ODOT_Co-Op_Program_Information.pdf
PDF 165 KB Posted
- Attached to
- Competitive Selection OH|DOT01125-4
- Contract number
- DOT01125-4
- Issued by
- Ohio
About this file
The document is a detailed overview of the Ohio Department of Transportation's (ODOT) Cooperative Purchasing Program Requirements, last revised in June 2016. It outlines the program's guidelines for participation by various public entities, including political subdivisions, state universities and colleges, the Ohio Turnpike and Infrastructure Commission, and state agencies. The program allows these "Ordering Agencies" to participate in ODOT contracts, with the department's responsibilities ceasing once an agency is approved to use the contract.
The document provides instructions for accessing and using the cooperative purchasing program through OhioBuys, the state's e-procurement platform. Participants are responsible for ordering directly from suppliers and making payments for supplies or services purchased under ODOT contracts. The program requires vendors to deal directly with authorized ordering agencies and to send invoices to the specific agency's billing address. The document also includes contact information for program administrators and outlines the process for new users to request access to the OhioBuys system. While specific contract details are not provided in this document, it serves as a procedural guide for entities interested in utilizing ODOT's cooperative purchasing contracts.
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| 011_spec.docx | DOCX document | |
| ODOT_Affermation_and_Disclosure_Form__1_.pdf | ||
| AFAD_Pricing__1_.xlsx | XLSX spreadsheet | |
| Signature__4___1___002_.pdf |
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Text version
State of Ohio, Department of Transportation (ODOT) Office of Contract Sales, Purchasing Services
ODOT COOPERATIVE PURCHASING PROGRAM REQUIREMENTS
(Last Revised 6/2016)
In accordance with Ohio Revised Code Section 5513.01 (B), the Department may permit and approve any Political Subdivision, State university or college, Ohio Turnpike and Infrastructure Commission, or State agency (collectively the “Ordering Agencies”) to participate in this Contract. The Office of Contract Sales, Purchasing Services section shall notify the Vendor, in writing, of the name of the Ordering Agency that has been authorized by the Department to participate in this Contract. Once approved, the responsibilities and obligations of the Ohio Department of Transportation shall cease at this point. Both the Ordering Agency and the Vendor will be bound by the Contract’s terms and conditions. The Vendor shall deal directly with the Ordering Agency that has been authorized to participate in this contract. All orders placed by the Ordering Agency shall be filled in accordance with the terms and conditions of this particular contract. All invoices for such purchases shall be sent directly by the Vendor to the Ordering Agency’s provided billing address.
The Vendor agrees indemnify the State of Ohio, Department of Transportation for any and all claims, damages, lawsuits, costs, judgments, expenses, and any other liabilities resulting from bodily injury to any person (including injury resulting in death) or damage to property that may arise out of or are related to an Ordering Agency’s participation in the ODOT Cooperative Purchasing Program and its performance under this Contract.
Political Subdivisions are defined in Ohio Revised Code Section 5513.01(C)(1) as "any county, township, municipal corporation, conservancy district, township park district, park district created under Chapter 1545. of the Revised Code, port authority, regional transit authority, regional airport authority, regional water and sewer district, county transit board, school district as defined in section 5513.04 of the Revised Code, regional planning commission formed under section 713.21 of the Revised Code, regional council of government formed under section 167.01 of the Revised Code, or other association of local governments established pursuant to an agreement under sections
307.14 to 307.19 of the Revised Code.”
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Co-op requests should be submitted through OhioBuys.
If you are a new Co-op user who would like to gain access to OhioBuys, here are the steps to follow:
Complete the Co-op User Account Request Form. The Co-op User Account Request form can be found on the OhioBuys Resources and Forms page under Templates and Forms.
Send the completed form to OBM.ContactCenter@obm.ohio.gov and put "OhioBuys" in the subject line. An OhioBuys State Admin will then use the information provided to create your new account. After your account has been created, you will be contacted.
Navigate to https://eprocurement.ohio.gov and enter your account credentials to log in to OhioBuys.
Participants also assume responsibility for ordering directly from the supplier and payment to them for any supplies or services purchased from ODOT contracts.
For more information regarding the program, please contact:
Maureen Studer: maureen.studer@das.ohio.gov | 1-614-728-3723
Renee Hinte: renee.hinte@das.ohio.gov | 1-614-466-6530
How to Submit a DOT Contract Request - 06.09 OhioBuys Submit a Co-op Contract Request Job Aid https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocure.ohio.gov%2Fstatic%2Fpdf%2FStateLocalAgencies%2FResources_Forms%2FOhioBuys_Co-Op_User_Account_Form.pdf&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7Cafbe418541934f21226108dc2cbee9e4%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638434445672096179%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=rnRmBKuL%2BMk1hOjwdSJGxuhT0MyGxj7Hn9z1ekVK6oM%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocure.ohio.gov%2Fstate-and-local-agencies%2Fresources%2F04_Resources_Forms&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7Cafbe418541934f21226108dc2cbee9e4%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638434445672102072%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=0ug5U9g%2FbB9XYsBS7WEPFYB8fjvCULtoEx7R%2FQnME5E%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocure.ohio.gov%2Fwps%2Fportal%2Fgov%2Fprocure%2Fstate-and-local-agencies%2Fresources%2Fcooperative-purchasing%2F!ut%2Fp%2Fz1%2F04_Sj9CPykssy0xPLMnMz0vMAfIjo8zi_SzdHQ0NvQ38DPxcDQwCjQN9jR393f0DfIz1w_EoMDCzNNKPIka_AQ7gaEBIvxchBUAfGBX5Ovum60cVJJZk6GbmpeXrRxSlFueXFiWnFutHJOfnF6QWAT1clqpbABTLSCzOzEsHOiwKj9EQr4EV4HF7QW5oRJWPh0Gmo6IiAB1KruY!%2FOBM.ContactCenter%40obm.ohio.gov&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7Cafbe418541934f21226108dc2cbee9e4%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638434445672108071%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=ETDhBlCg1CcaUUsa4kMMSGCnrYUirV%2FxJnvJ51AGnB4%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Feprocurement.ohio.gov%2F&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7Cafbe418541934f21226108dc2cbee9e4%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638434445672114697%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=uTkppnwygOaA7%2FU9fCy%2BKWX%2F%2BOELqz2Xz7BVyREN%2BCk%3D&reserved=0 mailto:maureen.studer@das.ohio.gov mailto:renee.hinte@das.ohio.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocure.ohio.gov%2Fstatic%2Fpdf%2FStateLocalAgencies%2FCoop_Purchasing%2F06.09%2520OhioBuys%2520Submit%2520a%2520DOT%2520Contract%2520Request%2520JA%2520v1.0.pdf&data=05%7C02%7CTodd.VanKirk%40dot.ohio.gov%7Cafbe418541934f21226108dc2cbee9e4%7C50f8fcc494d84f0784eb36ed57c7c8a2%7C0%7C0%7C638434445672122853%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&sdata=G%2FXkJjFX9t8rbyoyL2TVwgJrd9zPE9KE7vxXJrKufEY%3D&reserved=0
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