Questions and Answers.pdf

Questions & Answers

RFI #1

CAR 1352.213-70 Evaluation Utilizing Simplified Acquisition Procedures (APR 2010)

Page 41/49

Paragraph #2

Personnel Qualifications.

The Experience, Education, and Qualifications of Personnel Proposed to work on the Contract will be evaluated to determine their ability to perform their proposed duties.

Question/Questions:

Is this Requirement for the Required Safety Coordinator?

As this is the Only person within the RFP that is Required to Oversee the Project.

I believe this is an overall statement to that any bidders must be qualified, and employ only properly trained employees on our project. As the COTR for this project, if I witness any actions that cause me to question whether something is not done in a professional manner, such as safety issues, this gives us the lead way to contact the Contracting Officer for further action.

RFI #2

Is the Contractor to Follow OSHA or EM 385-1-1?

OSHA standards must be followed. Other guidelines would be in addition to them.

RFI #3

General Requirements for Task 1 and 2:

Page 34/49

M. Contractor/Roof Installer Qualifications:

Paragraph 1

The Roof Installation Contractor shall have a minimum of Five (5) Years’ experience in installing TPO Roofing System Systems and Metal Roofing Systems.

The Contractor shall provide written documentation of their qualifications to the Contracting Officer in advance of intended contract award.

Question/Questions:

What Kind of Written Documentation Qualifications is the Contracting Officer Requiring from the TPO Roofing Contractor?

What Kind of Written Documentation Qualifications is the Contracting Officer Requiring from the Metal Roofing

Contractor?

Is this Requirement Due with the Proposal?

My opinion is that we could accept something on your letterhead stating that you are an authorized dealer / installer for the MFG's product. I'm sure that if your company is chosen for the contract, then those details would be worked out with the contacting officer.

RFI #4

Page 34/49

M. Contractor/Roof Installer Qualifications:

Paragraph 2

The Roof Installation Contractor shall be approved by the Manufacturer of the

TPO Roofing System materials as being qualified to install the TPO Roofing System Systems, so that the Manufacturer is a and willing to, issue the required Watertight (Water Tightness) Roof Warranty to the Government.

Question/Questions:

Will the Contracting Officer accept a Letter from the MFG Local Representative?

OR

Will the Contracting Officer accept a Letter from the MFG’s Local Distributor?

In the past, the Roofing Contractor had a company site rep do a final acceptance inspection, and they used his report as final approval that the project was done correctly, and completely.

RFI #5

Page 34/49

M. Contractor/Roof Installer Qualifications:

Paragraph 3

The Contractor shall provide to the Contracting Officer written documentation from the manufacturer of his authorization to install the TPO Roofing System and eligibility to obtain the Manufacturer's warranty specified in the following section. This information shall be submitted prior to the intended contract award.

Question/Questions:

Will the Contracting Officer accept a Letter from the MFG Local Representative?

OR

Will the Contracting Officer accept a Letter from the MFG’s Local Distributor?

We are looking for verification that the MFG authorizes you to install their product, and will honor the warranty.

RFI #6

Page 34/49

N. Roof Warrantees:

Please Confirm that All Roof Warrantee Letters shall be part of the Closeout Documents.

Written warranty shall be given after project completion.

RFI #7

Page 33/49

Paragraph I

Contractor shall coordinate daily work activities and schedule with the Nashville, TN Weather Forecast Office Facilities

Engineering Technician (FET), Electronic Systems Analyst (ESA), and the Meteorologist-In-Charge (MIC), so as to not interfere with or disrupt the operations of the National Weather Service.

Question/Questions:

How is this Requirement to be Done?

E-Mail?

Daily Schedule?

Phone Call?

The NWS will have a designated contact person for the project if the FET / COTR Dan Collis cannot be on site. For now, contact during the project.

RFI #8

Task #1 Weather Forecast Office Roof Replacement:

SOW Questions:

Does NOAA/Government have the S.F. of the Roofing that will be Replaced?

Does NOAA/Government have the S.F. of the Roof Area?

Building blue prints show the office around 5500 S. F.

RFI #9

Task #1 Weather Forecast Office Roof Replacement:

SOW Questions

Line-Item G

Steel panels to be painted with Kynar 500, color TBD

Question/Questions:

Does NOAA/Government know what Color they will require?

Coloring of Steel Roofing affects the Pricing of the Material.

Please submit a color chart of options for us to use for a selection.

RFI #10

SOW Questions

Line-Item I

Install Decking as Needed to Replace Water Damaged Sections.

Question/Questions:

Does NOAA/Government have a S.F. or Percentage of the Roofing Deck that will need to be Replaced?

Contractor would not know the Roof Deck Damage until after the Shingle Roof has been Removed/Demo’ d.

We are not aware of any decking that would need to be replaced. This is not to say that something may be discovered when the existing roof is removed. There is no way to make that determination before removal, so we ask the contractor to consider a just in case scenario because we will not go thru a Change Order if at all avoidable. To date, I personally am not aware of a site that needed metal decking replacement, but we have seen where the wooden subdeck above the steel base has been replaced in small areas due to some water damage.

RFI #11

SOW Questions

Line-Item N

Caulk Parapet Wall Flashing at Seams.

Can NOAA/Government Confirm that Building has Parapet Walls?

Parapet Walls are on Flat Roofs/Is this a Flat Roof?

Each side of the office has parapets where the shingles meet the edge.

RFI #12

Task #2 Generator Roof Replacement:

SOW Questions

What MFG of the TPO Roofing Material is NOAA/Government Requiring?

As there are Several Different Types on the Market.

We are not specifying what MFG brands to use because that limits contractors and authorized installers.

Product submittals that be given for approval. Our past projects have used GAF, but we cannot specify a sole brand MFG.

RFI #13

Task #2 Generator Roof Replacement:

SOW Questions

Paragraph 2

Repair of Building Steel Roof Decking:

A. Install New Decking IF Needed to Replace All Existing Damaged Roof Metal Decking Sections.

The way this is Worded (If Needed) Roofing Contractor will not know if any Damaged Metal Decking will need to

Does NOAA/Government have a S.F. or Percentage of the Steel Roofing Deck that will need to be Replaced?

Contractor would not know the Roof Deck Damage until after the EDPM Roof has been

Removed/Demo’ d.

This was answered in RFI #10.

RFI #14

Task #2 Generator Roof Replacement:

SOW Questions

Paragraph 2

Repair of Building Steel Roof Decking:

B. New Decking Metal Shall Match Existing Metal Decking in Type and Thickness of Metal.

Question/Questions:

If the Roofing Decking Does Need to be Replaced as per RFI #11

Can NOAA/Government tell us the Spec. on the Metal Roofing Deck?

Type?

Thickness?

Seam Hight?

Steel Gauge?

If needed, we can go back to original construction prints for requested details.

RFI #15

Task #2 Generator Roof Replacement:

SOW Questions

Paragraph 3

TPO Roofing System Requirements, Designs, Shop Drawings and Details, and Construction Requirements:

A. The Contractor shall replace the existing Roofing System at the National Weather Service (NWS)

Forecast Office Generator Building Nashville, TN with a new TPO Roofing System in accordance with the manufacturer’s specifications and recommendations, the approved TPO Roofing System Design and the requirements of this Statement of Work.

Question/Questions:

This paragraph states the Generator TPO Building is in Nashville, Tn.

Please Confirm

ALL work is to be completed at NWS Birmingham in Calera Alabama! SOW has been updated / corrected as I stated last week when we talked on the phone.

RFI #16

Will NOAA/Government be issuing a SF-1442?

An SF-18 has been attached to the solicitation documents. Please use this form to submit your bid. An SF-1442 will not be used for award.