Ohio_Union_Confirmation-364948_SDsigned__002_.pdf

Reservation:Client 364948

Ohio Union Confirmation

Events and Conferences Office of Student Life

Columbus OH 43210

Events & Conferences 614-292-4665 / University Catering 614-688-3562

Event Name:

Event Type:

SST Institute

614-369-4063

Private Function

Salesperson: Lindsey Boyd

Status: Tentative

Phone:

Bethany Thompson

Ohio Department of Education and Workforce

25 South Front Street

Columbus, OH 43215

U.S.

Bookings / Details Quantity Price Amount

Wednesday, August 13, 2025

7:00 AM - 4:30 PM SST Institute: Registration (Tentative) Archie M. Griffin Ballroom East Pre-Function

Registration for 6

Room Charge: 1 $660.00$660.00

Less 100% Discount -$660.00

Ohio Union Equipment:

**See Attached Diagram** 1

Credenza - Archie M. Griffin Grand Ballroom 6

Chair - Gray Crossback 12

Labor:

7:00 AM - 8:00 AM Standard

Early Open(1 hours @ $210.00/hr) 1 $210.00$210.00

Info Desk Open Time: 7am

7:00 AM - 4:30 PM SST Institute: Plenary (Tentative) Archie M. Griffin East Ballroom

Banquet for 350

Room Charge: 1 $6,615.00$6,615.00 charge for full ballroom

Ohio Union Equipment:

**See Attached Diagram** 1

Stage - Small Ballroom Package w/Black Drape 1 $315.00$315.00

Pipe & Drape - Crossbar 2

Stage - Steps 2

Pipe & Drape - Lg Rec Base 3

Pipe & Drape - Upright 12' 3

Stage - 8' x 4' Stage 5

Pipe & Drape - 12' Black 8

Audiovisual Equipment:

** AV Notes ** 1

Laptop at back of room, confidence monitor

Package: Event- Grand/East Ballroom - North Wall 1 $1,575.00$1,575.00

Built-In Audio Visual: Meeting Rooms 1

Source: Laptop

Projection / Display: Standard

Audio Console: Grand/East Ballroom - QL5 1

Speakers: Ballroom Line Array System 1

2/27/2025 9:24 AM LJB Page 1 of 12

Events and Conferences 364948 TentativeReservation:

Bookings / Details Quantity Price Amount

DB Technologies Concert Line Array System

Microphone System: Wireless - Grand/East Ballroom 1

Includes up to 10 wireless microphones. Specify the quantity of each type below.

# Handhelds # Belt packs (Lavaliere/Lapel)

Lighting Console: Grand/ East Ballroom 1

Lighting: Conventional- ETC Source 4 Leko - BR/PH 6

Video Switcher: Roland VR 50 1

Laptop 1

Video: Confidence Monitor - 42" 1 $105.00$105.00

Please note what content you would like displayed; show location on diagram

Presentation Remote - Perfect Cue (long range) 1 $105.00$105.00

Lighting: Package: Pipe & Drape Uplight 1 $150.00$150.00

Includes Drape Uplighting

Lighting: LED- Chauvet COLORado 72 Tour (3' Bar) 6

Linens:

85 x 85 for 6' round 35 $245.00$7.00

Labor:

5:00 AM - 5:30 PM Standard

AV Event Lead(12.5 hours @ $75.00/hr) 2 $1,875.00$937.50

AV Event Tech(12.5 hours @ $40.00/hr) 1 $500.00$500.00

7:00 AM - 4:00 PM SST Institute (Tentative) Archie M. Griffin West Ballroom

Classroom for 200

Room Charge: 1 $3,275.00$3,275.00

Less 100% Discount -$3,275.00 charge for full ballroom on east booking

Ohio Union Equipment:

**See Attached Diagram** 1

Stage - Small Ballroom Package w/Black Drape 1 $315.00$315.00

Pipe & Drape - Crossbar 2

Stage - Steps 2

Pipe & Drape - Lg Rec Base 3

Pipe & Drape - Upright 12' 3

Stage - 8' x 4' Stage 5

Pipe & Drape - 12' Black 8

Audiovisual Equipment:

Package: Event- West Ballroom 1 $525.00$525.00

Audio Console: West Ballroom - QL1 1

Built-In Audio Visual: Meeting Rooms 1

Projection / Display: Standard

Source: Laptop

Speakers: Portable Mackie SRM450 (pair) 1

Includes 2 powered speakers and speaker stands.

Microphone System: Wireless - West Ballroom 1

Includes up to 6 wireless microphones. Specify the quantity of each type below.

# Hand-held # Belt packs (Lavaliere/Lapel)

Lighting Console: West Ballroom 1

Lighting: Conventional- ETC Source 4 Leko - BR/PH 4

Video Switcher: Roland VR 50 1

Laptop 1

2/27/2025 9:24 AM LJB Page 2 of 12

Labor:

5:00 AM - 5:30 PM Standard

AV Event Lead(12.5 hours @ $75.00/hr) 2 $1,875.00$937.50

AV Event Tech(12.5 hours @ $40.00/hr) 1 $500.00$500.00

7:00 AM - 4:30 PM SST Institute: Breakout Room (Tentative) Cartoon Room 1

Banquet for 60

Room Charge: 1 $1,105.00$1,105.00

Price for full Cartoon

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Round 6' 6

Chair - Gray Crossback 60

Audiovisual Equipment:

** AV Notes ** 1

** See Attached Diagram ** 1

Built-In Audio Visual: Meeting Rooms 1

Projection / Display: Standard

Source: Laptop

Laptop 1 $125.00$125.00

Podium - Standard w/Power, Laptop Conn & Wired Mic 1 $50.00$50.00

Microphone: Wired - Speech/Vocal 1

List what needs to be mic'd as well as location in the set up notes.

Extension Cord: 10' - 50' 1

Laptop Connection 1

Type: HDMI

Location: Podium

Linens:

85 x 85 for 6' round 6 $42.00$7.00

7:00 AM - 4:30 PM SST Institute: Breakout Room (Tentative) Cartoon Room 2

Banquet for 60

Room Charge: 1 $660.00$660.00

Less 100% Discount -$660.00

Cost of full Cartoon on CR1 booking

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Round 6' 6

Chair - Gray Crossback 60

Audiovisual Equipment:

** AV Notes ** 1

** See Attached Diagram ** 1

Built-In Audio Visual: Meeting Rooms 1

Source: Laptop

Projection / Display: Standard

Podium - Standard w/Power, Laptop Conn & Wired Mic 1 $50.00$50.00

Microphone: Wired - Speech/Vocal 1

Extension Cord: 10' - 50' 1

Laptop Connection 1

Location: Podium

Type: HDMI

Laptop 1 $125.00$125.00

Linens:

2/27/2025 9:24 AM LJB Page 3 of 12

85 x 85 for 6' round 6 $42.00$7.00

7:00 AM - 4:30 PM SST Institute: AV Breakout Help (Tentative) Great Hall Art Gallery

Table for 1

Room Charge: 1 $660.00$660.00

Less 100% Discount -$660.00

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Rec 4 x 2.5 ML 1

Chair - Gray Crossback 1

Audiovisual Equipment:

** AV Notes ** 1

Please assist presenters in various breakout rooms throughout the day.

See EMS notes for what should be booked in each space.

Labor:

8:00 AM - 7:30 PM Standard

AV Event Lead(11.5 hours @ $75.00/hr) 1 $862.50$862.50

AV lead for Help Desk to help manage the breakouts

7:00 AM - 4:30 PM SST Institute: Breakout Room (Tentative) Great Hall Meeting Room 1

Banquet for 60

Room Charge: 1 $1,325.00$1,325.00

Cost of full GHMR rental

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Round 6' 6

Chair - Gray Crossback 60

Audiovisual Equipment:

** AV Notes ** 1

** See Attached Diagram ** 1

Built-In Audio Visual: Meeting Rooms 1

Source: Laptop

Projection / Display: Standard

Podium - Standard w/Power, Laptop Conn & Wired Mic 1 $50.00$50.00

Microphone: Wired - Speech/Vocal 1

List what needs to be mic'd as well as location in the set up notes.

Extension Cord: 10' - 50' 1

Laptop Connection 1

Type: HDMI

Location: Podium

Laptop 1 $125.00$125.00

Meeting Owl 1 $200.00$200.00

Usage: Video two way

Usage: Audio two way

Laptop being used MUST have a USBC data port

Linens:

85 x 85 for 6' round 6 $42.00$7.00

7:00 AM - 4:30 PM SST Institute: Breakout Room (Tentative) Great Hall Meeting Room 2

Banquet for 49

Room Charge: 1 $660.00$660.00

Less 100% Discount -$660.00

Cost of full GHMR rental on GHMR1 booking

Ohio Union Equipment:

2/27/2025 9:24 AM LJB Page 4 of 12

**See Attached Diagram** 1

Table - Round 6' 5

Chair - Gray Crossback 49

Audiovisual Equipment:

** AV Notes ** 1

** See Attached Diagram ** 1

Built-In Audio Visual: Meeting Rooms 1

Projection / Display: Standard

Source: Laptop

Podium - Standard w/Power, Laptop Conn & Wired Mic 1 $50.00$50.00

Microphone: Wired - Speech/Vocal 1

List what needs to be mic'd as well as location in the set up notes.

Extension Cord: 10' - 50' 1

Laptop Connection 1

Type: USBC

Location: Podium

Laptop 1 $125.00$125.00

Linens:

85 x 85 for 6' round 5 $35.00$7.00

7:00 AM - 4:30 PM SST Institute: Staff HQ (Tentative) Ohio Staters, Inc. Founders Room

Banquet for 15

Room Charge: 1 $170.00$170.00

Ohio Union Equipment:

Table - Round 6' 3

Chair - Staters Wooden S 15

7:00 AM - 4:00 PM SST Institute (Tentative) Ohio Staters, Inc. Traditions Room

Banquet for 60

Room Charge: 1 $265.00$265.00

7:00 AM - 4:30 PM SST Institute: Breakout Room (Tentative) Senate Chamber

Classroom for 76

Room Charge: 1 $265.00$265.00

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Cabaret 1

Height : 42"

Audiovisual Equipment:

** AV Notes ** 1

Built-In Audio Visual: Meeting Rooms 1

Projection / Display: Standard

Source: Laptop

Laptop 1 $125.00$125.00

Meeting Owl 1 $200.00$200.00

Usage: Audio two way

Usage: Video two way

Laptop being used MUST have a USBC data port

7:00 AM - 4:30 PM SST Institute: Breakout Room (Tentative) Student-Alumni Council Room

Banquet for 50

Room Charge: 1 $170.00$170.00

Ohio Union Equipment:

**See Attached Diagram** 1

2/27/2025 9:24 AM LJB Page 5 of 12

Table - Round 6' 5

Chair - Gray Crossback 50

Audiovisual Equipment:

** AV Notes ** 1

** See Attached Diagram ** 1

Built-In Audio Visual: Meeting Rooms 1

Projection / Display: Standard

Source: Laptop

Podium - Standard w/Power, Laptop Conn & Wired Mic 1 $50.00$50.00

Microphone: Wired - Speech/Vocal 1

List what needs to be mic'd as well as location in the set up notes.

Extension Cord: 10' - 50' 1

Laptop Connection 1

Type: HDMI

Location: Podium

Laptop 1 $125.00$125.00

Linens:

85 x 85 for 6' round 5 $35.00$7.00

Thursday, August 14, 2025

7:00 AM - 4:00 PM SST Institute: Registration (Tentative) Archie M. Griffin Ballroom East Pre-Function

Registration for 6

Room Charge: 1 $660.00$660.00

Less 100% Discount -$660.00

Ohio Union Equipment:

**See Attached Diagram** 1

Credenza - Archie M. Griffin Grand Ballroom 6

Chair - Gray Crossback 12

Labor:

7:00 AM - 8:00 AM Standard

Early Open(1 hours @ $210.00/hr) 1 $210.00$210.00

Info Desk Open Time: 7am

7:00 AM - 4:00 PM SST Institute: Plenary (Tentative) Archie M. Griffin East Ballroom

Banquet for 384

Room Charge: 1 $6,615.00$6,615.00 charge for full ballroom

Ohio Union Equipment:

**See Attached Diagram** 1

Stage - Small Ballroom Package w/Black Drape 1 $315.00$315.00

Pipe & Drape - Crossbar 2

Stage - Steps 2

Pipe & Drape - Lg Rec Base 3

Pipe & Drape - Upright 12' 3

Stage - 8' x 4' Stage 5

Pipe & Drape - 12' Black 8

Audiovisual Equipment:

** AV Notes ** 1

Laptop at back of room, confidence monitor

** See Attached Script ** 1

Package: Event- Grand/East Ballroom - North Wall 1 $1,575.00$1,575.00

Built-In Audio Visual: Meeting Rooms 1

2/27/2025 9:24 AM LJB Page 6 of 12

Source: Laptop

Projection / Display: Standard

Audio Console: Grand/East Ballroom - QL5 1

Speakers: Ballroom Line Array System 1

DB Technologies Concert Line Array System

Microphone System: Wireless - Grand/East Ballroom 1

Includes up to 10 wireless microphones. Specify the quantity of each type below.

# Handhelds # Belt packs (Lavaliere/Lapel)

Lighting Console: Grand/ East Ballroom 1

Lighting: Conventional- ETC Source 4 Leko - BR/PH 6

Video Switcher: Roland VR 50 1

Laptop 1

Video: Confidence Monitor - 42" 1 $105.00$105.00

Please note what content you would like displayed; show location on diagram

Presentation Remote - Perfect Cue (long range) 1 $105.00$105.00

Lighting: Package: Pipe & Drape Uplight 1 $150.00$150.00

Includes Drape Uplighting

Lighting: LED- Chauvet COLORado 72 Tour (3' Bar) 6

Linens:

85 x 85 for 6' round 35 $245.00$7.00

Labor:

5:00 AM - 5:00 PM Standard

AV Event Lead(12 hours @ $75.00/hr) 2 $1,800.00$900.00

AV Event Tech(12 hours @ $40.00/hr) 1 $480.00$480.00

7:00 AM - 4:00 PM SST Institute (Tentative) Archie M. Griffin West Ballroom

Classroom for 200

Room Charge: 1 $3,275.00$3,275.00

Less 100% Discount -$3,275.00 charge for full ballroom on east booking

Ohio Union Equipment:

**See Attached Diagram** 1

Stage - Small Ballroom Package w/Black Drape 1 $315.00$315.00

Pipe & Drape - Crossbar 2

Stage - Steps 2

Pipe & Drape - Lg Rec Base 3

Pipe & Drape - Upright 12' 3

Stage - 8' x 4' Stage 5

Pipe & Drape - 12' Black 8

Audiovisual Equipment:

Package: Event- West Ballroom 1 $525.00$525.00

Audio Console: West Ballroom - QL1 1

Built-In Audio Visual: Meeting Rooms 1

Projection / Display: Standard

Source: Laptop

Speakers: Portable Mackie SRM450 (pair) 1

Includes 2 powered speakers and speaker stands.

Microphone System: Wireless - West Ballroom 1

Includes up to 6 wireless microphones. Specify the quantity of each type below.

# Hand-held # Belt packs (Lavaliere/Lapel)

2/27/2025 9:24 AM LJB Page 7 of 12

Lighting Console: West Ballroom 1

Lighting: Conventional- ETC Source 4 Leko - BR/PH 4

Video Switcher: Roland VR 50 1

Laptop 1

Labor:

5:00 AM - 5:30 PM Standard

AV Event Lead(12.5 hours @ $75.00/hr) 2 $1,875.00$937.50

AV Event Tech(12.5 hours @ $40.00/hr) 1 $500.00$500.00

7:00 AM - 4:00 PM SST Institute: Breakout Room (Tentative) Cartoon Room 1

Banquet for 60

Room Charge: 1 $1,105.00$1,105.00

Cost of full Cartoon rental

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Round 6' 6

Chair - Gray Crossback 60

Audiovisual Equipment:

** AV Notes ** 1

** See Attached Diagram ** 1

Built-In Audio Visual: Meeting Rooms 1

Source: Laptop

Projection / Display: Standard

Podium - Standard w/Power, Laptop Conn & Wired Mic 1 $50.00$50.00

Microphone: Wired - Speech/Vocal 1

List what needs to be mic'd as well as location in the set up notes.

Extension Cord: 10' - 50' 1

Laptop Connection 1

Type: HDMI

Location: Podium

Laptop 1 $125.00$125.00

Linens:

85 x 85 for 6' round 6 $42.00$7.00

7:00 AM - 4:00 PM SST Institute: Breakout Room (Tentative) Cartoon Room 2

Banquet for 60

Room Charge: 1 $660.00$660.00

Less 100% Discount -$660.00

Cost of full Cartoon rental on CR1 booking

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Round 6' 6

Chair - Gray Crossback 60

Audiovisual Equipment:

Built-In Audio Visual: Meeting Rooms 1

Projection / Display: Standard

Source: Laptop

Podium - Standard w/Power, Laptop Conn & Wired Mic 1 $50.00$50.00

Microphone: Wired - Speech/Vocal 1

List what needs to be mic'd as well as location in the set up notes.

Podium - Standard 1

Extension Cord: 10' - 50' 1

Laptop Connection 1

2/27/2025 9:24 AM LJB Page 8 of 12

Location: Podium

Type: HDMI

Laptop 1 $125.00$125.00

Linens:

85 x 85 for 6' round 6 $42.00$7.00

7:00 AM - 4:00 PM SST Institute: AV Breakout Help (Tentative) Great Hall Art Gallery

Table for 1

Room Charge: 1 $660.00$660.00

Less 100% Discount -$660.00

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Rec 4 x 2.5 ML 1

Chair - Gray Crossback 1

Audiovisual Equipment:

** AV Notes ** 1

Please assist presenters in various breakout rooms throughout the day.

See EMS notes for what should be booked in each space.

Labor:

8:00 AM - 4:30 PM Standard

AV Event Lead(8.5 hours @ $75.00/hr) 1 $637.50$637.50

AV lead for Help Desk to help manage the breakouts

7:00 AM - 4:00 PM SST Institute: Breakout Room (Tentative) Great Hall Meeting Room 1

Banquet for 60

Room Charge: 1 $1,325.00$1,325.00

Cost of full GHMR rental

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Round 6' 6

Chair - Gray Crossback 60

Audiovisual Equipment:

Built-In Audio Visual: Meeting Rooms 1

Source: Laptop

Projection / Display: Standard

Podium - Standard w/Power, Laptop Conn & Wired Mic 1 $50.00$50.00

Microphone: Wired - Speech/Vocal 1

List what needs to be mic'd as well as location in the set up notes.

Podium - Standard 1

Extension Cord: 10' - 50' 1

Laptop Connection 1

Location: Podium

Type: HDMI

Laptop 1 $125.00$125.00

Meeting Owl 1 $200.00$200.00

Usage: Audio two way

Usage: Video two way

Laptop being used MUST have a USBC data port

Linens:

85 x 85 for 6' round 6 $42.00$7.00

7:00 AM - 4:00 PM SST Institute: Breakout Room (Tentative) Great Hall Meeting Room 2

Banquet for 49

2/27/2025 9:24 AM LJB Page 9 of 12

Room Charge: 1 $660.00$660.00

Less 100% Discount -$660.00

Cost of full GHMR rental on GHMR1 booking

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Round 6' 5

Chair - Gray Crossback 49

Audiovisual Equipment:

** AV Notes ** 1

** See Attached Diagram ** 1

Built-In Audio Visual: Meeting Rooms 1

Projection / Display: Standard

Source: Laptop

Podium - Standard w/Power, Laptop Conn & Wired Mic 1 $50.00$50.00

Microphone: Wired - Speech/Vocal 1

List what needs to be mic'd as well as location in the set up notes.

Extension Cord: 10' - 50' 1

Laptop Connection 1

Location: Podium

Type: HDMI

Laptop 1 $125.00$125.00

Linens:

85 x 85 for 6' round 5 $35.00$7.00

7:00 AM - 4:00 PM SST Institute: Staff HQ (Tentative) Ohio Staters, Inc. Founders Room

Banquet for 15

Room Charge: 1 $170.00$170.00

Ohio Union Equipment:

Table - Round 6' 3

Chair - Staters Wooden S 15

7:00 AM - 4:00 PM SST Institute (Tentative) Ohio Staters, Inc. Traditions Room

Banquet for 60

Room Charge: 1 $265.00$265.00

7:00 AM - 4:00 PM SST Institute: Breakout Room (Tentative) Senate Chamber

Classroom for 76

Room Charge: 1 $265.00$265.00

Audiovisual Equipment:

** AV Notes ** 1

** See Attached Diagram ** 1

Built-In Audio Visual: Meeting Rooms 1

Source: Laptop

Projection / Display: Standard

Laptop 1 $125.00$125.00

Laptop Connection 1

Type: USBC

Location: Podium

Meeting Owl 1 $200.00$200.00

Usage: Video two way

Usage: Audio two way

Laptop being used MUST have a USBC data port

7:00 AM - 4:00 PM SST Institute: Breakout Room (Tentative) Student-Alumni Council Room

2/27/2025 9:24 AM LJB Page 10 of 12

Banquet for 50

Room Charge: 1 $170.00$170.00

Ohio Union Equipment:

**See Attached Diagram** 1

Table - Round 6' 5

Chair - Gray Crossback 50

Audiovisual Equipment:

** AV Notes ** 1

** See Attached Diagram ** 1

Built-In Audio Visual: Meeting Rooms 1

Projection / Display: Standard

Source: Laptop

Podium - Standard w/Power, Laptop Conn & Wired Mic 1 $50.00$50.00

Microphone: Wired - Speech/Vocal 1

List what needs to be mic'd as well as location in the set up notes.

Extension Cord: 10' - 50' 1

Laptop Connection 1

Type: HDMI

Location: Podium

Laptop 1 $125.00$125.00

Linens:

85 x 85 for 6' round 5 $35.00$7.00

Audiovisual Equipment $7,720.00

Labor $11,325.00

Linens $882.00

Ohio Union Equipment $1,260.00

Room Charge $19,830.00

Subtotal $41,017.00

Grand Total $41,017.00

Thank you for allowing us the opportunity to host your event at the Ohio Union! We are excited that you have chosen us as your location and are looking forward to meeting all of your event needs.

The use of all types of tobacco products has been prohibited in all university buildings and on all university-owned properties, including parking lots, garages, and all outside areas, to support a healthy environment for all members of Buckeye Nation. http://tobaccofree.osu.edu

Please review the Facility Policies and Procedures online at: http://go.osu.edu/OhioUnionPolicy for further facility and event information, including cancellation policy. Reservations canceled in writing greater than 90 days prior to the event date will result in no penalty. Cancellations less than 90 days prior to the event date will result in cancellation fees -please review the full policy for more details.

Parking on campus is managed by CampusParc. Their website is: http://www.osu.campusparc.com

IMPOSSIBILITIES: The performance of this Contract is subject to termination without liability upon the occurrence of any circumstance beyond the reasonable control of either party - such as acts of God, including without limitation, extreme inclement weather events, war, terrorism, government or quasi-governmental order or regulation, disaster, strikes (except those involving the employees or agents of the party seeking the protection of this clause), civil disorder, or curtailment of transportation facilities or supply chain failures, epidemic, pandemics, including but not limited to any further conditions arising from COVID-19 or related variants, disease, quarantine, governmental preemption in connection with a national, state or local emergency, or similar cause beyond the control of the parties - to the extent that such circumstances make it illegal or impossible to hold the meeting/convention or provide or use the Ohio Union or other rented facilities. The ability to terminate this Contract without liability pursuant to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical, but in no event more than ten (10) days after learning of such basis.

Subject to the foregoing, both parties agree that they will make every reasonable effort to work with each other to reschedule the event within 180 days of the force majeure event, and that all such deposits and payments will be applied to the future date. Acceptance of such a date shall not be unreasonably withheld by either party. If both parties are unable to reschedule the event on a mutually acceptable date within 180 days of the force majeure event, neither party shall have liability hereunder for failure to fulfill its obligations for reasons beyond its control.

Permission to use Ohio Union spaces is granted subject to observance of regulations, pre-existing contracts, and in necessary instances, approvals from other areas of the University. Events and Conferences may also terminate this agreement immediately upon failure to timely comply with pre-event requirements/deadlines, for any violation of use conditions or regulations, delinquent accounts, false representation, or when a situation occurs in which it is deemed to be in the best interests of Events and Conferences or The Ohio State University. Events and Conferences may terminate all or any part of this agreement without notice in the event of an emergency situation that, in the opinion of Events and Conferences or the Ohio State University, would make performance unfeasible.

Please note that this is an estimation of fees based on what you have currently scheduled. If your confirmation reflects a cost of less than $500, you are asked to submit payment in full along with the signed confirmation within 15 days of this confirmation being sent. If your confirmation reflects a cost of greater than $500, you are asked to submit payment of 50% of the total cost reflected in this confirmation along with a signed confirmation within 15 days. If the reservation is made less than thirty (30) days from the event date, the deposit and signed Confirmation are required five (5) days after the reservation is booked. Facilities will not be held without receipt of this deposit and a signed Event Confirmation. For events with catering, a 50% deposit on food costs will be due thirty (30) days prior to the event.

Should you require additional equipment before or during your event, we will be happy to assist and will alert you of any amount changes at that time. The final billing with the remaining amount due will be invoiced to you no later than 30 days after the event date. Any changes you would like to request to your invoice can be made to the Business Office within 7 days of receiving the invoice and final payment is due within 30 days of receiving the invoice.

Please sign and return this confirmation with a deposit (if required) within 15 days of issuance to your event planner via email at: ohiounionevents@osu.edu, or in-person/via U.S. mail to Events and Conferences, 2008 Ohio Union, 1739 N.

High Street, Columbus, OH 43210. Checks should be made payable to The Ohio State University. To pay by credit card, please visit https://slec.osu.edu/payment to access our secure online portal. You will need your confirmation number in the subject of this email.

I have read, I understand, and I hereby accept and agree to abide by the terms slated in this Event Contract and in the Facility Policies and Procedures, which is incorporated by reference and can be found online:

http://go.osu.edu/OhioUnionPolicy, except that the liability clause in Section O shall be amended to provide: “The client agrees to be responsible for those damages or losses which arise directly from the negligent acts or omissions of client’s employees or agent’s incidental to the use of the facility or equipment. The client agrees to abide and enforce the rules, regulations, and policies governing the facility as set forth by the Ohio Union and The Ohio State University.”

By signing this form, I agree to be bound by the terms and conditions expressed in this Event Confirmation and the accompanying Facility Policies and Procedures.

Client Signature Date Date Confirmation Received by SL Events & Conferences

2/27/2025 9:24 AM LJB Page 11 of 12 other rented facilities. The ability to terminate this Contract without liability pursuant to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical, but in no event more than ten (10) days after learning of such basis.

Subject to the foregoing, both parties agree that they will make every reasonable effort to work with each other to reschedule the event within 180 days of the force majeure event, and that all such deposits and payments will be applied to the future date. Acceptance of such a date shall not be unreasonably withheld by either party. If both parties are unable to reschedule the event on a mutually acceptable date within 180 days of the force majeure event, neither party shall have liability hereunder for failure to fulfill its obligations for reasons beyond its control.

Permission to use Ohio Union spaces is granted subject to observance of regulations, pre-existing contracts, and in necessary instances, approvals from other areas of the University. Events and Conferences may also terminate this agreement immediately upon failure to timely comply with pre-event requirements/deadlines, for any violation of use conditions or regulations, delinquent accounts, false representation, or when a situation occurs in which it is deemed to be in the best interests of Events and Conferences or The Ohio State University. Events and Conferences may terminate all or any part of this agreement without notice in the event of an emergency situation that, in the opinion of Events and Conferences or the Ohio State University, would make performance unfeasible.

Please note that this is an estimation of fees based on what you have currently scheduled. If your confirmation reflects a cost of less than $500, you are asked to submit payment in full along with the signed confirmation within 15 days of this confirmation being sent. If your confirmation reflects a cost of greater than $500, you are asked to submit payment of 50% of the total cost reflected in this confirmation along with a signed confirmation within 15 days. If the reservation is made less than thirty (30) days from the event date, the deposit and signed Confirmation are required five (5) days after the reservation is booked. Facilities will not be held without receipt of this deposit and a signed Event Confirmation. For events with catering, a 50% deposit on food costs will be due thirty (30) days prior to the event.

Should you require additional equipment before or during your event, we will be happy to assist and will alert you of any amount changes at that time. The final billing with the remaining amount due will be invoiced to you no later than 30 days after the event date. Any changes you would like to request to your invoice can be made to the Business Office within 7 days of receiving the invoice and final payment is due within 30 days of receiving the invoice.

Please sign and return this confirmation with a deposit (if required) within 15 days of issuance to your event planner via email at: ohiounionevents@osu.edu, or in-person/via U.S. mail to Events and Conferences, 2008 Ohio Union, 1739 N.

High Street, Columbus, OH 43210. Checks should be made payable to The Ohio State University. To pay by credit card, please visit https://slec.osu.edu/payment to access our secure online portal. You will need your confirmation number in the subject of this email.

I have read, I understand, and I hereby accept and agree to abide by the terms slated in this Event Contract and in the Facility Policies and Procedures, which is incorporated by reference and can be found online:

http://go.osu.edu/OhioUnionPolicy, except that the liability clause in Section O shall be amended to provide: “The client agrees to be responsible for those damages or losses which arise directly from the negligent acts or omissions of client’s employees or agent’s incidental to the use of the facility or equipment. The client agrees to abide and enforce the rules, regulations, and policies governing the facility as set forth by the Ohio Union and The Ohio State University.”

By signing this form, I agree to be bound by the terms and conditions expressed in this Event Confirmation and the accompanying Facility Policies and Procedures.

Client Signature Date Date Confirmation Received by SL Events & Conferences

Events and Conferences 364948 TentativeReservation:

2/27/2025 9:24 AM LJB Page 12 of 12

May 8, 2025