19-00194_Statement_of_Work.docx

Statement of Work Emergency Power Generator Preventative Maintenance Agreement

Background:

This Preventative Maintenance (PM) Agreement is for the National Oceanic and Atmospheric Administration (NOAA), National Weather Service (NWS) Southern Region Headquarters (SRH). The Emergency Power Generators under this agreement provide emergency power to Weather Forecast Offices (WFO), Weather Surveillance Radar (WSR), and Weather Service Office (WSO) sites. Locations are listed below. This PM Agreement is for a term of one year with an additional four year option upon acceptance. This will cover multiple locations and shall be accomplished annually or every 250 hours of operation by a certified EPG Maintenance Contractor.

Objective:

Through this Preventative Maintenance Agreement the EPG systems will remain in top working condition ensuring uninterrupted power supply be available in the event of a power outage.

Tasks:

Furnish all necessary labor, materials/supplies, equipment, services, and supervision necessary to accomplish all tasks necessary for the completion of Preventative Maintenance as set forth. These services include, but are not limited to providing: Inspection, testing, adjustments, documentation (completed checklist form), and maintenance management necessary for the successful completion of the required work.

The Contractor Shall:

· Sign in and out at front desk each day of service

· Provide an itemized invoice documenting the service preformed and fill out the Annual EPG PM and Inspection Checklist (attached) to record the service.

· Contractor will ensure that all field technicians have the required relevant experience and training to handle their tasks successfully and professionally and should provide training documentation to the Contracting Officer (CO).

· If deficiencies are identified during the inspection the contractor will provide a written breakdown of the deficiencies and estimate within 2 two business days of the service. Vendor must not provide services without written verification from the Contracting Officer.

Engine

General

· Change/clean crankcase breather

· Inspect air cleaner (replace as necessary)

· Drain condensate trap

· Inspect air intake system

· Inspect exhaust system

· Inspect engine starting system

· Inspect spark plugs/wires/distributor

· Clean all battery terminals as needed

· Check electrolyte level (refill as needed)

· Check battery charger for proper charging rate

· Change batteries (every three years)

Lubricating System

· Change oil and filter

· Inspect lube oil heater

· Change hydraulic governor oil

· Check for oil leaks

Coolant System

· Record antifreeze protection level

· Record DCA level

· Check coolant level (refill as needed)

· Inspect clamps and hoses

· Verify operation of engine block heater

· Inspect belt condition and tension

· Check for exterior leaks

· Verify operation of remote radiator motor

· Grease all lubrication points

· Change DCA coolant filter

· Drain and flush system - refill per manufacturers recommendation (every 3 years)

Fuel System

· Inspect fuel lines and hoses

· Inspect day tank and float assembly

· Check fuel transfer pump

· Check governor and linkage

· Check level of fuel in supply tanks

· Drain water from filter/tanks

· Change fuel filter(s)

· Adjust injectors and valves as necessary

· Run engine and:

· Record oil pressure

· Record oil temp

· Record voltage

· Record water temperature

· Record amperes

· Record hours

· Test safety shutdown circuits/alarms

· Check rain cap operation

· Check for vibration or noise

· Inspect operation of intake louvers

Generator

General

· Inspect/lubricate end bell bearing

· Inspect brushes, brush holders, and

· Inspect cooling screen and alternator

· Verify connections and insulation condition

· Verify operation of shunt trip

· Operate circuit breaker manually

· Clean all vent screens

· Tighten all panels and electrical connections

· Check sub-base isolators and tighten locknuts

Load Bank Testing

· Connect a resistive load bank and run the EPG under 100% load for no less than two hours.

· Perform resistive load bank test with no interruption of normal power supply

With engine running and load on generator

· Record voltage

· Record amperes

· Record RPM’s

· Calibrate control meters as needed

· Verify operation of lamps on panel

Locations:

Generators

Cameron County

Cameron County

Nueces County

Val Verde County

Comal County

Comal County

Tarrant County

12629 Wildcat Way N., Burleson, TX 76028-7568 Burleson County

Dickinson, TX 77539-3409 Galveston County

Rankin County

Rankin County

Calcasieu Parish County

Calcasieu Parish County

St. Tammany County

St. Tammany County

North Little Rock, AR 72118-2296 Pulaski County

North Little Rock, AR 72118-2204 Pulaski County

Mobile County

Mobile County

Oklahoma County

Caddo County

5655 Hollywood Ave., Shreveport, LA 71109-7752 Caddo County

Tom Green County

7654 Knickerbocker Rd., San Angelo, TX 76904-7892 Tom Green County

Tulsa County

Inola, OK 74036 Rogers County

Fort Smith, AR 72916-8192 Sebastian County

Fort Worth, TX 76102-6124 Tarrant County

Points of Contact:

The Technical Points of Contact (TPOC) will serve as the Government’s point of contact for all submissions, each office has a designated TPOC.

Security:

The contractor(s) will be required to sign in each morning at the front reception area and sign out each evening.

*** The C & A requirements of clause 73 does not apply and a Security Accreditation Package is not required. *** Period of Performance:

Base Year: 12 months from date of award Option Year 1: 12 months from end of Base Year Option Year 2: 12 months from end of Option Year 1 Option Year 3: 12 months from end of Option Year 2 Option Year 4: 12 months from end of Option Year 3

STANDARD INFORMATION

A. Compliance.

The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work is in compliance with the applicable codes and be responsible for all licenses, permits and fees required to complete this project.

B. Disposal.

The Contractor will be required to properly remove and dispose of all waste material in an environmentally friendly manor.

C. Guidelines.

The Project shall follow the guidelines stated in the Statement of Work and any contractor provided quoted documents. All modifications must be submitted and approved by the Contracting Officer before work can commence.

D. Hours of Operation.

Work shall be performed between 7:00am & 5:00pm Monday thru Friday unless otherwise approved by the COR. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

New Year’s Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, Christmas, Memorial Day, Presidents Day, Independence Day & Martin Luther King Day.

E. Facility Access.

A sign in sheet shall be completed each day for all contractors, contractor employees and sub-contractors on site.

F. Documents.

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

G. Service Contract Labor Standards Act.

The Contractor shall comply with the current wages of the Service Contract Labor Standards Act for each county the various offices are in.

SAFETY AND EMERGENCY:

GOVERNMENT PROVIDED MATERIALS AND/OR SERVICES

A. EXCLUSIONS:

Unless otherwise indicated elsewhere in this SOW, the Government will provide no data, materials, equipment and/or services to the Contractor. Any and all research required to fulfill the SOW described herein, shall be the responsibility of the Contractor. The Government retains the right to request the Contractor to acquire additional information on behalf of the Government.

B. WARRANTY:

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

C. SUBMITTALS:

Shall be sent to the various TPOCs in the different office locations.

***All submittals shall become the property of the U.S. Government***

ANNUAL EPG INSPECTION CHECKLIST

General ___ Change/clean crankcase breather ___ Inspect air cleaner (replace as necessary) ___ Drain condensate trap ___ Inspect air intake system ___ Inspect exhaust system ___ Inspect engine starting system ___ Inspect spark plugs/wires/distributor ___ Clean all battery terminals as needed ___ Check electrolyte level (refill as needed) ___ Check battery charger for proper charging rate ___ Change batteries (every three years) Lubricating System ___ Change oil and filter ___ Inspect lube oil heater ___ Change hydraulic governor oil ___ Check for oil leaks Coolant System ___________ Record antifreeze protection level ___________ Record DCA level ___ Check coolant level (refill as needed) ___ Inspect clamps and hoses ___ Verify operation of engine block heater ___ Inspect belt condition and tension ___ Check for exterior leaks ___ Verify operation of remote radiator motor ___ Grease all lubrication points ___ Change DCA coolant filter ___ Drain and flush system - refill per manufacturers recommendation (every 3 years) Fuel System ___ Inspect fuel lines and hoses ___ Inspect day tank and float assembly ___ Check fuel transfer pump ___ Check governor and linkage ___ Check level of fuel in supply tanks ___ Drain water from filter/tanks ___ Change fuel filter(s) ___ Adjust injectors and valves as necessary Run engine and:

___________ Record oil pressure ___________ Record oil temp ___________ Record voltage ___________ Record water temperature ___________ Record amperes ___________ Record hours ___ Test safety shutdown circuits/alarms ___ Check rain cap operation ___ Check for vibration or noise ___ Inspect operation of intake louvers

GENERATOR

General ___ Inspect/lubricate end bell bearing ___ Inspect brushes, brush holders, and ___ Inspect cooling screen and alternator ___ Verify connections and insulation condition ___ Verify operation of shunt trip ___ Operate circuit breaker manually ___ Clean all vent screens ___ Tighten all panels electrical connections ___ Check sub-base isolators and tighten locknuts Load Bank Testing ___ Perform resistive load bank test with no interruption of normal power supply (record results in comments section below) With engine running and load on generator:

___________ Record voltage ___________ Record amperes ___________ Record RPM’s ___ Calibrate control meters as needed ___ Verify operation of lamps on panel

Comments: ________________________________________________________________________________ Performed By: __________________________________ Date: ___________________________ Title/Company: __________________________________________________________________ image1.png