NWWP99192200204 Statement of Work.docx

STATEMENT OF WORK

EXISTING CONDITIONS

The Slidell WFO currently has a Digital Video Recorder and eleven (11) Camera System.

Existing system is old technology and is non-operational since Hurricane Ida. There are no means to visually identify intruders, visitors, or staff at the building main entrance, parking lot, vehicle entry, secure areas, or a means to remotely monitor critical areas to reduce the risk of or capture crime and security incidents.

GENERAL SCOPE

The National Weather Service (NWS) solicits interested and qualified private and commercial vendors to submit proposals for entering into agreement for the purpose of providing the services specified under this request for proposal. The contractor is to provide all labor, tools, equipment, hardware, and consumables to furnish the services and install a fully integrated and functional system.

The NWS expects a “turnkey” solution for this project. The awarded contractor shall, furnish, engineer, fabricate, install, and test a complete and operational system. All materials and equipment shall be new and of the latest technology available at the moment. Installation, service, and maintenance shall be performed by personnel skilled in the installation of video surveillance systems. Bidders shall provide all necessary certifications.

1.0 GENERAL INFORMATION

This SOW is for the replacement of the existing CCTV analog system with an IP network video surveillance system, 4K or 1080p HD resolution or better, and be Blue Iris VMS compatible.

This is a standalone system separate from the building VOIP system. Integration into the WFO system must be approved by SRH Systems Integration Branch Chief.

1.1 Primary Place of Performance

Installation will occur at NWS WFO Slidell, 62300 Airport Rd, Slidell, LA 70460-5243.

1.2 Description of Work

1.2.1. The contractor shall provide program management, subject matter experts, and engineering support in the procurement, installation, program, integration, and testing of a new Outdoor / Indoor security camera system.

1.2.2. The Contractor shall provide all personnel, materials, tools, labor and transportation necessary to complete the work and training identified in this Statement of Work (SOW).

1.2.3 The Contractor shall submit cut-sheets for all equipment and materials installed in this project and shall not order or install them until government approves them in writing. Submit all documents to POC listed in this SOW.

1.2.3.1 The Contractor shall provide a performance schedule with their offer that describes the phases of work, to include dates of performance.

1.2.4. The Contractor shall use cameras compatible with Blue Iris VMS Version 5.5.7.1 (May 14, 2022).

1.2.5. The Contractor shall correct/re-perform any discrepancies or integration errors found at no additional cost to the government.

1.2.6. The Contractor shall be responsible for returning the work site to its original condition at completion of the installation, to include replacement of any damaged or destroyed equipment.

1.2.7. The Contractor must have current certification(s) for installation and programming work.

1.2.8 The Contractor shall coordinate all work with the site’s POC to minimize disruptions to NWS Operations.

1.3 References

All clauses and references listed within the awarded contract are applicable to this SOW. In addition; the following references are identified specific to this SOW.

A. MIL-STD-3007G-2019 Standard Practice for Unified Facilities Criteria B. UFC 4-021-02, Change 1 (2019) Unified Facilities Criteria Electronic Security Systems C. NFPA 70 National Electrical Code, 2020 latest code edition D. IEEE C2-2017 National Electrical Safety Code (NESC) E. IEEE 3003.1-2019 Recommended Practice for Grounding of Industrial and Commercial Power Systems F. FIPS 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

1.4 Acronyms

1.5 Demo / Removal of Old Camera System

1.5.1 The Contractor shall remove all existing camera system equipment and hardware to include all power and data cables to both cameras and the video recording unit. See Attachment 2 for the approximate location of recorder, power supply, and cameras.

1.6 INSTALLATION

1.6.1. The Contractor shall install a new IP surveillance system. Installation will include all items as described below, as well as any equipment or items stated or implied in the applicable governing regulations for surveillance system installation, certification, and monitoring. Contractor shall be responsible for restoring work site to original condition.

1.6.2. The Contractor shall install IP Camera System to be managed from the WFO’s Computer Room. All equipment must be the most up-to-date technology and compatible with Blue Iris VMS.

1.6.2.1 The Contractor shall install rack mounted head-end equipment into only one cabinet. This cabinet will be identified by the WFO’s ESA. The bottom most component must not be installed lower than twenty-four inches from the bottom of cabinet. The top most component must not be mounted higher than four inches from the top of the cabinet. The final placement and arrangement of the components must be approved by TPOC.

1.6.2.1(A) The Contractor shall install a Cisco Catalyst C9200L-48P-4X (48 ports full PoE+, 4x1/10G fixed uplinks). This unit and all associated camera system hardware must be served by the same building emergency power circuit breaker to / from the rack.

Cisco certified refurbished 9200L-48P-4X switches are acceptable. The refurbished 9200L-48P-4X switch must be Cisco certified, TAA compliant, and come with the same warranties as a new unit would offer. Before a vendor provides a refurbished switch, they must furnish documentation for approval demonstrating that the equipment meets the criteria outlined.

The Cisco Catalyst C9200L-48P-4X needs to be sent to the site’s POC at least two weeks prior to system installation, to give the government time to complete all necessary programming.

1.6.2.1(B) The Contractor shall install a Tripp Lite 48-Port 2U Rack-Mount Cat6 110 Patch Panel, 568B, RJ45 Ethernet, TAA in the rack assembly along with all required cables to each head-end component, and cables to the cameras as required for system operation. A minimum of 1U space between rack mounted devices will be provided. These spaces will be covered by flat steel rack panel(s) powder coated in black.

1.6.2.2 The Contractor shall install a Dell Precision 3930 rack mounted Windows 11 Pro Operating System with an Intel Core i7-9700K processor (8 Core, 12MB Cache, 3.6Ghz, 4.9 Ghz Turbo w/UHD Graphics 630), 32GB memory, 3.5" 4TB 7200rpm SATA AG-Enterprise Hard Drive. This unit will have the VMS Blue Iris software installed. The unit shall have 2TB SSD (operating) and 8TB or more HDD (storage) in order to store a minimum of 28 days of archived video. Cameras 1, 2, and 3 will be set to record continuous the hours of 0700 to 1659. These cameras will then record at motion from 1700 to 0659. Cameras 4 thru 8 will be scheduled to record only during motion. Motion recording will be set at 50% sensitivity for all cameras. All cameras must capture video with / without light.

1.6.2.2(A) GFM. VMS Blue Iris software Version 5.5.7.1 (May 14, 2022).

1.6.3. The Contractor shall provide one Dell Rack Console (minimum 17-inch display) for administrator use of the system on a pullout tray in the rack assembly (preferred) or placed on separate desk mounted station. Desk mounted station must be approved by TPOC.

1.6.4. The contractor shall install all new IP cameras. All Cameras must conform to IEEE 802.3af or IEE 802.3at/POE+ standards have required licensing, necessary housing, mounting brackets, and junction boxes. Cameras must be compatible with VMS Blue Iris software.

1.6.4.1 The Contractor shall install four IP interior / exterior 4K or 1080p HD resolution (6MP or better) in-ceiling mounted cameras to monitor entry ways. See Attachment (1). These cameras must record in color day and night (with / without light).

1.6.4.2 The Contractor shall install four IP exterior 4K or 1080p HD resolution (6MP or better) security cameras covering the areas shown on Attachments (1). These cameras shall have human / vehicle detection with night vision. Cameras 7 and 8 shall have a minimum of three lenses to capture the back area of the building and the north and south sides. Cameras 6 shall have Ultra HD with coverage to a minimum distance of 150 feet of night vision. Cameras 5 and 6 need to be four lens multidirectional IP camera to capture all needed perimeter requirements. All camera mounted locations and image / view settings must be approved by the ESA.

1.6.5. The Contractor shall GROUND all equipment per industry standards.

1.6.6. All camera cabling must be RED Cat6 and exterior cabling must be direct burial shielded rated. Cable supports must be installed where needed.

1.6.7. The Contractor shall install EMT pathways for exterior cabling and core penetration where necessary and may reuse existing conduits where possible.

1.6.8 Value Engineering – Attachment (1) identifies location and areas that require coverage. The contractor can evaluate and propose a configuration change that will meet the required coverage areas.

The configuration, programming, and focusing of all cameras shall be accomplished with an NWS facility or electronics staff member observing.

1.8 TRAINING

The Contractor shall provide initial training to all personnel identified by the customer, maximum 6 personnel. Training requirements shall be defined by the video surveillance system design. The final system design will be approved by the Government prior to installation. All training will take place at WFO Slidell, LA after installation and will be completed before final system acceptance. Training should include system description and orientation, operation of the complete system, and troubleshooting procedures of likely failures.

The Contractor will provide the government all applicable manuals, instructions, and warranties upon final acceptance.

1.9 TESTING AND TURNOVER

Testing is required to confirm system functionality.

At the completion of installation and configuration requirements, a government acceptance test will be completed. The Contractor shall schedule this testing via coordination with the TPOC.

PHASE I TESTING

Phase I testing must demonstrate that all installed equipment and components are performing according to system specifications and operational requirements. Phase I acceptance testing shall consist of the following:

1.9.1 Vehicle Entry Test. Camera 6 (Day and Night)

1.9.2 Human Entry Test. All Cameras (Day and Night)

1.9.3 AC power loss test.

1.9.4 Local Terminal Administrator Test.

1.9.4.1 Record / Playback test.

1.9.4.2 Digital Zoom Test. All Cameras recordings

1.9.4.3 Optical Zoom Test. All Cameras

1.9.5 Remote User VPN Access Test. All Cameras. Coordinated with SRH

PHASE II GOVERNMENT TESTING / POP

Phase II testing / POP will consist of a complete 5-day work week (Monday thru Friday) to ensure all equipment is installed properly and works according to specifications. Final Government acceptance will not be given until successful completion of Phase II testing / POP. Phase II testing will follow Phase I testing. Phase I testing may not be included as part of Phase II government testing / POP.

2.0 DELIVERABLES

The following deliverables are required by this Statement of Work.

2.1 All applicable Operation and Maintenance manuals, including detailed operation procedures, warranties, drawings, a detailed bill of material, and recommended spare parts list.

2.2 Performance Schedule. The Performance Schedule shall be submitted with the Contractor’s offer.

2.3 Personnel. Contractor shall provide a list of personnel to the COR no later than 10 days prior to the date specified in the Contractor’s performance schedule as the start of work at WFO Slidell. No technician will be allowed onsite if they are not listed on this written notice. Any Covid-19 or site-specific requirements will be provided to the contractor, and coordinated upon award of the contract.

3.0 SITE CONDITIONS

The contractor shall become familiar with all details of the work and working conditions and advise the CO or TPOC of any discrepancies before performing any work. Some work areas will be occupied by Government personnel during the Video Surveillance System installation.

3.1 Work Hours

The National Weather Service operates 24/7. NWS reserves the right to postpone work in the occurrence of a severe weather event.

The Contractor’s work shall be performed between the hours of 0700-1700, Monday thru Friday unless otherwise approved by the TPOC. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas. Any work needed outside these hours will require approval by the TPOC.

3.2 Changes

Any variations or changes to the Statement of Work shall be coordinated through the TPOC.

3.3 Secure Facilities

Performance of this contract may require the contractor access to secured facilities. In event of this, the Government shall provide individuals to escort the contractor while in these areas.

4.0 SECURITY REQUIREMENTS

4.1 Personnel

All on-site contractor personnel must be United States citizens with a trustworthiness determination in accordance with FARS.

5.0 LEGAL COMPLIANCE

All work must follow all public laws and the Code of Federal Regulations. Furthermore, the contractor shall comply IAW UFGS 01 35 26 Government Safety Requirements and the Occupational Safety and Health Administration (OSHA).

6.0 REMOVAL OR DISPOSAL OF GOVERNMENT PROPERTY

Unauthorized removal or disposal of government property is a crime. Government property includes all materials and equipment purchased directly or indirectly by any agency of the federal government for any purpose. No government property is to be removed or disposed of without written permission from the CO and MIC. Contractor shall provide a listing of each item and quantity of materials and equipment to be removed or disposed.

7.0 UTILITIES

Reasonable amounts of water, electricity, and other utilities are available to the contractor at no cost, unless otherwise specified by the discretion of the TPOC. The contractor shall include any temporary utility connections, if necessary, within the project scope of work. The contractor shall exercise strict conservation practices in the use of these utilities. Should the contractor be found to not be using utility conservation practices, the cost of the utilities may be transferred to the contractor for the remaining performance period of the contract.

8.0 PERIOD OF PERFORMANCE

1 year from date of award.

9.0 PROJECT WARRANTY

Contractor shall provide a written warranty for the workmanship for a period of (1) one full year from the date of the system’s installation acceptance unless otherwise specified.

10.0 POINT OF CONTACT

TPOC: Melissa McIntier, 228-369-4420; melissa.mcintier@noaa.gov Alternate TPOC: Marcus Watson, 985-718-3484; marcus.watson@noaa.gov

11. SERVICE CONTRACT LABOR STANDARDS ACT (SCLS)

SCLS applies for St. Tammany Parish County, LA.

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