OHS Softball Field Project.pdf

REQUEST FOR BIDS

Bid No. 2027-01-005B OHS Softball Field Project

Bid Responses are due September 01, 2026 at 02:00:00 PM

SITE WALK:

Wednesday, August 19, 2026 at 09:00:00 AM, PT

OHS Softball Field

BID DOCUMENTS

TABLE OF CONTENTS

1. Notice to Bidders

2. Instructions to Bidders

3. Bid Forms

4. Contract

5. Performance and Payment Bonds

6. General Conditions

7. Special Conditions

8. Specifications

9. Project Forms

1. NOTICE TO BIDDERS

1. Notice is hereby given that the Board of Education of the Oceanside Unified School District

(“District”), of the County of San Diego, State of California, will receive proposals for Bid No. 2027- 01-005B OHS Softball Field Project (“Project”) up to, but not later than September 01, 2026 at 2:00:00 PM. All proposals shall be received via upload to PlanetBids.

2. Each bid shall be completed on the Bid Proposal Form included in the Contract Documents, and must conform and be fully responsive to this invitation, the plans, specifications, and all other Contract Documents. Copies of the Contract Documents are available at PlanetBids, and through a link to PlanetBids on the District website (https://www.oside.us/departments/fiscal-services/purchasing/bids).

3. Each bid shall be accompanied by cash, a cashier’s or certified check, or a bidder’s bond executed by a surety licensed to do business in the State of California as a surety, made payable to the District, in an amount not less than ten percent (10%) of the maximum amount of the bid. The check or bid bond shall be given as a guarantee that the bidder to whom the contract is awarded will execute the Contract Documents, and will provide the required payment and performance bonds and insurance certificates within ten (10) days after the notification of the award of the contract.

4. This is a public works project and the successful bidder shall comply with the provisions of the Labor

Code pertaining to payment of the generally prevailing rate of wages and apprenticeships or other training programs. The Department of Industrial Relations has made available the general prevailing rate of per diem wages in the locality in which the work is to be performed for each craft, classification or type of worker needed to execute the contract, including employer payments for health and welfare, pension, vacation, apprenticeship and similar purposes. Copies of these prevailing rates are available to any interested party upon request and are online at https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html. The Contractor and all subcontractors shall pay not less than the specified rates to all workers employed by them in the execution of the Contract. It is the Contractor’s responsibility to determine any rate change.

5. The schedule of per diem wages is based upon a working day of eight hours. The rate for holiday and overtime work shall be at least time and one half.

6. The substitution of appropriate securities in lieu of retention amounts from progress payments in accordance with Public Contract Code § 22300 is permitted.

7. Pursuant to Public Contract Code § 4104, each bid shall include the name, license number, and location of the place of business of each subcontractor who shall perform work or service or fabricate or install work for the contactor in excess of one-half of one percent (0.5%) of the bid price. The bid shall describe the type of the work to be performed by each listed subcontractor.

8. No bid may be withdrawn for a period of sixty (60) days after the date set for the opening for bids except as provided by Public Contract Code § 5100 et seq. The District reserves the right to reject any and all bids and to waive any informalities or irregularities in the bidding.

https://vendors.planetbids.com/portal/62973/portal-home https://www.oside.us/departments/fiscal-services/purchasing/bids https://www.oside.us/departments/fiscal-services/purchasing/bids https://www.dir.ca.gov/Public-Works/Prevailing-Wage.html

9. Minority, female, and disabled veteran contractors are encouraged to submit bids.

10. The project is subject to compliance monitoring and enforcement by the California Department of

Industrial Relations. In accordance with Labor Code § 1771.1, all bidders, contractors and subcontractors working at the site shall be registered with the Department of Industrial Relations at time of bid opening and at all relevant times. Proof of registration shall be provided as to all such contractors prior to the commencement of any work.

11. Each bidder must possess at the time the bid is awarded the following classifications of

California State Contractor’s license: A-General Engineering or B-General Building.

The Contractor’s California State License number shall be clearly stated on the bidder’s proposal.

12. The Board of Education has not found that the Project is substantially complex and therefore requires a standard retention amount of only five percent (5%).

13. Bidders’ Conference and Site Walk. A bidders’ conference and site walk is mandatory and in compliance with Public Contract Code § 6610 will be held on August 19, 2026 at 09:00:00 AM sharp. The meeting location will be at Oceanside High School Softball Field, 1000 Center Avenue, Oceanside, CA 92054. Park in Center Avenue parking lot.

15. A payment bond is required for a public works contract involving an expenditure in excess of twenty-five thousand dollars ($25,000). Separate payment and performance bonds, each in an amount equal to 100% of the total Contract amount, are required, and shall be provided to the District prior to execution of the Contract and shall be in the form set forth in the Contract Documents. All bonds (Bid, Performance, and Payment) must be issued by a California admitted surety as defined in California Code of Civil Procedure section 995.120, and original copies sent to:

Oceanside Unified School District, Fiscal Services Department 2111 Mission Ave., Bldg. A, Oceanside, CA 92058 Attn: Chris Altstatt Email: christopher.altstatt@oside.us

16. No member, official, or employee of the District shall have any personal interest, direct or indirect, in this Bid, nor shall any member, official, or employee participate in any decision relating to the Bid or Contract, which affects his personal interests of any corporation, partnership, or association in which he is directly or indirectly interested. This provision specifically extends to any District consultants who assisted in preparation of the bid documents, including, but not limited to, design specifications.

17. The District has made a finding that the use of certain brands or trade names are necessary in order to provide uniformity, match existing brands in use, and facilitate cost savings on maintenance, installation and repairs among District campuses. Therefore, Contractor shall include products from the listed manufacturers only. The product manufacturer has been standardized pursuant to Public Contract Code section 3400 and substitutions will not be accepted. No exceptions.

mailto:christopher.altstatt@oside.us

Published to PlanetBids: August 05, 2026

Publication Dates: August 05, 2026– August 12, 2026

Notice sent to the following contractor trade journals in compliance with Public Contract Code §§ 22036, 22037: Daily Journal, plus OUSD website link to PlanetBids

2. INSTRUCTIONS TO BIDDERS

Each bid submitted to the Oceanside Unified School District (“District”) for the 2027-01-005B OHS Softball Field Project (“Project”) shall be in accordance with the following instructions and requirements, which are part of the Contract Documents for this Project.

1. Deadline For Receipt of Proposals. Each bid shall be submitted via upload to PlanetBids no later than September 01, 2026, 02:00:00PM. Any bids received after the time stated, regardless of the reason, shall be considered non-responsive.

2. Schedule of Events.

Event Dates Email/Post/Publish Bid Documents August 05 & August 12, 2026

Site Visit: Oceanside High School Softball Field

Oceanside High School

1000 Center Ave.

Oceanside, CA 92054

August 19, 2026

09:00:00AM SHARP

Requests for Clarifications to the Bid Documents Due August 24, 2026, 02:00PM Responses to Requests for Clarifications Due August 27, 2026 Proposals Due September 01, 2026, 02 00 00PM District Ratifies Project Award at Board Meeting October 13, 2026 District Posts Notice of Intent to Award via PlanetBids October 14, 2026 Project Completion (Estimated) December 31, 2026

3. Bidders’ Conference and Site Walk. A mandatory site walk will be held on Wednesday, August

19, 2026 at 09:00:00AM sharp. The meeting location is at Oceanside High School Softball Field, 1000 Center Ave., Oceanside, CA 92054, (park in the Center Avenue parking lot). The failure to attend the conference will result in the disqualification of the bid of the non-attending bidder.

4. Requests for Information. A bidder’s failure to request clarification or interpretation of an apparent error, inconsistency or ambiguity in the Contract Documents waives that bidder’s right to thereafter claim entitlement to additional compensation based upon an ambiguity, inconsistency, or error, which should have been discovered by a reasonably prudent Contractor, subject only to the limitations of Public Contract Code § 1104. To the fullest extent permitted by law District expressly disclaims https://vendors.planetbids.com/portal/62973/portal-home responsibility for assumptions a bidder may draw from the presence or absence of information in the bid documents. Any questions relative to the bid shall be in writing and directed to the Purchasing Department at the address specified for receipt of bid proposals. These requests shall be submitted to the District at least seven (7) working days prior to the date the bid is due, or as noted in the Schedule of Events. Requests for Clarification due to PlanetBids Q&A by August 24, 2026 by

2:00:00PM.

5. Bid Proposal Forms. All bid proposals shall be made on the form provided by the District. All items on the form shall be filled out in ink, or entered digitally. Numbers should be stated in figures, and the signatures of all individuals must be in long hand, or utilizing a qualified document handling service (i.e.: DocuSign). The completed form should be without interlineations, alterations, or erasures.

6. Execution of Forms. Each bid shall give the full business address of the bidder and must be signed by the bidder or bidder’s authorized representative with his or her usual signature. Bids by partnerships must furnish the full names of all partners and must be signed in the partnership name by a general partner with authority to bind the partnership in such matters. Bids by corporations must be signed with the legal name of the corporation, followed by the signature and designation of the president, secretary, or other person authorized to bind the corporation in this matter. The name of each person signing shall also be typed or printed below the signature. When requested by the District, satisfactory evidence of the authority of the officer signing on behalf of the corporation or partnership shall be furnished. A bidder’s failure to properly sign required forms may result in rejection of the bid. All bids must include the bidder’s contractor license number(s) and expiration date(s).

7. Bid Security. Bid proposals shall be accompanied by a certified or cashier’s check or bid bond for an amount not less than ten percent (10%) of the bid amount payable to the District. A bid bond shall be secured from an admitted surety company, licensed in the State of California, and satisfactory to the District. The bid security shall be given as a guarantee that the bidder will enter into the Contract if awarded the work, and in the case of refusal or failure to enter into the Contract within ten (10) calendar days after notification of the award of the Contract or failure to provide the payment and performance bonds and proof of insurance as required by the Contract Documents, the District shall have the right to award the Contract to another bidder and declare the bid security forfeited. The District reserves the right to pursue all other remedies in law or equity relating to such a breach including, but not limited to, seeking recovery of damages for breach of contract. Failure to provide bid security, or bid security in the proper amount, may result in rejection of the bid.

8. Withdrawal of Bid Proposals. Bid proposals may be withdrawn by the bidders prior to the time fixed for the opening of bids, but may not be withdrawn for a period of sixty (60) days after the opening of bids, except as permitted pursuant to Public Contract Code § 5103.

9. Addenda or Bulletins. The District reserves the right to issue addenda or bulletins prior to the opening of the bids subject to the limitations of Public Contract Code § 4104.5. Any addenda or bulletins issued prior to bid time shall be considered a part of the Contract Documents.

10. Bonds. The successful bidder shall be required to submit payment and performance bonds as specified in and using the bond forms included with the Contract Documents. All required bonds shall be based on the maximum total contract price as awarded, including additive alternates, if applicable.

11. Rejection of Bids and Award of Contract. The District reserves the right to waive any irregularities in the bid and reserves the right to reject any and all bids. The Contract will be awarded, if at all, within sixty (60) calendar days after the opening of bids to the lowest responsible and responsive bidder, subject to Board of Education approval. The time for awarding the Contract may be extended by the District with the consent of the lowest responsible, responsive bidder.

12. Execution of Contract. The successful bidder shall, within ten (10) calendar days of the Notice of

Award of the Contract, sign and deliver to the District the executed contract along with the bonds and certificates of insurance required by the Contract Documents. In the event the successful bidder fails or refuses to execute the Contract or fails to provide the bonds and certificates as required, the District may declare the bidder’s bid deposit or bond forfeited as liquidated damages and may award the work to the next lowest responsible, responsive bidder, or may reject all bids and, in its sole discretion, call for new bids. In all cases, the District reserves the right, without any liability, to cancel the award of Contract at any time prior to the full execution of the Contract.

13. Drawings and Specifications. All drawings, specifications and other documents used or prepared during the project shall be the exclusive property of the District.

14. Evidence of Responsibility. Upon the request of the District, a bidder shall submit promptly to the

District satisfactory evidence showing the bidder’s financial resources, the bidder’s experience in the type of work being required by the District, the bidder’s availability to perform the Contract and any other required evidence of the bidder’s qualifications and responsibility to perform the Contract. The District may consider such evidence before making its decision to award the Contract. Failure to submit requested evidence may result in rejection of the bid.

15. Taxes. Applicable taxes shall be included in the bid prices.

16. Bid Exceptions. Bid exceptions are not allowed. If the Bidder has a comment regarding the bid documents or the scope of work, the Bidder shall submit those comments to the District for evaluation at least five working days prior to the opening of the bids, or when Request for Clarifications are due as noted in the Schedule of Events. No oral or telephonic modification of any bid submitted will be considered and a written modification (uploaded to PlanetBids Q&A) may be considered only if received prior to the opening of bids. Emailed or faxed bids or modifications will not be accepted.

17. Discounts. Any discounts which the bidder desires to provide the District must be stated clearly on the bid form itself so that the District can calculate the net cost of the bid proposal. Offers of discounts or additional services not delineated on the bid form will not be considered by the District in the determination of the lowest responsible responsive bidder.

18. Quantities. The quantities shown on the plans and specifications are approximate. The District reserves the right to increase or decrease quantities as desired.

19. Prices. Bidders must quote prices F.O.B. unless otherwise noted. Prices should be stated in the units specified and bidders should quote each item separately.

20. Samples. On request, samples of any products being bid shall be furnished to the District.

21. Substitutions. No substitutions. District provides materials for roofing projects.

22. Container Costs and Delivery. All costs for containers shall be borne by the bidder. All products shall conform to the provisions set forth in the federal, county, state and city laws for their production, handling, processing and labeling. Packages shall be so constructed to ensure safe transportation to the point of delivery.

23. Bid Negotiations. A bid response to any specific item of the bid using terms such as “negotiable,”

“will negotiate,” or similar phrases, will be considered non-responsive.

24. Prevailing Law. In the event of any conflict or ambiguity between these instructions and state or federal law or regulations, the latter shall prevail. All equipment to be supplied or services to be performed under the bid proposal shall conform to all applicable requirements of local, state and federal law, including, but not limited to, Labor Code §§ 1771, 1778 and 1779.

25. Allowances. An “allowance” means an amount included in the bid proposal for work that may or may not be included in the Project, depending on conditions that will become known only after the Project is underway.

26. Subcontractors. Pursuant to the Subletting and Subcontracting Fair Practices Act, Public Contract

Code §§ 4100 et sq., every bidder shall, on the enclosed Subcontractor List Form, set forth:

a. The name, license number, and location of the place of business of each Subcontractor who will perform work or labor or render service to the bidder in or about the work or fabricate and install work in an amount in excess of one-half of the one percent (0.5%) of the bidder’s total bid.

b. If the bidder fails to specify a Subcontractor for any portion of the work to be performed under the Contract in excess of one-half of one percent (0.5%) of the bidder’s total bid, bidder agrees that bidder is fully qualified to and shall perform that portion of the work. The successful bidder shall not, without the written consent of the District or compliance with Public Contract Code §§ 4100 et seq., either:

1) Substitute any person as Subcontractor in place of the Subcontractor designated in the original bid;

2) Permit any subcontract to be voluntarily assigned or transferred or allow the work to be performed by anyone other than the original Subcontractor listed in the bid; or

3) Sublet or subcontract any portion of the work in excess of one-half of one percent (0.5%) of the total bid as to which the bidder’s original bid did not designate a Subcontractor.

27. Examination of Contract Documents and Work Site. Before submitting a bid proposal, all bidders shall carefully examine the Contract Documents, including the plans and specifications, shall visit the site of the proposed work, and shall fully inform themselves of all conditions in and about the work site, as well as applicable federal, state and local laws and regulations that may affect the work.

No bidder shall visit the site without prior authorization of the District. Bidders shall contact Purchasing Department designee for coordination of site visits.

28. Form and Approval of Contract. The Contract Documents must be approved by the Board of

Education of the District and its legal counsel. The bidder selected by the District shall execute the contract provided by the District.

29. Licenses and Permits. Each bidder shall at all times possess all appropriate and required licenses or other permits to perform the work as identified in the Contract Documents. Upon request, each bidder shall furnish the District with evidence demonstrating possession of the required licenses or permits.

30. Denial of Right to Bid. Contractors or Subcontractors who have violated state law governing public works shall be denied the right to bid on this public works contract pursuant to Labor Code § 1777.7.

31. Bidders Interested in More Than One Bid. No person, firm, or corporation shall make, or file, or be interested in more than one bid. However, a person, firm, or corporation that has submitted a subproposal to a bidder, or that has quoted prices of materials to a bidder, is not thereby disqualified from submitting a sub-proposal or quoting prices to other bidders or from submitting a prime proposal.

32. Contractor’s State License Board. Contractors and Subcontractors are required by law to be licensed and regulated by the California Contractors’ License Board.

33. Fingerprinting. By law it is the District’s responsibility to determine whether a contractor must provide fingerprint certification. Pursuant to Education Code § 45125.2, the District considers the totality of the circumstances in order to determine if fingerprinting of employees of a contractor working on a school site is required. Factors to be considered include the length of time the contractor’s employees are on school grounds, whether students are in proximity to the location where the contractor’s employees are working, and whether the contractor’s employees are working alone or with others.

34. Labor Compliance Monitoring. The Project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations. In accordance with Labor Code § 1771.1, all bidders, contractors and subcontractors working at the site shall be duly registered with the Department of Industrial Relations at time of bid opening and at all relevant times. Proof of registration shall be provided as to all such contractors prior to the commencement of any work.

35. Additive and Deductive Items: Method of Determining Lowest Bid. Pursuant to Public Contract Code § 20103.8, if the bid solicitation includes additive and/or deductive items, the checked [X] method shall be used to determine the lowest bid:

X (a) The lowest bid shall be the lowest bid price on the base contract without consideration of the prices on the additive or deductive items.

_____ (b) The lowest bid shall be the lowest total of the bid prices on the base contract and those additive or deductive items that were specifically identified in the bid solicitation or Bid Proposal Form as being used for the purpose of determining the lowest bid price.

_____ (c) The lowest bid shall be the lowest total of the bid prices on the base contract and those additive or deductive items taken in order from a specifically identified list of those items that, when in the solicitation, and added to, or subtracted from, the base contract, are less than, or equal to, a funding amount publicly disclosed by the District before the first bid is opened.

_____ (d) The lowest bid shall be determined in a manner that prevents any information that would identify any of the bidders or the proposed Subcontractors or suppliers from being revealed to the public entity before the ranking of all bidders from lowest to highest has been determined.

If no method is checked, sub-paragraph (a) shall be used to determine the lowest bid.

Notwithstanding the method used by the District to determine the lowest responsible bidder, the District retains the right to add to or deduct from the Contract any of the items included in the bid solicitation.

36. Public Records Act. Responses to the Bid Documents will become the property of the District and subject to the California Public Records Act, Government Code sections 6250, et seq. Those elements in each response that are trade secrets as that term is defined in Civil Code section 3426.1(d) or otherwise exempt by law from disclosure and which are prominently marked as “TRADE SECRET,” “CONFIDENTIAL,” or “PROPRIETARY” may not be subject to disclosure. The District shall not be liable or responsible for the disclosure of any such records including, without limitation, those so marked if disclosure is deemed to be required by law or by an order of the Court. Any responses that indiscriminately identify all or most of its response as exempt from disclosure without justification may be deemed non-responsive. In the event the District is required to defend an action on a Public Records Act request for any of the contents of a response marked “Confidential,” “Proprietary,” or “Trade Secret,” each respondent agrees, by submission of its response for the District’s consideration, to defend and indemnify the District from all costs and expenses, including attorneys’ fees, in any action or liability arising under the Public Records Act.

37. Quality. All equipment and materials used in the installation should be new. Used, refurbished or repurposed equipment or material will not be acceptable.

38. Bid Protest. Any bid protest must be in writing and received by the District Office before 4:00 p.m.

no later than three (3) calendar days following the issuance of a Notice of Intent to Award the bid, and shall comply with the following requirements:

a. The bid protest must contain a complete statement of the basis for the protest and all supporting documentation.

b. The party filing the protest must have actually submitted a bid for the Project. A

Subcontractor of a bidder submitting a bid for the Project may not submit a bid protest. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest.

c. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based.

d. The protest must include the name, address and telephone number of the person representing the protesting bidder.

e. The bidder filing the protest must concurrently transmit a copy of the bid protest and all supporting documentation to all other bidders with a direct financial interest which may be affected by the outcome of the protest, including all other bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

f. The bidder whose bid has been protested may submit a written response to the bid protest.

Such response shall be submitted to the District before 4 p.m. no later than two (2) working days after the deadline for submission of the bid protest or receipt of the bid protest, whichever is sooner, and shall include all supporting documentation. Such response shall also be transmitted by the responding party concurrently to the protesting bidder and to all other bidders who appear to have a reasonable prospect of receiving an award depending upon the outcome of the protest.

g. The procedure and time limits set forth in this section are mandatory and are the bidder’s sole and exclusive remedy in the event of bid protest. By submitting a bid each bidder agrees that failure to comply with these procedures shall constitute a waiver of any right to further pursue the bid protest, including filing a Government Code claim or legal proceedings.

h. If the District determines that a protest is frivolous, the protesting bidder may be determined to be non-responsible and that bidder may be determined to be ineligible for future contract awards by the District.

i. A “working day” for purposes of this section means a weekday during which the District’s office is open and conducting business, regardless of whether or not school is in session.

3. BID FORMS

Bid No. 2027-01-005B OHS Softball Field Project

Board of Education of the Oceanside Unified School District

Dear Members of the Board of Education:

The undersigned, doing business under the name of _______________________________ _______________________________________________, having carefully examined the location of the proposed work, the local conditions of the place where the work is to be done, the Notice to Bidders, the General Conditions, the Instructions to Bidders, the Plans and Specifications, and all other Contract Documents for the proposed installation services associated with the (“Project”), proposes to perform all work and activities in accordance with the Contract Documents, including all of its component parts, and to furnish all required labor, miscellaneous materials, equipment, transportation and services required for the construction of the Project in strict conformity with the Contract Documents, including the Plans and Specifications, as follows:

Oceanside Unified School District

Oceanside High School – Softball Field Improvements SOW

Scope of Work:

o Sod and Infield Redefining Area transition from infield to outfield o Adjust irrigation as needed to address watering of outfield o Infield 4” Removal and Replace with Gail Materials Pro Gold Softball Infield Mix (Stabilized);

4” Depth minimum. Color: Gold/Red, Finish: Raked Infield to be laser level.

Install per manufacturer recommendations. Provide Samples for review & approval.

o 10’ Tall Chain Link Fence to match existing.

o 10’ Wide Double Swing Gate o 42” Wide x 104” High Chain Link Fence Panel.

o New Bullpen Curb o New Bullpen 4" Thick Decorative Stone Solutions: California Gold (¼” minus) Stabilized decomposed granite. Color: Gold/Yellow, Finish: Light Raked Provide Samples for review & approval.

● West of Softball Field Improvements:

o New CIP Concrete walkway and Steps o New 1-½” DIA. Pipe Galv. Handrail. Core concrete and anchor w/ non-shrink grout to a depth of 9” min.

o New Bullpen Chain Link Fence Galv. Chin link 2” mesh.

o New Bullpen Gates

● North Softball Field Improvements:

o New CMU Retaining Wall North Bullpen.

▪ Height to be Level with South Side Walk o 6"-8" Arizona River Rock Rip- Rap Before Catch Basin o New Bullpen 4” Thick Decorative Stone Solutions.

o New right field Chain Link Pedestrian Fence with gate approximately 130' LF x 6’ Tall.

Timeframe for work. Starting November 2nd and completion December 31st.

6. BID PROPOSAL

Business Name: _________________________________________________________

Contact Name: __________________________________________________________

Business Address: _______________________________________________________

Business Telephone: (______) _________________________

E-Mail Address: _________________________________________________________

TO: Oceanside Unified School District, acting by and through its Governing Board, herein called the "Owner:"

Pursuant to and in compliance with your Notice to Contractors Calling for Bids and the other documents relating thereto, the undersigned bidder, having familiarized themself with the terms of the contract, the local conditions affecting the performance of the contract and the cost of the work at the place where the work is to be done, and with the specifications and other contract documents, hereby proposes and agrees to perform, within the time stipulated, the contract, including all of its component parts, and everything required to be performed, and to provide and furnish any and all of the labor, materials, tools, expendable equipment, and all utility and transportation services necessary to perform the contract and complete in a workmanlike manner all of the work required and with all in strict conformity with the specifications and other contract documents, including addenda, if any for the following project:

BASE BID

SCOPE OF WORK

BID PRICE

(IN WRITTEN FORM)

BID PRICE

(IN NUMBERS)

Oceanside HS – Softball Field

TOTAL BASE BID

In case of discrepancy between the written price and the numerical price, the written price will prevail.

ADDITIVE/DEDUCTIVE ALTERNATE [if applicable]:

Additive/Deductive Alternate #1 ______________________________________________ Add/Subtract _____________________________________ Dollars ($_______________)

Additive/Deductive Alternate #2 ______________________________________________ Add/Subtract _____________________________________ Dollars ($_______________)

Additive/Deductive Alternate #3 ______________________________________________ Add/Subtract _____________________________________ Dollars ($_______________)

The undersigned has checked carefully all the above figures and understands that the District is not responsible for any errors or omissions on the part of the undersigned in making this bid.

Enclosed find certified or cashier’s check no._________________________ of the ______________________________________ Bank for ________________________________ Dollars ($_____________) or Bidder’s Bond of the ____________________________ surety company in an amount of not less than ten percent (10%) of the entire bid. The undersigned further agrees, on the acceptance of this proposal, to execute the Contract and provide the required bonds and insurance and that in case of default in executing these documents within the time fixed by the Contract Documents, the proceeds of the check or bond accompanying this bid shall be forfeited and shall become the property of the District.

Contractor agrees to commence the work within the time specified in the Notice to Proceed. It is understood that this bid is based upon completing the work within the number of calendar days specified in the Contract Documents.

ADDENDA:

Receipt of the following addenda is hereby acknowledged:

Addendum # ______ Dated: __________ Addendum # ______ Dated: __________ Addendum # ______ Dated: __________ Addendum # ______ Dated: __________ Addendum # ______ Dated: __________ Addendum # ______ Dated: __________

Respectfully submitted, Company: ______________________________________________

Address: ______________________________________________

By: ____________________________________________ (Please Print Or Type)

Signature: ______________________________________________

Title: ______________________________________________

Date: ______________________________________________

Telephone: ______________________________________________

Contractor’s License No: __________________ Expiration Date _________

DIR License No: ________________________ Expiration Date _________

Required Attachments: Designation of Subcontractors Bidder References Workers’ Compensation Certificate DIR Registration Verification Non-Collusion Declaration Bid Bond (or Cashier’s or Certified Check)

DESIGNATION OF SUBCONTRACTORS

In compliance with the Subletting and Subcontracting Fair Practices Act of the Public Contract Code of the State of California, each bidder shall set forth below: (a) the name, the location of the place of business, and the California contractor license number of each subcontractor and (b) the portion of the work which will be done by each subcontractor who will perform work or labor or render service to the Contractor in or about the construction of the work in an amount in excess of one-half of one percent (0.5%) of the Contractor’s Total Bid Price. No additional time shall be granted to provide the below requested information, except as permitted by law. If no subcontractor is specified, for a portion of the work, or if more than one subcontractor is specified for the same portion of Work, to be performed under the Contract in excess of one-half of one percent (0.5%) of the Contractor’s Total Bid Price, then the Contractor shall be deemed to have agreed that it is fully qualified to perform that Work, and that it shall perform that portion itself.

Portion of Work

Subcontractor Name & License # and DIR Registration #

Location of Business

Name of Bidder ____________________________________________________________________

Signature _________________________________________________________________________

Title _____________________________________________________________________________

Dated ____________________________________________________________________________

BIDDER REFERENCES

The bidder must also demonstrate knowledge of Project specific techniques and should possess a working ability to perform similarly sized work for a public agency. This knowledge and ability shall be shown by furnishing the names, current phone numbers, address, points of contract and scope of work of at least five (5) customers served within the past three (3) years with requirements similar to the needs as specified within the scope of work noted by Oceanside Unified School District.

Failure To Furnish The References (In The Complete Format Required) May Cause Your Bid To Be Rejected As Non-Responsive.

EXAMPLE: Your references should be listed in the following format (facts are example only)

(a) Work for X Y Z Unified school District

(b) Phone # (222) 123-4567

(c) 999 Holly Drive, L.A., CA 92000

(d) Contact: J.Q. Jones III at above #

(e) Renovated Hills High in 1990 for $1.3 Million.

Bidder’s Name: ______________________________________________________

Reference #1

District or Entity: _____________________________________________________

Phone #: _____________________________________________________________

Address:

Name of Contact: ______________________________________________________

Scope of Work & Dollar ($) Amount: ______________________________________

Reference #2

District or Entity: _____________________________________________________

Phone #: _____________________________________________________________

Address:

Name of Contact: ______________________________________________________

Scope of Work & Dollar ($) Amount: ______________________________________

Reference #3

District or Entity: _____________________________________________________

Phone #: _____________________________________________________________

Address:

Name of Contact: ______________________________________________________

Scope of Work & Dollar ($) Amount: ______________________________________

Reference #4

District or Entity: _____________________________________________________

Phone #: _____________________________________________________________

Address:

Name of Contact: ______________________________________________________

Scope of Work & Dollar ($) Amount: ______________________________________

Reference #5

District or Entity: _____________________________________________________

Phone #: _____________________________________________________________

Address:

Name of Contact: ______________________________________________________

Scope of Work & Dollar ($) Amount: ______________________________________

WORKERS’ COMPENSATION CERTIFICATE

Labor Code § 3700 in relevant part provides:

“Every employer except the State shall secure the payment of compensation in one or more of the following ways:

(a) By being insured against liability to pay compensation in one or more insurers duly authorized to write compensation insurance in this State.

(b) By securing from the Director of Industrial Relations a certificate of consent to self-insure either as an individual employer, or as one employer in a group of employers, which may be given upon furnishing proof satisfactory to the Director of Industrial Relations of ability to self-insure and to pay any compensation that may become due to his or her employees.”

I am aware of the provisions of Labor Code § 3700 which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this Contract and will require all Subcontractors to do the same.

Contractor

By: _______________________________________

In accordance with Labor Code § 1860, the above certificate must be signed and filed with the awarding body prior to performing any work under this Contract.

DIR REGISTRATION VERIFICATION

PROJECT: Bid No. 2027-01-005B OHS Softball Field Project

I am the _______________________ of ___________________________________ (“Bidder”)

(Title/Position) (Bidder Name) submitting the accompanying Bid Proposal for the Work described as Bid No. 2027-01-005B OHS Softball Field Project

1. The Bidder is currently registered as a contractor with the Department of Industrial Relations (“DIR”).

2. The Bidder’s DIR Registration Number is: _________________. The expiration date of the Bidder’s

DIR Registration is _________________, 20__.

3. If the Bidder is awarded the Contract for the Work and the expiration date of the Bidder’s DIR Registration will occur: (i) prior to expiration of the Contract Time for the Work; or (ii) prior to the Bidder completing all obligations under the Contract for the Work, the Bidder will take all measures necessary to renew the Bidder’s DIR Registration so that there is no lapse in the Bidder’s DIR Registration while performing Work under the Contract.

4. The Bidder, if awarded the Contract for the Work will remain a DIR registered contractor for the entire duration of the Work.

5. The Bidder has independently verified that each Subcontractor identified in the Subcontractors List submitted with the Bid Proposal of the Bidder is currently a DIR registered contractor.

6. The Bidder has provided the DIR Registration Number for each subcontractor identified in the Bidder’s Subcontractors’ List.

7. The Bidder’s solicitation of subcontractor bids included notice to prospective subcontractors that: (i) all sub-tier subcontractors must be DIR registered contractors at all times during performance of the Work; and (ii) prospective subcontractors may only solicit sub-bids from and contract with lower-tier subcontractors who are DIR registered contractors.

If any of the statements herein are false or omit material facts rendering a statement to be false or misleading, the Bidder’s Bid Proposal is subject to rejection for non-responsiveness.

NON-COLLUSION DECLARATION

To be executed by the bidder and submitted with the bid.

____________________________________________, declares that he or she is _________________________ of ____________________________, the party making the foregoing bid, and affirms that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true and correct; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Date: ____________________ ____________________________________________ Signature

BID BOND

We, the Contractor,_________________________________________ as principal (“Principal”), and _________________________________________________, as surety (“Surety”), are firmly bound unto the Oceanside Unified School District (“District”) in the penal sum of ten percent (10%) of the total amount of the bid of the Principal submitted to the District for the work described below for the payment of which sum in lawful money of the United States, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by this agreement.

Whereas, the Principal has submitted the accompanying bid (“Bid”) dated _________________________________, for the following project (“Project”):

Now, therefore, if the Principal does not withdraw its Bid within the period specified, and if the Principal is awarded the Contract and within the period specified fails to enter into a written contract with District, in accordance with the Bid as accepted, or fails to provide the proof of required insurance, the performance bond and/or the payment bond by an admitted surety within the time required, or in the event of unauthorized withdrawal of the Bid, if the Principal pays the District the difference between the amount specified in the Bid and the amount for which District may otherwise procure the required work and/or supplies, if the latter amount is in excess of the former, together with all related costs incurred by District, then the above obligation shall be void and of no effect. Otherwise, the Principal and Surety shall pay to the District the penal sum described above as liquidated damages.

Surety, for value received, hereby agrees that no change, extension of time, alteration or addition to the term of the Contract or the call for bids, or to the work to be performed thereunder, or the Specifications accompanying the same, shall in any way affect its obligation under this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition.

In witness whereof the above-bound parties have executed this instrument under their several seals this _______________ day of __________________, 20__, the name and corporate seal of each corporate Party being hereunder affixed and these presents duly signed by its undersigned representative, pursuant to the authority of its governing body.

(Corporate Seal) ___________________________________________ Principal/Contractor

By: ________________________________________

Title:_______________________________________

(Corporate Seal) __________________________________________ Surety

By: ________________________________________

Title: _______________________________________

Attach Attorney-In-Fact Certificate

To be signed by Principal and Surety and Acknowledgment and Notary Seal to be attached.

4. SAMPLE CONTRACT

This Contract (“Contract”) is made by and between the Oceanside Unified School District (“District”), and _______________________________________________ (“Contractor”).

District and Contractor hereby agree as follows:

1. Description of Work

The Contractor agrees to furnish all labor, cabling and materials, equipment, tools, supervision, appurtenances, and services, including transportation and utilities, required to perform and satisfactorily complete the following work:

2. Contract Documents

The Contract Documents consist of the executed Contract and all Addenda, all approved change orders, the completed Bid Forms, the required Bonds and the Insurance forms, the Notice to Bidders, the Instructions to Bidders, the Notice of Award, the Notice to Proceed, the General Conditions and any special conditions, and the Specifications.

3. Compensation

As full compensation for the Contractor’s complete and satisfactory performance of the work and activities described in the Contract Documents, the District agrees to pay Contractor, and Contractor agrees to accept the sum of ______________________________________________________ Dollars ($ ________________________), which shall be paid to the Contractor according to the Contract Documents.

4. Prevailing Wages

This Project is a public works project subject to prevailing wage requirements and Contractor and its Subcontractors are required to pay all workers employed for the performance of this Contract no less than the applicable prevailing wage rate for each such worker. Contractor acknowledges that the project is subject to compliance monitoring and enforcement by the California Department of Industrial Relations in accordance with Labor Code § 1770 et seq.

5. Time for Completion

The starting date of the Contract shall be the day listed by the District in the Notice to Proceed, estimated to be approximately July 20, 2026, and the Contractor shall fully complete all the work before December 31, 2026. Time is of the essence in the performance of this Contract.

6. Liquidated Damages

Liquidated damages for the Contractor’s failure to complete the Contract within the time fixed for completion are established in the amount of five hundred dollars ($500.00) per calendar day.

7. Audit.

The District and Contractor are subject to the examination and audit of the California State Auditor for a period of three (3) years after the final payment under this Contract, in compliance with Government Code §8546.7.

IN WITNESS WHEREOF, the parties agree to the terms of this Contract on the day and year written below.

OCEANSIDE UNIFIED SCHOOL DISTRICT

Name Contractor Name

Signature Contractor License No.

and Expiration Date Title _____________________________________ Individual Signature

Date Title

Date

For: _______________________________ Corporation or Partnership

If Corporation, Seal Below:

5. PERFORMANCE BOND

WHEREAS, the Board of Education of the Oceanside Unified School District (“District”), at its meeting on __________________, 20__, has awarded to _____________________________________ (“Principal”), the Contract for performance of the following project (“Project”):

WHEREAS, the Principal is required under the terms of the Contract to furnish a bond to the District as obligee ensuring its full and faithful performance of the Contract Documents, which are fully incorporated herein by this reference, NOW, THEREFORE, we, the Principal and _____________________________________, as Surety, hereby guarantee the Principal’s full, faithful and complete performance of the Contract Document…