OCS21017 SOW.docx
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- Pre-Accreditation Survey Readiness
- Solicitation number
- OCS-21-017
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Service Unit Accreditation Review Scope of Work
Purpose of Contract: To provide assessment and evaluation of AAAHC accreditation readiness by on-site survey review.
Location: Warm Springs Service Unit Ft. Hall Service Unit Western Oregon Service Unit Yakama Service Unit Wellpinit Service Unit Colville Service Unit Period of Performance: January 1, 2021- September 30, 2021 Statement of work: In a continued effort to maintain accreditation the contractor will serve as an adjunct member on the Portland Area Survey Readiness Team (ASuRT) and conduct a virtual annual site visit with each service unit, provide a year of technical assistance/followup, and a 2 day mock survey (Virtual or In-Person depending on travel restrictions). Normally these site visits happen on an annual basis, but due to covid delays the visit could not happen in the last fiscal year and a virtual visit is now planned.
The purpose of these activities to:
· Provide a means for health centers to maintain AAAHC and patient-centered Medical Home recognition.
· Review of previous findings, create action plans, address gaps
· Increase patient and staff safety in health centers
· Provide a means for health centers to integrate, monitor and improve the quality of health care.
· Improve access of health center services within the community.
| Indian Health Service Responsibilities: | The service unit will provide facility, administrative policy and medical health record access as needed to facilitate the review process. |
| Contractor Qualifications: | The contractor will maintain qualifications in accordance with the requirement needed to perform the review according to AAAHC guidelines. The contractor is a current AAAHC surveyor and therefore qualified to assist with accreditation preparation. |
| On-site Contact/Supervision: | The Chief Executive Officer, Administrative Officer, Clinical Director, and Facilities Supervisor of the service unit will be available as needed and provide necessary support staff to assist at the time of the review. Portland Area ASuRT team and possibly additional area staff will be on-site to assist as well. |
Invoicing:
Submitted to:
| Portland Area Indian Health Service |
| 1414 NW Northrup Street, Suite 800 |
| Portland, OR, 97209 |
Invoice Requirements:
Invoice number Purchase Order/Contract number listed Name/address of contractor Contractors EIN Dates of Service Total Amount Due Deliverables & Reporting Requirement:
1. On-site close out meeting with the service unit, day of visit
2. Survey review report: Standard current AAAHC reporting forms will be submitted by Contractor to identify issues identified by on-site review activities. These reports will be due within 30 days of visit and 30 days of mock survey. These issues will be assigned to Area and on-site staff for follow-up.
Additional Terms & Conditions:
All activities conducted by the Contractor will be in accordance with agency requirements for the Health Insurance Portability and Accountability Act (HIPAA).
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