OLD_ST._AUGUSTINE_ROAD_SIDEWALK_PROJECT_(Addendum__1_Revision).pdf

INVITATION TO BID

FOR

OLD ST. AUGUSTINE ROAD SIDEWALK PROJECT

BID NUMBER BC-2026-007 \ Financial Project ID # 453817-1- 58-01 \ Federal-Aid Project No. D325 069 B-Federally

Funded

BOARD OF COUNTY COMMISSIONERS

LEON COUNTY, FLORIDA

RELEASE DATE: June 18, 2026

Bid Title: OLD ST. AUGUSTINE ROAD SIDEWALK PROJECT Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B-Federally Funded Opening Date: July 21, 2026, 2:00 pm

OLD ST. AUGUSTINE ROAD SIDEWALK PROJECT

I. Introduction II. Bidding Process

III. Contractor Qualifications IV. Award and Contracting Process V. Required Certifications

VI. Insurance Requirements VII. Terms and Conditions

VIII. Specifications IX. Vendor Questionnaire

Attachments:

A - Plans B - Specifications - Sidewalk C - Draft Agreement D - Federal Terms E - Wage Tables F - Attachments 6 - 21 G - COT Permit H - Water District Exemption

Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B- Federally Funded

Leon County Florida P a g e | 2

I. Introduction

A. Summary

Leon County is seeking the services of a single qualified contractor to construct a sidewalk along Old St. Augustine Road in two seperate locations.

1) South side of the road from Winchester Lane to west of Blairstone Road Intersection.

2) North side of the road from east of Blairstone Road intersection to Paul Russell Road. Additional services will be driveway, regrading, culvert extension, boardwalk, handrail, and other associated work.

A Mandatory Pre-Bid Meeting will be held on Wednesday, July 1, 2026 at 10:00am in the Leon County Purchasing conference room located at 1800-3 North Blair Stone Road, Tallahassee, Fl. 32308. Attendance is mandatory to be eligible for award.

The Mandatory Pre-Bid Meeting may be attended virtually via Teams

Microsoft Teams meeting

Join:

https://teams.microsoft.com/meet/261135279820738?p=HXIOYl1Gr05ozJlsvC

Meeting ID: 261 135 279 820 738

Passcode: kL2Wr9LE

B. Contact Information

Melanie Hooley Purchasing Director 1800-3 Blair Stone Rd Tallahassee, FL 32308 Email: hooleym@leoncountyfl.gov Phone: (850) 606-1600 Department:

Procurement

Department Head:

Melanie Hooley Purchasing Director

C. Timeline

Below is the current schedule of the events that will take place as part of this solicitation. The County reserves the right to make changes or alterations to the schedule as the County determines is in the best interests of the public. If any changes https://teams.microsoft.com/meet/261135279820738?p=HXIOYl1Gr05ozJlsvC mailto:hooleym@leoncountyfl.gov tel:(850)606-1600

Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B-

P a g e | 3 to the Schedule of Events are made, the County will post the changes on the County website either as a public meeting notice, or as an addendum, as applicable. It is the responsibility of Registered Planholders and other interested persons and parties to review the Purchasing Division’s website to stay informed of the Schedule of Events, addenda issued, and public meetings scheduled. The website address is: https://procurement.opengov.com/portal/leoncounty.

Release Project Date June 18, 2026

Pre-Bid Meeting (Mandatory) July 1, 2026, 10:00am Leon County Purchasing 1800-3 N.Blair Stone Road Tallahassee, Fl 32308

Or Via Teams

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/261135279820738?

p=HXIOYl1Gr05ozJlsvC Meeting ID: 261 135 279 820 738 Passcode: kL2Wr9LE

Question Submission Deadline July 6, 2026, 4:00pm

Proposal Submission Deadline July 21, 2026, 2:00pm https://teams.microsoft.com/meet/261135279820738?p=HXIOYl1Gr05ozJlsvC https://teams.microsoft.com/meet/261135279820738?p=HXIOYl1Gr05ozJlsvC

Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B-

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II. Bidding Process

A. BIDDER INSTRUCTIONS

Bidders are expected to examine the specifications, delivery schedule, freight requirements, bid prices and extensions and all general and special conditions of the bid prior to submission. In case of error in price extension, the unit price will govern. Bids must be submitted electronically via OpenGov.

B. SPECIAL ACCOMMODATION

Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability must call the Division of Purchasing at (850) 606-1600 at least five (5) workdays prior to the Pre Bid Conference or Bid opening. If you are hearing or speech impaired, please contact the Purchasing Division by calling the Leon County Administrator's Office using the Florida Relay Service which can be reached at 1(800) 955 8771 (TDD).

C. PROHIBITED COMMUNICATIONS

Any Form of communication, except for written correspondence with the Purchasing Division requesting clarification or asking questions, shall be prohibited regarding a particular request for proposal, request for qualification, bid, or any other competitive solicitation between:

A. Any person or person’s representative seeking an award from such competitive solicitation; and

B. Any County Commissioner or Commissioner’s staff, or any county employee authorized to act on behalf of the Commission to award a particular contract.

For the purpose of this section, a person’s representative shall include, but not be limited to, the person’s employee, partner, officer, director, consultant, lobbyist, lawyer, relative, or any actual or potential subcontractor or consultant of the person.

The prohibited communication shall be in effect as of the release of the competitive solicitation and terminate at the time the Board, or a County department authorized to act on behalf of the Board, awards or approves a contract, rejects all bids or responses, or otherwise takes action which ends the solicitation process.

The provisions of this section shall not apply to oral communications at any public proceeding, including pre-bid conferences, oral presentations before selection committees, contract negotiations during any public meetings, presentations made to the Board, and protest hearings. Further, the provisions of this section shall not apply to contract negotiations between any employee and the intended awardee, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, communications with the County Attorney or communications with the Purchasing Director.

Violation of this section may result in disqualification from this solicitation and shall be grounds for suspension from doing business with the County.

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D. REGISTRATION

Bidders which obtain solicitation documents from sources other than the County Purchasing Division MUST officially register with the County Purchasing Division in order to be placed on the planholders list for the solicitation. In order to register, you must create an account on the County's eProcurement Portal (https://procurement.opengov.com/portal/leoncounty), browse to the bid, and then click the "Follow" button.

Failure to register through the Purchasing Division (https://procurement.opengov.com/portal/leoncounty) may cause your submittal to be rejected as non-responsive.

E. ADDENDA TO SPECIFICATIONS

If any addenda are issued after the initial specifications are released, the County will post the addenda on the Leon County website at https://procurement.opengov.com/portal/leoncounty. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Division will make them available for pick up at the Purchasing Division. It is the responsibility of the Bidder prior to submission of any bid to check the above website or contact the Leon County Purchasing Division at (850) 606-1600 to verify any addenda issued. The receipt of all addenda must be acknowledged on the bid response sheet.

F. QUESTIONS AND CLARIFICATIONS

Questions may be submitted directly through the County's e-Procurement Portal located at https://procurement.opengov.com/portal/leoncounty. Alternatively, if using email, questions pertaining to bid procedures or regarding the specifications should be addressed to both Melanie Hooley and Melanie Hooley, telephone (850) 606- 1600; E-mail: hooleym@leoncountyfl.gov and hooleym@leoncountyfl.gov.

If using email, bidders are requested to send such requests to both representatives of the Purchasing Division. Electronic inquiries are preferred over phone.

Each Bidder shall examine the solicitation documents carefully, including the forms and draft agreement; and, no later than the last day for questions listed in schedule of events, shall make a written request to the County for interpretations or corrections of any ambiguity, inconsistency or error which the bidder may discover in the solicitation, including the agreement. The County will prepare a written response to each written question, comment, and recommendation that is delivered to the County prior to the deadline listed in the schedule of events. The County's written responses will be issued in an addendum to this solicitation. The County will not be responsible for oral clarifications. No negotiations, decisions or actions shall be initiated or executed by the proposer as a result of any discussions with any County employee prior to the opening of proposals. Only those communications which are in a written addendum from the County may be considered as a duly authorized expression on the behalf of the Board. Also, only communications from firms which are in writing will be recognized by the Board as duly authorized expressions on behalf of bidders. Each bidder shall be deemed to have waived all questions that are not submitted to the County in compliance with this section.

G. PREPARATION AND SUBMISSION OF BID

Each Bidder shall submit Bid Prices and other requested information, including alternates or substitutions if allowed by this invitation to bid, on the proper forms and in the manner herein prescribed. The County's only method of submission is electronically via OpenGov. Bids containing any conditions or irregularities of any kind may be rejected by the County.

Any material submitted to the County that Bidder contends constitutes or contains trade secrets or is otherwise exempt from production under Florida public records laws (including Chapter 119, Florida Statutes) (“Trade Secret Materials”) must be redacted, conspicuously labeled “EXEMPT FROM PUBLIC RECORD PRODUCTION — TRADE SECRET” and the applicable https://procurement.opengov.com/portal/leoncounty https://procurement.opengov.com/portal/leoncounty https://procurement.opengov.com/portal/leoncounty

Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B-

P a g e | 6 statutory provision for the exemption must be stated. The Bidder is required to also provide an unredacted copy of the redacted information as part of the Bid. If a third party submits a request to the County for records designated as Trade Secret Materials by a Bidder, the County shall refrain from disclosing the Trade Secret Materials, unless otherwise ordered by a court of competent jurisdiction or authorized in writing by Bidder. By submitting a Bid, Bidder agrees to indemnify and defend the County and its employees and agents from any and all claims, causes of action, losses, fines, penalties, damages, judgments and liabilities of any kind, including attorneys’ fees, litigation expenses, and court costs, relating to the nondisclosure of any Trade Secret Materials in response to a records request by a third party.

H. WITHDRAWAL OF BIDS

Bids may be electronically withdrawn from OpenGov by the vendor prior to the time fixed for opening. Negligence on the part of the Bidder in preparing the Bid confers no right for the withdrawal of the bid after it has been opened.

I. RECEIPT AND OPENING OF BIDS

Bids will be opened publicly at the time and place stated in the Invitation to Bid. When the specified time has arrived no bids received thereafter will be considered. At the time fixed for the opening of bids, the bid tabulation will be made public and will be posted on the Purchasing Division website at: https://procurement.opengov.com/portal/leoncounty.

Sealed bids or replies received by the County pursuant to a competitive solicitation are exempt from public records requirements until such time as the County posts an intended decision or until 30 days after opening of the documents, whichever is earlier. If the County rejects all Bids submitted in response to this ITB, the rejected Bids remain exempt from public records disclosure until the County posts an intended decision or until the County withdraws the reissued Bid. Bids received by the County pursuant to this ITB will not remain exempt for longer than twelve (12) months after the County rejects such Bids.

J. BID GUARANTEE

Bids shall be accompanied by a 5% bid guarantee which shall be a Bid Bond, Certified or Cashier's Check or Bank Draft (no cash, company, or personal checks will be accepted), made payable to the Board of County Commissioners, Leon County, Florida. Such check, bank draft, or bond shall be submitted with the understanding that the bonds will be held until award of bid.

The County reserves the right to hold the Bid Guarantee until after a contract has been entered into or a purchase order has been executed. The accepted Bidders bid bond will be held until execution of the agreement and may be forfeited due to non- performance.

The check or bond shall be submitted with the understanding that it shall guarantee that the Bidder will not withdraw his bid for a period of 90 days after the scheduled closing time for the receipt of bids. It shall also guarantee that the successful bidder will enter into a contract within ten (10) days after he has received notice of acceptance of his bid. In the event of withdrawal of bid, or failure to enter into and fully execute the contract within ten (10) days the contractor may be deemed in to be in default. In such an event, the contractor shall be liable to the County for the full amount of the default.

K. PLANHOLDERS

As a convenience to bidders, the County has made available via the internet lists of all registered planholders for each bid or request for proposals. The information is available on-line at: https://procurement.opengov.com/portal/leoncounty by

Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B-

P a g e | 7 clicking the "Followers" tab on the the advertisement of the respective solicitation. A listing of the registered planholders with their email address is designed to assist bidders in preparation of their responses.

L. REJECTION OF BIDS

The County reserves the right to reject all bids when such rejection is in the best interest of the County.

M. ERRORS AND OMISSIONS

The County and its representatives shall not be responsible for any errors or omission in the ITB. Due care and diligence has been exercised in the preparation of this ITB, and all information contained herein is believed to be substantially correct.

Information is subject to review by the successful respondent.

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III. Contractor Qualifications

The primary contractor or any subcontractors used shall be licensed as specified in the Technical Specifications section.

Copies of the contractor’s licensing placard(s) shall be submitted to Leon County concurrent with bid.

The primary contractor performing the work shall be prequalified by the Florida Department of Transportation (FDOT) for the Sidewalks Specialty Class of Work (Work Class 40).

Copies ofthe contractor’s Certificate of Pre-Qualifications shall be submitted to Leon County concurrent with the bid.

Failure to demonstrate FDOT Pre-Certification in the fashion described shall result in the rejection of the bid.

The primary contractor shall perform the amount of work pursuant to Section 8-1 of the Specifications Package (Attachment #2 - Specifications).

Contractors shall be licensed in the State of Florida as required by Chapter 489, Florida Statutes. Specific license type for this project shall be as indicated in F.S. sections 489.105(3)(a)-(q) as applicable to the scope of work of the project.

Proposed sub-contractors and/or if self-performing, the employee that is performing the work, must hold a license for any specialty work, based on the work required to complete this project.

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IV. Award and Contracting Process

A. AWARD OF BIDS

The bid will be awarded to the lowest responsive, responsible bidder. In accordance with Section 287.05701(3), Florida Statutes, in determining whether a bidder is responsible, the County will not request documentation of or consider a bidder’s social, political, or ideological interests, nor give preference to a bidder based on such interests. The County reserves the right to waive any minor irregularity in bids and to award a bid in whole or in part when either or both conditions are in the best interest of Leon County.

Notice of the Intended Decision will be posted on the County website at:

https://procurement.opengov.com/portal/leoncountyfor a period of seventy-two (72) consecutive hours, which does not include weekends or County observed holidays. Failure to file a protest within the time prescribed in Leon County Policy No.

96-1, Purchasing Policy, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings. Notice of intent of bid protest shall be made in writing to the Purchasing Director, 1800-3 N. Blair Stone Road, Tallahassee, Florida 32308. The bidder shall be responsible for inquiring as to any and all award recommendation/postings.

Should concerns or discrepancies arise during the bid process, bidders are encouraged to contact the Purchasing Division prior to the scheduled bid opening. Such matters will be addressed and/or remedied prior to a bid opening or award whenever practically possible. Bidders are not to contact departments or divisions regarding the bidder complaint.

Any bid award recommendation may be protested on the grounds of irregularities in the specifications, bid procedure, or the evaluation of the bid. Such notice of intent of bid protest shall be made in writing to the Purchasing Director within 72 hours after receipt of the intended recommendation of award and the protestor shall file a formal written bid challenge within 5 business days after the date in which the notice of intent of bid protest has been submitted. The notice of protest shall contain at minimum: the name of the Protestor; the Protestor’s address and phone number; the name of the Protestor’s representative to whom notices may be sent; the name and bid number of the solicitation; and a brief factual summary of the basis of the protest. Failure to file a notice of intent of bid protest or failure to file a formal written bid protest shall constitute a waiver of all rights granted under this section.

B. Agreement

Every procurement for contractual services shall be evidenced by a written agreement. The awarded Bidder will have five calendar days after receipt to acknowledge the purchase order or execute the agreement. The performance of Leon County of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the bid specifications.

C. Payment and Performance Bond

A Combination Payment and Performance Bond in the amount of 100% of the estimated project cost shall be supplied by the Contractor at the time of Agreement execution.

Payment and Performance Bonds shall provide that, in the event of non-performance on the part of the Contractor the bond can be presented for honor and acceptance at an authorized representative or institution located in Tallahassee, Florida.

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Payment bonds executed as a result of the requirements herein by a surety shall make reference to Section 255.05, Florida Statutes, by number and shall contain reference to the notice and time limitation provisions in Section 255.05, Florida Statutes.

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V. Required Certifications

A. Licenses and Registrations

The contractor shall be responsible for obtaining and maintaining throughout the contract period any licenses required pursuant to the laws of Leon County, the City of Tallahassee, or the State of Florida.

If the bidder is operating under a fictitious name as defined in Section 865.09, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulation or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State may submit a copy of the current licensing from the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida.

B. Unauthorized Alien(s)

The Contractor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The County shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of the agreement by the County. As part of the bid response to this solicitation, please complete and submit the attached form AFFIDAVIT CERTIFICATION IMMIGRATION LAWS.

C. Public Entity Crimes Statement

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submission of a proposal in response to this document, the vendor certifies compliance with the above requirements as stated in Section 287.133, Florida Statutes.

D. Employment Eligibility Verification

By providing goods and/or services to the County, the Contractor is obligated to comply with the provisions of Section 448.095, Florida Statutes, “Employment Eligibility.” Compliance with Section 448.095, Florida Statutes., includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor affirms and represents that it is registered with the E-Verify system and is using same and will continue to use same as required by Section 448.095, Florida Statutes.

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E. Equal Opportunity

The contractors and all subcontractors shall agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national origin, sex, age, handicap, marital status, and political affiliation or belief.

F. Scrutinized Company Certification

A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with Leon County for goods or services of any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to section 215.4725, Florida Statutes, or is engaged in a boycott of Israel.

A company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with Leon County for goods or services of $1 million or more if, at the time of bidding on, submitting a proposal for, or entering into or renewing such contract, the company is on the Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Florida Statutes, Section 215.4725, Florida Statutes, or with companies engaged in business operations in Cuba or Syria.

G. Certificate of Current Capacity

Pursuant to Section 337.14(1), Florida Statutes, Contractor must certify that the firm has the financial capacity to complete this project.

H. Conflict of Interest

Neither the Recipient nor any of its contractors or their subcontractors shall enter into any contract, subcontract or arrangement in connection with the Project or any property included or planned to be included in the Project in which any member, officer or employee of the Recipient or the locality during tenure or for 2 years thereafter has any interest, direct or indirect. If any such present or former member, officer or employee involuntarily acquires or had acquired prior to the beginning of tenure any such interest, and if such interest is immediately disclosed to the Recipient, the Recipient, with prior approval of the Department, may waive the prohibition contained in this paragraph provided that any such present member, officer or employee shall not participate in any action by the Recipient or the locality relating to such contract, subcontract or arrangement. The Recipient shall insert in all contracts entered into in connection with the Project or any property included or planned to be included in any Project, and shall require its contractors to insert in each of their subcontracts, the following provision:

"No member, officer or employee of the Recipient or of the locality during his tenure or for 2 years thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof."

The provisions of this paragraph shall not be applicable to any agreement between the Recipient and its fiscal depositories or to any agreement for utility services the rates for which are fixed or controlled by a governmental agency. Contractor must certify the firm has no conflicts of interest.

I. Indemnification

The Contractor shall indemnify and hold harmless the County, its officials, officers, employees and agents including but not limited to the Florida Department of Transportation from and against all claims, liabilities, damages, losses, costs, including, Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B-

P a g e | 13 but not limited to, reasonable attorneys’ fees, or suits of any nature whatsoever arising out of, because of, or due to any acts or omissions of the Contractor, its delegates, employees and agents arising out of or under this Agreement.

The County may, at its sole option, defend itself or require the Contractor to provide the defense. The Contractor acknowledges that ten dollars ($10.00) of the Contract Sum paid to the Contractor, and the promises and covenants herein, constitute sufficient consideration for the Contractor's indemnification of the County, its officials, officers and employees.

It is understood that the Contractor’s responsibility to indemnify and defend the County, its officials, officers and employees is limited to the Contractor’s proportionate share of liability caused by the negligent acts or omissions of the Contractor, its delegates, agents, or employees.

Recipient agrees to include the following indemnification in all contracts with contractors, subcontractors, consultants, or subconsultants (each referred to as “Entity” for the purposes of the below indemnification)who perform work in connection with this Agreement:

“To the extent provided by law, [ENTITY] shall indemnify, defend, and hold harmless the [RECIPIENT] and the State of Florida, Department of Transportation, including the Department’s officers, agents, and employees, against any actions, claims, or damages arising out of, relating to, or resulting from negligent or wrongful act(s) of [ENTITY], or any of its officers, agents, or employees, acting within the scope of their office or employment, in connection with the rights granted to or exercised by [ENTITY] hereunder, to the extent and within the limitations of Section 768.28, Florida Statutes.

The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Florida Statutes, Section 768.28. Nor shall the same be construed to constitute agreement by [ENTITY] to indemnify [RECIPIENT] for the negligent acts or omissions of [RECIPIENT], its officers, agents, or employees, or third parties. Nor shall the same be construed to constitute agreement by [ENTITY] to indemnify the Department for the negligent acts or omissions of the Department, its officers, agents, or employees, or third parties. This indemnification shall survive the termination of this Agreement.”

J. Inspector General

The Parties agree to comply with s.20.055(5), Florida Statutes, and to incorporate in all subcontracts the obligation to comply with s.20.055(5), Florida Statutes. It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section

K. Lobbying Certification

The bidder shall complete FDOT Forms #375-030-33 and #375-030-34 for the lobbying certification requirement pursuant to 49 CFR part 20.

L. Non-Collusion Provision

Complete FDOT Form #575-060-13 pursuant to 23 CFR 635. 112(f) to affirm that bidder has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action, in restraint of free competitive bidding in connection with the submitted bid. Failure to submit the executed statement as part of the bidding documents will make the bid nonresponsive and not eligible for award consideration.

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M. Suspension and Debarment

Complete FDOT Form #375-030-32 pursuant to 2 CFR parts 180 & 1200 to certify that no person associated with the firm are presently suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

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VI. Insurance Requirements

A. Overview

Contractor shall, at its sole expense, procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the Contractor’s bid.

A. Minimum Limits of Insurance. Contractor shall maintain limits no less than:

1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury and property damage per occurrence with a $3,000,000 annual aggregate. Completed operations coverage will be provided for a period of three (3) years beyond termination and/or completion of the Project. Coverage must include bodily injury and property damage, including Premise/Operations: a per location aggregate, Broad Form Contractual liability; Broad Form Property Damage; Fire Legal liability; Independent Contractors coverage;

Cross Liability & Severability of Interest Clauses; and Personal Injury, and coverage for explosion, collapse, and underground (X, C, U).

2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage. (non-owned, hired car).

3. Workers’ Compensation and Employers Liability: insurance covering all employees meeting statutory limits in compliance with the applicable state and Federal laws and employer’s liability with a limit of $500,000 per accident, $500,000 disease policy limit, $500,000 disease each employee. Waiver of subrogation in lieu of additional insured is required.

B. Deductibles and Self-Insured Retentions o Any deductibles or self-insured retentions must be declared to and approved by the County. At the option of the County, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the County, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

C. Other Insurance Provisions o The policies are to contain, or be endorsed to contain, the following provisions:

1. General Liability and Automobile Liability Coverages (County is to be named as Additional Insured).

a. The County, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on behalf of the Contractor, including the insured’s general supervision of the Contractor; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protections afforded the County, its officers, officials, employees or volunteers.

b. The Contractor’s insurance coverage shall be primary insurance as respects the County, it officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the County, its officers, officials, employees, or volunteers shall be in excess of the Contractor’s insurance and shall not contribute with it.

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c. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the County, its officers, officials, employees, or volunteers.

d. The Contractor’s insurance shall apply separately to each insured against whom claims are made or suit is brought, except with respect to the limits of the insurer’s liability.

2. All Coverages

• Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty

(30) days’ prior written notice by certified mail, return receipt requested, has been given to the County.

D. Acceptability of Insurers. Insurance is to be placed with insurers with a Best’s rating of no less than A:VII.

E. Verification of Coverage. Contractor shall furnish the County with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved by the County before work commences. The County reserves the right to require complete, certified copies of all required insurance policies at any time.

Certificates of Insurance acceptable to the County shall be filed with the County prior to the commencement of the work. These policies described above, and any certificates shall specifically name the County as an additional Insured and shall contain a provision that coverage afforded under the policies will not be canceled until at least thirty (30) days prior to written notice has been given to the County.

o Cancellation clauses for each policy should read as follows: Should any of the above described policies be canceled before the expiration date thereof, the issuing company will mail thirty (30) days written notice to the Certificate Holder named herein.

F. Subcontractors. Contractors shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all the requirements stated herein.

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VII. Terms and Conditions

A. Standard Terms and Conditions

The terms and conditions associated with this solicitation are as set forth in the Agreement contained in the "Attachments" section of this solicitation. After the award of the solicitation, the County will finalize the preparation of the Agreement and forward it to the Firm awarded the bid, after which the Firm will have five days to execute the Agreement and return it to the County.

B. Manufacturers' Name and Approved Equivalents

Manufacturers' names, trade names, brand names, information and/or catalog numbers listed in a specification are for information and not intended to limit competition. The bidder may offer any brand for which he is an authorized representative, which meets or exceeds the specifications for any item(s). If bids are based on equivalent products, indicate on the bid form the manufacturer's name and catalog number. Bidder shall submit with his bid, cuts, sketches, and descriptive literature and/or specifications. The bidder should also explain in detail the reason(s) why and submit proof that the proposed equivalent will meet the specifications and not be considered an exception thereto. The Leon County Board of County Commissioners reserves the right to be the sole judge of what is equal and acceptable. Bids which do not comply with these requirements are subject to rejection. If Bidder fails to name a substitute it will be assumed that he is bidding on, and he will be required to furnish goods identical to bid standard.

C. Conflicting Terms and Conditions

In the instance that terms, conditions, specifications, or other instruments are provided by architects, engineers, or persons other than County Procurement concerning the matters herein, then the terms and conditions in this Solicitation document shall prevail over all other terms and conditions.

D. Penalties

BIDS MAY BE REJECTED AND/OR Bidder(S) DISQUALIFIED FOR THE FOLLOWING REASONS:

A. Failure to perform according to agreement provisions.

B. Conviction in a court of law of any criminal offense in connection with the conduct of business

C. Clear and convincing evidence of a violation of any federal or state anti-trust law based on the submission of bids or proposals, or the awarding of contracts.

D. Clear and convincing evidence that the bidder has attempted to give a Board employee a gratuity of any kind for the purpose of influencing a recommendation or decision in connection with any part of the Board's purchasing activity.

E. Other reasons deemed appropriate by the Board of County Commissioners.

Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B-

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VIII. Specifications

A. Summary of Work

Leon County is seeking the services of a single qualified contractor to construct a sidewalk along Old St. Augustine Road in two separate locations.

1) South side of the road from Winchester Lane to west of Blairstone Road Intersection.

2) North side of the road from east of Blairstone Road intersection to Paul Russell Road. Additional services will be driveway , regrading, culvert extension, boardwalk, handrail, and other associated work.

B. General Requirements

The construction sequence and design notes are shown on the construction plans. The construction procedures, materials, equipment, and the technical specifications listed herein, shall be in accordance with the following specifications and contract documents:

A. Specifications Package (Attachment #2) for the above Summary of Work.

B. FDOT FY 25-26 Standard plans for Road and Bridge Construction and applicable Interim Revisions.

C. Manual on Uniform Traffic Control Devices (MUTCD), U.S. Department of Transportation Federal Highway Administration, 2009 Edition (2nd Revision).

C. General Information

A. Provisions o An allowance of 180 calendar days has been set for completion of this project, including utility coordination and lane closure.

o The liquidated damages will be set based on the bid price and pursuant to Section 8-10 of the Specifications Package (Attachment #2).

o Contractor shall develop the CONSTRUCTION SEQUENCE and it shall be accepted by the Engineer of Record and Project Owner.

o One primary contractor will be selected to construct all improvements based on the total low bid.

B. The primary contractor shall be licensed by the State of Florida as a Licensed Building or General Contractor pursuant to FS 489.105(3)(a)(b). All Licensed Building or General Contractors used on the project shall possess an active and current licensing placard issued by the Florida Department of Business and Professional Regulation

(DBPR).

C. For building projects, Contractors shall be licensed in the State of Florida as required by Chapter 489, Florida Statutes. Specific license type for this project shall be as indicated in F.S. sections 489.105(3)(a)-(o) as applicable to the scope of work of the project.

D. Materials o All materials used for this project shall be on the FDOT’s Approved Product List (APL) or from a plant with certified Quality Control (QC) Program by FDOT on the Production Facility Listing.

Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B-

P a g e | 19 o Leon County shall reserve the right to sample any or all materials to determine whether materials meet the required specifications or not.

o Failure to meet specifications shall be cause for cancellation of delivery and rejection of materials provided for partial or full payment deduction as determined by the County representative.

o All quality control testing costs shall be considered as incidental and included as part of the total bid.

o Contractor is responsible to contact the Engineer of Record for confirmation on the shop drawing submittal requirements.

E. Contractor Responsibilities o Contractor shall conduct a pre-construction meeting, inviting all involved agencies and utilities. Contractor shall not start work until all permits have been received and the “Notice to Proceed” from Leon County is issued.

o The Contractor shall post all applicable permits and provide advanced notice flyers to adjacent property owners before construction.

F. National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges from Construction Activities may apply to this Contract. It is the Contractor’s responsibility to secure either a NPDES - Construction Generic Permit (CGP) or an exemption letter from FDEP prior to commencement of construction. A copy of the NPDES permit application form can be obtained through the Florida Department of Environmental Protection’s (FDEP) web site at http://www.dep.state.fl.us/water/stormwater/npdes/permits_forms.htm.

o A copy of the NPDES permit or exemption letter shall be provided to Leon County Public Works Department and Leon County Development Support and Environmental Services prior to construction commencement.

G. Stakeouts o Contractor is responsible to verify the survey control points for construction stakeouts.

o Before the final walkthrough, Contractor shall provide the as-built survey to Engineer of Record and Project Owner to close the project.

o The construction stakeouts and as-built survey costs are included in the bid price.

H. The exact location of all utilities in vicinity of the construction activities shall be determined by Contractor prior to construction. Contractor shall contact all utility companies through Sunshine State One Call of Florida, Inc. (1- 800-432-4770) two business days in advance of beginning construction. See Attachments for the Utilities Coordination Information.

I. Working Hours o Working hours shall be from 9:00 a.m. to 4:00 p.m., Monday through Friday. However, upon the request of Contractor, County Engineer or his/her designee, may consider an alternative to these working hours based on the time of the year, site, weather, and traffic conditions.

o There should be no works on holidays: New Year, Martin Luther King, Jr. Day, Memorial Day, Labor Day, Veterans Day, Thanksgiving, Friday after Thanksgiving, and Christmas.

o No night work shall be performed unless approved by County Engineer.

J. Contractor is required to transfer the original manufacturer warranties to the ultimate operation and maintenance agency for the installed equipment.

K. Maintenance of Traffic http://www.dep.state.fl.us/water/stormwater/npdes/permits_forms.htm

Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B-

P a g e | 20 o Contractor is responsible to obtain a qualified professional, with FDOT Advanced Maintenance of Traffic certificate, to implement any Maintenance of Traffic (MOT) Plan. MOT Plan is not included in the plans.

o Two-week advanced notice is required by Leon County.

o Coordinate with the Leon County Chief of Construction Management to implement the plan.

o MOT Plan shall use traffic control devices listed in the Manual for Uniform Traffic Control Devices and follow FDOT Standard Plans Indices.

L. Contractor shall furnish, erect, and maintain all necessary barricades, warning, and detour signs with suitable and adequate lighting while providing flagmen where necessary to direct traffic, and take all other precautions to protect the workers and the public.

M. Property Survey o Contractor shall verify and clearly mark all property lines and easement limits prior to construction in the project area.

o Contractor is required to take photos or videos of the project site before starting construction to prevent future disputes.

o Any public or private property damaged outside the project limits by construction activities shall be restored / repaired at the Contractor’s expense.

N. Contractor is responsible to establish a staging area with County Engineer's review and approval prior to commencement of construction. If the proposed staging area is outside the County easements, right‐of-way, or properties, Contractor is required to obtain a Temporary Construction Staging Area Permit from Leon County Development Support and Environmental Management Department. Contractor is also responsible to obtain necessary permits if required by any other agencies.

D. Additional Information

The following documentations are provided to Contractor to comply with construction related requirements.

Attachment A: Improvement Plans

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IX. Vendor Questionnaire

Bids must be submitted electronically via OpenGov.

A. ACCEPTANCE OF COUNTY TERMS AND CONDITIONS*

The terms and conditions associated with this solicitation are set forth in the Agreement contained in the "Attachments" section of this solicitation. By submitting a response, the proposer acknowledges that it has reviewed the Agreement and agrees to comply with and be bound by all terms, conditions, and requirements contained therein.

Leon County objects to and shall not consider any additional terms or conditions submitted by a proposer, including any terms appearing in documents attached to or incorporated within the proposal. Any such additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

Failure to agree to the terms and conditions of the solicitation, including the Agreement, or failure to comply with the solicitation requirements, including those specifying information that must be submitted with a proposal, may result in the proposal being deemed non-responsive and rejected.

☐ Please confirm

*Response required

B. Company Information* Provide company name as registered with the Florida Department of State, Division of Corporations.

Maximum response length: 100 characters

*Response required

C. Taxpayer ID Number* Provide the company's FEI/EIN Number.

Maximum response length: 15 characters

*Response required

D. Drug-Free Workplace Certification* As the person authorized to confirm this statement on behalf of this firm, I certify that this firm complies fully with DRUG- FREE WORKPLACE Section 287.087, Florida Statutes. See section titled Drug-Free Workplace Requirements for details.

☐ Please confirm

*Response required

E. Scrutinized Company Certification* As required by Section 287.135(5), Florida Statutes, I certify that the firm is not participating in a boycott of Israel.

☐ Please confirm

*Response required

Bid Number BC-2026-007 \ Financial Project ID # 453817-1-58-01 \ Federal-Aid Project No. D325 069 B-

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F. Scrutinized Company Certification* As required by Section 287.135(5) Florida Statutes, I certify that the firm is not participating in a boycott of Israel, is not on the…