within the preceding twelve (12) months by the party or their agent. State regulations require this disclosure to be made at the time an application is filed, and, if a contribution is made during the Contract proceeding, within 30 days of making a contribution or on the date on which the party first appears before or communicates with the agency regarding the proceeding after making the contribution, whichever is earliest. All Proposers are advised that they and all of their Subcontractors must complete and return as part of the Proposal, the Form PW-12, Contribution and Agent Declaration Form. Proposers are further advised that they and their Subcontractors must update the Contribution and Agent Declaration Form throughout the pendency of the solicitation if a contribution is made after the initial disclosure when the Proposal is submitted, and as requested at any time by the County prior to Contract award. Failure by the Proposer or any Subcontractor(s) to complete and submit the required Form PW- 12, Contribution and Agent Declaration Form, and failure by the Proposer or any Subcontractor(s) to update the declaration as required by law or as otherwise requested by the County, may eliminate the Proposal from further consideration and/or the Proposer may be disqualified from a Contract award, as determined in the County’s sole discretion. Further, all Proposers and their Subcontractors are prohibited under Government Code Section 84308 from making a contribution of more than $500 to a County officer for twelve (12) months after the date a final decision is made in the Contract proceeding involving this solicitation.

V. Prevailing Wage

For project which is a public work as defined in Section 1720 of the California Labor Code, and subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR), the following provisions of this Section shall apply.

i. A Contractor or Subcontractor shall not be qualified to bid on, be listed in a bid Proposal, subject to requirements of Section 4104 of the California Public Contract Code, or engage in the performance of any Contract for public works, unless currently registered with the DIR and qualified to perform public work pursuant to California Labor Code section 1725.5.

Some exceptions allow Contractors to bid on federally funded projects or submit joint venture bids without first being registered, as long as the Contractors that are parties to the joint venture and the joint venture are registered at the time the Contract is awarded pursuant to California Labor Code 1771.1.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=84308.

https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=84308.

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ii. The County shall not accept any bid nor award any Contract without proof of the Contractor and Subcontractor's current registration to perform the project. A copy of the confirmed registration from the DIR website (https://services.dir.ca.gov/gsp) must be attached in applicable part of the bid package. The bid submitted by an unregistered Contractor shall be basis for considering the bid non-responsive [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1].

iii. An inadvertent error in listing an unregistered Subcontractor pursuant to Labor Code section 1725.5 in a bid Proposal shall be grounds for considering the bid non-responsive, unless:

(1) The Subcontractor is registered prior to the bid opening.

(2) Within 24 hours after the bid opening, the Subcontractor is registered and has paid the penalty registration fee specified in subparagraph (E) of paragraph (2) of subdivision (a) of Section

1725.5.

(3) The Subcontractor is replaced by another registered Subcontractor pursuant to Section 4107 of the Public Contract Code.

iv. All Contractors and Subcontractors must furnish certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement) in a format prescribed by the Labor Commissioner.

v. The prime Contractor is required to post job site notices prescribed below:

8 Calif. Code Reg. §16451(d):

“This public works project is subject to monitoring and investigative activities by the Compliance Monitoring Unit (CMU) of the Division of Labor Standards Enforcement, Department of Industrial Relations, State of California. This Notice is intended to provide information to all workers employed in the execution of the contract for public work and to all contractors and other persons having access to the job site to enable the CMU to ensure compliance with and enforcement of prevailing wage laws on public works projects.

“The prevailing wage laws require that all workers be paid at least the minimum hourly wage as determined by the Director of Industrial Relations for the specific classification (or type of work) performed by workers on the project. These rates are listed on a separate job site posting of minimum prevailing rates required to be maintained by the public entity which awarded the public works contract. Complaints concerning nonpayment of the required minimum wage rates to workers on this project may be filed with https://services.dir.ca.gov/gsp

-1.11-the CMU at any office of the Division of Labor Standards Enforcement (DLSE).

Local Office Telephone Number:

Division of Labor Standards Enforcement Office 320 W. Fourth Street, Suite 450 Los Angeles, CA 90013

(213) 620-6330

“Complaints should be filed in writing immediately upon discovery of any violations of the prevailing wage laws due to the short period of time following the completion of the project that the CMU may take legal action against those responsible.

“Complaints should contain details about the violations alleged (for example, wrong rate paid, not all hours paid, overtime rate not paid for hours worked in excess of 8 per day or 40 per week, etc) as well as the name of the employer, the public entity which awarded the public works contract, and the location and name of the project.

“For general information concerning the prevailing wage laws and how to file a complaint concerning any violation of these prevailing wage laws, you may contact any DLSE office. Complaint forms are also available at the Department of Industrial Relations website found at http://www.dir.ca.gov/Public-Works/PublicWorks.html.”

vi. In addition, when requested by County, electronic certified payroll records must be submitted to the County through an online system designated by the County.

http://www.dir.ca.gov/Public-Works/PublicWorks.html

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SECTION 2

PROPOSAL PREPARATION AND SUBMISSION

A. Proposal Format and Content Requirements

Proposals must be bound and presented in the sequence, with the content tabbed and paginated in the format stated below. Failure to provide the required information or to strictly comply with these guidelines may be a basis for rejection of the Proposal as nonresponsive at the County's sole discretion:

1. Title page

The title page must show the Proposer's name, title of the service requested, local address, telephone number, and date of submittal.

2. Table of Contents

A comprehensive Table of Contents must list all materials included in the Proposal.

3. Letter of Transmittal

A person legally authorized to enter into Contracts for the Proposer must sign the Letter of Transmittal. The letter must include a brief statement of the Proposer's understanding of the Work to be accomplished and a list of names of individuals authorized to make representations for the Proposer, their titles, addresses, e-mail addresses, and telephone numbers.

4. Support Documents for Corporations and Limited Liability Companies

a. Corporations

Proposer must provide a copy of the corporation's "Certificate of Good Standing" with the State of California or state of incorporation and the most recent "Statement by Domestic (or Foreign) Stock Corporation" as filed with the California Secretary of State or state of incorporation. The "Statement of Information" must list the corporate officers. If Proposer's most recent Statement has only the "No change in information" box checked, the Proposer must also submit the most recent endorsed "Statement of Information," which includes a list of corporate officers.

b. Limited Liability Companies

Proposer must provide a copy of the most recent "Statement of Information for Limited Liability Company" as filed with the California Secretary of State or state of registration. If Proposer's most recent Statement has only the "No change in information" box checked, the Proposer must also submit the most recent endorsed "Statement of

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Information," which includes a list of corporate officers. The "Statement of Information" must list the corporate officers.

5. Experience

FAILURE TO PREPARE AND INCLUDE AN EXPERIENCE SECTION

MAY RESULT IN DISQUALIFICATION OF THE PROPOSAL.

Experience must include, but not be limited to, the following information:

a. Provide up to three (3) examples of contracts awarded to Contractor within the last 5 consecutive years for on-call work that was similar in complexity and scope to the Work defined in Section E, Work Description, of Exhibit A, Scope of Work, and that preferably utilized a predetermined list of prices, and performed for public agencies. With respect to each contract listed, provide:

• Original dollar value of contract.

• Dollar value of overall work completed with each contract.

• Briefly describe scope of work for each project within each contract.

• Dollar value of each project within each contract.

• Describe all disputes/claims/delays or issues that impacted a project.

• Briefly explain the resolution of any disputes/claims/delays or issues

Public Works will make the final determination as to how closely submitted projects meet the criteria established in Exhibit A.

For two (2) projects submitted, Contractor shall submit Performance History References using Form PW-14, Reference Survey.

b. Each Contractor shall submit resumes of the Key Personnel who will be assigned to this Contract. Key Personnel are defined as, but are not limited to the following:

• Project Manager or Supervisor(s)

• Foreman(s)

• Laborer(s)

• Power Equipment Operator(s)

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• Welder(s)

• Carpenter(s)

• Electricians(s)

• Demonstrate how the Proposer complies with requirements outlined in Part I, Section 1.B, Minimum Mandatory Requirements.

6. Work Plan

FAILURE TO PREPARE AND INCLUDE A WORK PLAN MAY RESULT

IN DISQUALIFICATION OF THE PROPOSAL.

a. Provide a Work Plan for all services as outlined in accordance with the established Exhibit A, Scope of Work, for the Contract. The typical Work Plan must indicate activities in support of the required services, including quality control reviews and participation of Subcontractors.

b. Provide a staffing plan which illustrates, for all Key Personnel, the approach to perform a work order under an on-call construction contract.

c. Provide a table showing:

• The Proposer's current and pending major project commitments;

• Show the percentage of time Key Personnel will be assigned to those commitments.

7. Insurance and Payment Bond

Submit completed Form PW-10, Proposer's Insurance Compliance Affirmation, acknowledging that the Proposer will comply with all provisions set forth in Exhibit B, Section 5, Indemnification and Insurance Requirements of this Request for Proposals if awarded the Contract.

In Form PW-10, Proposer’s Insurance Compliance Affirmation, Proposer affirms that the Proposer will procure, maintain, and provide the County with proof of insurance and coverage as specified by this Request for Proposals throughout the entire term of the proposed Contract, without interruption or break in coverage.

8. Forms List

Complete and submit the following forms, which are included in the RFP package:

Declaration for On-Call Emergency Facilities Repair Services Program for Stormwater Maintenance Division (BRC0000677)

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PW-1 Proposer's Organization Questionnaire/Affidavit

PW-2 Schedule of Prices

PW-3 Certification of Compliance

PW-4 Contractor's Industrial Safety Record

PW-5 Proposer's Reference List

PW-6 List of Subcontractors

PW-7 Proposer's Debarment History and List of Terminated Contracts

PW-8 Solicitation Requirements Review (SRR) Request (Submit only if requesting a review. If requesting a review, please submit this form to the County within the timeframe identified in the solicitation document.)

PW-9 Proposer's Pending Litigations and Judgments

PW-10 Proposer's Insurance Compliance Affirmation

PW-11 Minimum Requirements Affirmation

PW-12 Contribution and Agent Declaration Form

PW-13 Certification Regarding Lobbying – FEMA

PW-14 Reference Survey

(Proposer should note that any change, edit, deletion, etc., of these forms by the Proposer may subject the Proposer's Proposal to disqualification, at the sole discretion of the County.)

9. Subcontractors' Forms List

The County seeks diverse, broad-based participation in its contracting.

Subcontractors, if any, must be subject to all requirements set forth in the RFP that are applicable to Contractors in general. If Subcontractors are to be employed, Proposer must submit a statement of their proposed assignments, qualifications, experience, staffing, and schedules. In addition to this statement, the following forms must be completed and submitted for each Subcontractor contemplated:

PW-3 Certification of Compliance

PW-4 Contractor's Industrial Safety Record

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PW-7 Proposer's Debarment History and List of Terminated Contracts

PW-12 Contribution and Agent Declaration Form

PW-13 Certification Regarding Lobbying – FEMA

10. Additional Information

Additional information that is not presented elsewhere and is essential to a fair evaluation must appear in the last section of the Proposal and be labeled "Additional Information." If there is no additional information the Proposer wishes to present, this section will consist of the statement:

"There is no additional information we wish to present."

B. Proposal Submission

Proposers must submit one (1) Proposal, consisting of both a Business Proposal and a Cost Proposal, by the date and time listed in the Notice of Request for Proposals. Proposals must be submitted by one of the following methods:

1. BidExpress Submission

Submit electronically via https://www.infotechinc.com/bidexpress/.

a. Registration and an InfoTech Digital ID are required prior to the deadline. There is a nominal service fee to use BidExpress. Visit www.bidexpress.com and click Create Vendor Account to register. Refer to Infotech/BidExpress for pricing: Bid Express Fee Schedule | Infotech.

b. Restrictions: Email submissions, hard copies, and linked documents will not be accepted. All documentation must be uploaded as attachments.

c. File upload limits: Proposers are responsible for verifying current file upload limits and requirements with Infotech/BidExpress.

Proposers should plan sufficient time to complete all uploads before the submission deadline.

d. Updated instructions for Infotech/BidExpress can be found https://bidexpress-help.zendesk.com/hc/en-us/categories/27917897271575-Vendor or click here. BidExpress support phone number 1 (888) 352-2439, Monday-Friday, 8:00 a.m.-6:30 p.m. Eastern Time.

e. If submitted via BidExpress, do not send USB flash drive or other materials to the County.

https://www.infotechinc.com/bidexpress/ https://urldefense.com/v3/__http:/www.bidexpress.com__;!!LVq-52eSbsHOEHc!6_HbnCJ2SXeR4k6j3vMZTU-ANtvU4Gw4J-z5yWmB0b7JPOJ2eb44--9g6GW18FZS5JtloIFo7YMq58D_L4-W9l16EK8BhA4d7BB-eCI$ https://urldefense.com/v3/__https:/www.infotechinc.com/bid-express-fee-schedule/__;!!LVq-52eSbsHOEHc!6_HbnCJ2SXeR4k6j3vMZTU-ANtvU4Gw4J-z5yWmB0b7JPOJ2eb44--9g6GW18FZS5JtloIFo7YMq58D_L4-W9l16EK8BhA4d6KLv7oc$ https://urldefense.com/v3/__https:/www.infotechinc.com/bid-express-fee-schedule/__;!!LVq-52eSbsHOEHc!6_HbnCJ2SXeR4k6j3vMZTU-ANtvU4Gw4J-z5yWmB0b7JPOJ2eb44--9g6GW18FZS5JtloIFo7YMq58D_L4-W9l16EK8BhA4d6KLv7oc$ https://bidexpress-help.zendesk.com/hc/en-us/categories/27917897271575-Vendor https://bidexpress-help.zendesk.com/hc/en-us/categories/27917897271575-Vendor https://bidexpress-help.zendesk.com/hc/en-us/categories/27917897271575-Vendor

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2. USB Flash Drive Submission:

Submit electronic Proposal in PDF form, in a sealed envelope, with the name and address of the Proposer.

• One (1) electronic copy.

a. Restrictions: Email submissions and hard copies will not be accepted. All documentation must be included as attachments in the electronic files, not as links.

b. The Proposal must be delivered or mailed to:

Los Angeles County Public Works

Cashier’s Office 900 South Fremont Avenue

Alhambra, CA 91803 Attention: Jennell Hluz, Contract Analyst

On-Call Emergency Facilities Repair Services Program for Stormwater Maintenance Division

RFP NUMBER: BRC0000677

c. Proposals are considered received only when time-stamped by the

Cashier's Office. All other indications of delivery may be disregarded.

3. Responsibility for Timely Submission

It is the sole responsibility of the Proposer to ensure that its Proposal is received before the submission deadline. Proposers bear all risks associated with delays in delivery. Any late Proposals received after the scheduled closing date and time for receipt of Proposals will not be accepted and will be returned to sender unopened.

4. All Proposals will be firm offers and may not be withdrawn for a period of one hundred eighty (180) days following the last day to submit Proposals.

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SECTION 3

GENERAL CONDITIONS OF REQUEST FOR PROPOSALS

A. Acceptance or Rejection of Proposals

The right is reserved to reject any or all Proposals that, in the judgment of the Board or Director, are not in the best interests of the County/Public Works/Special Districts. The County further reserves the right to cancel this request for Proposals at any time at its sole discretion. In the event of any such rejection of Proposals or cancellation of this solicitation, the County will not be liable for any costs incurred in connection with the preparation and submittal of a Proposal.

Proposals signed by an agent other than the president and secretary of a corporation or a member of a general copartnership must be submitted with a power of attorney or corporate resolution, certified by the secretary or assistant secretary, authorizing such signature; otherwise, the Proposal may be rejected as unauthorized and nonresponsive.

No Proposal will be considered unless the Proposer submits a Proposal for all requested items. If the solicitation document requests multiple quotations, no Proposal will be considered unless the Proposer submits a price on all items within each category; however, the solicitation document may not require the Proposer to submit a price on all of the categories.

B. Altering Solicitation Document

The wording of the solicitation document must not be changed. Any additions, conditions, limitations, or provisions inserted by the Proposer will render their Proposal irregular and may cause its rejection as nonresponsive.

C. County Responsibility

The County will not be responsible for representation made by any of its officers or employees prior to the execution of the proposed Contract unless such understanding or representation is included in the proposed Contract.

D. Determination of Proposer Responsibility

1. A responsible Proposer is a Proposer who has demonstrated the attribute of trustworthiness as well as quality, fitness, capacity, and experience to satisfactorily perform the proposed Contract. It is the County's policy to conduct business only with responsible Contractors.

2. Proposers are hereby notified that, in accordance with Chapter 2.202 of the Los Angeles County Code, the County may determine whether the Proposer is responsible based on a review of the Proposer's performance on any Contracts including, but not limited to, County Contracts. Particular

-1.19-attention will be given to violations of labor laws related to employee compensation and benefits and evidence of false claims made by the Proposer against public entities. Labor law violations which are the fault of Subcontractors and of which the Proposer had no knowledge must not be the basis of a determination that the Proposer is not responsible.

3. The County may declare a Proposer to be nonresponsible for purposes of the proposed Contract if the Board, in its discretion, finds that the Proposer has done any of the following: (1) violated a term of a Contract with the County or a nonprofit corporation created by the County; (2) committed an act or omission which negatively reflects on the Proposer's quality, fitness, or capacity to perform a Contract with the County, any other public entity, or a nonprofit corporation created by the County, or engaged in a pattern or practice which…