NWWN99122100337 SOW.pdf

STATEMENT OF WORK

C.1. SCOPE OF WORK

A. Place of performance will be as follows: NOAA National Weather Service Weather Forecast Office-New York, 175 Brookhaven Ave. Bldg. NWS-1, Upton, NY 11973-5000

B. The project site consists of approximately 2 acres, parts of which are occupied by buildings, walks, and other paved surfaces.

C. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Landscape Maintenance from April 1 through November 30. Work shall be in a manner that will maintain healthy grass, shrubs, and plants, and present a neat and professional appearance.

D. If services cannot be performed due to inclement weather, the Contractor shall perform any and all scheduled services the next duty day with no degradation to existing scheduled services.

CI.2. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

A. Government Furnished:

Electrical power shall be provided at existing exterior receptacles for the Contractor to operate their equipment, as necessary, in the performance of this contract.

B. Contractor Furnished:

(1) The Contractor shall furnish all supplies, materials, and employee training necessary to complete the work in this contract, unless otherwise specified herein.

(a) Training shall include all applicable OSHA and other related standards. The Contractor shall submit all Material Safety Data Sheets (MSDS) for any materials used under this contract containing “dangerous” or “warning” labels to the Technical Representative within 10 days after contract award date.

(2) The Contractor shall furnish all equipment necessary to accomplish the work under this contract.

All equipment must meet all applicable OSHA standards. The Contractor shall not use any unsafe equipment or any equipment in need of repair.

C.3. CONTRACTOR PERSONNEL

A. Within five days of the contract start date, the Contractor shall submit, in writing, the name of the Site Manager. The Contractor shall supply telephone, cell phone, and/or pager numbers to the Technical Representative for use in contacting the Site Manager. The Site Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under this contract. The Site Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include, but not be limited to, the following: non-performance of work, deficiencies in work performed and notices of proposed payment deductions due to the above. The Site Manager shall be available weekdays, between the hours of 8:00 a.m. and 3:00 p.m., within 30 minutes to meet at the facility to discuss problem areas.

B. All personnel employed by the Contractor shall be experienced in the type of work involved and familiar with the specifications of this contract.

C. All Contractor personnel must undergo Contractor Vendor Orientation Training Class (Q006) which is required by Brookhaven National Laboratory Security Office (BNL). CVO training is available daily Monday thru Friday, 8:30 a.m. – 10:30 a.m., no appointment needed (See the Technical Representative for additional information).

D. Additionally, all personnel must be US Citizens and must possess proper valid Identification. Lawful permanent residents of the United States must bring their Green Card (the Green Card or the I-551 stamp must be valid.

E. The Contractor is required to provide necessary and on-going tenant relations or customer service training for their employees.

F. Contractor personnel shall conduct all operations in such a manner as to minimize any inconvenience in the use of the facilities to the occupants.

CI.4. SCHEDULING WORK AND REPORTING REQUIREMENTS

A. Within five work days of the contract starting date, and annually thereafter for renewal periods, the Contractor shall submit schedules and plans to the technical representative to accomplish required services throughout the year.

B. If changes need to be made to reduce conflicts with Government operations, special events, or other occurrences, the Contractor shall meet with the technical representative and revise the schedule as necessary.

C. The Technical Representative may request changes to the monthly work schedule so spacing of services is distributed to meet the needs of the Government. The Contractor shall not deviate from this schedule without prior approval from the Technical Representative.

D. The Contractor must provide a minimum of 3 hours notification if services cannot be performed for any reason on that day. The Contractor shall then perform any and all scheduled services the next duty day with no degradation to existing scheduled services.

E. If the Contractor fails to provide a minimum of 3 hours notification and does not arrive the day of service, they will not be paid for the service or any additional day(s) that follows.

D. PERFORMANCE REQUIREMENTS

A. The Contractor shall provide all labor, equipment, materials, supplies, and supervision to perform grounds maintenance and landscape services as identified in the Statement of Work.

B. The following guidelines are for reference only and final results will be the determining factor for the success or failure of this contract.

1. Mowing and Trimming Operations: The Contractor shall be responsible for monitoring the growth of the grass and scheduling cutting/mowing operations as required. The Contractor shall prevent scalping, uneven mowing, rutting by equipment, damage to trees and shrubs during contractor operations. The Contractor shall replace shrubs and trees damaged during mowing operations. Precautions shall include removal or repair of equipment causing unnecessary damage or procedures causing unsatisfactory mowing. The Government is not responsible for damage to contractor’s equipment due to trash, debris, or uneven terrain. Contractor shall maintain all open drainage systems; open culverts under driveways and roads free of debris, trash, limbs, leaves and grass clippings. Grass shall be cut on a weekly basis from April 1 through November 30 and shall be maintained between 2” and 2 ½” in height. The frequency of mowing may vary depending on weather conditions. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, UIAB site including the Shed to provide clearance to the entrance about 10ft to doorway and 2ft of the surroundings (each side) and other fixed obstacles. Trimming height shall match surrounding area grass height. Grass clippings shall be removed to provide a uniform appearance after mowing. All improved grounds shall look well manicured at all times. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming, caused by contractor shall be repaired by the Contractor at no additional cost to the Government. If a plant should die or become unhealthy due to damage caused by the Contractor, the Contractor will be responsible for replacing the damaged plant or tree with a plant or tree of the same species, and size. Plant or tree replacement or repair shall occur within 15 days of noticed damage. It is the Contractor’s responsibility to ensure their trimming or mowing services does not damage trees. If grass seeding is needed to repair damaged areas, use a compatible grass seed mixture.

2. Fertilize Grounds. All turf areas will be fertilized four times annually with a balanced lawn food.

All shrubs, ground covers and trees will be fertilized as needed to maintain a healthy condition.

Apply herbicides and pesticides to turf, shrubs, trees and ground cover as needed to control weed and insect infestation. Herbicides and pesticides used shall not injure plantings.

Fertilizers shall be standard commercial grade of organic or inorganic fertilizer of the kind and quality specified per results of soil testing by the Contractor and appropriate to industry standards.

The Contractor shall notify the technical representative prior to the beginning of each fertilizer, pesticide or herbicide application and post flags indicating the application. The Contractor shall apply fertilizer, herbicides, and pesticides in compliance with instruction and conditions contained on labels and required by the Environmental Protection Agency, state and local regulations.

Material Safety Data Sheets (MSDS) will be available at all times.

3. Edging. Grass shall be cut back from all edges 0.5” to 1.5” and not cut deeper than 1.5” to 2”.

Edging shall include removal of vegetation from sidewalks (including cracks and expansion joints), driveways, concrete curbs, planting beds and mounds, and rock beds. Grass shall not extend over the edge of any of the above areas.

4. Weed Control. Lawns shall be maintained to show continual progress in removal of annual and perennial weeds, including all clover and coarse grass species. Parking lots, walkways, rock beds, fences, and all building perimeters shall be kept free of weeds, grasses, leaves and debris (including Upper Air Inflation Building). Weed killing, (herbicidal) sprays or granular applications are permitted. The Contractor shall insure herbicides used will not injure any existing plantings. All areas shall be kept free of weeds, grasses, leaves and debris all year long. Weeding is a continuous requirement.

5. Cleanup. All grass clippings, weeds, and pruning shall be removed from the project site as necessary. Walks and driveways shall be kept free of equipment and debris. Exterior walls of building shall be kept free of soil. When on the job site police entire grounds to remove all trash, debris and leaves. This shall include the vehicle parking lots, walkways and lawn areas.

6. No Dumping allowed on DOE/BNL Grounds: Under no circumstances dumping excess grass cuttings/debris on BNL grounds. If this occurs the awarded contractor can be severely fine and possibly revocation of security gate access will be executed by DOE/BNL for dumping on the premises without authorization. A sizable wagon must is required to take away all debris from DOE/BNL site.

7. Mulch Placement. Once a year, the Contractor shall provide and place hardwood mulch in all planting beds, shrubs, trees and walkways. Quantities supplied must be sufficient to maintain planting bed areas with a minimum mulch depth of four (4) inches, and tree mounds with a minimum depth of six (6) inches. A sample of mulch shall be submitted to the Technical Representative prior to application.

8. Erosion Control. The Contractor shall repair and fill all rivulets, soil slides, and washouts when necessary.

9. Leaf Removal. The Contractor shall remove all leaves and other debris from planting beds and lawn.

10. Pruning. Prune all shrubs to existing form twice during the growing season or as needed. Trees shall be pruned from ground level to up to 12’ to improve form and remove dead wood and spent blossoms as needed. Tree and shrub suckers, excess shoot growth, and limbs shall be removed as needed. Plantings such as ground cover, perennials, and bulbs, shall be cut back as appropriate for the species.

11. Bed Preparation and Maintenance. Perform general spring clean up (around March 1) to bed areas. Beds will be edged and cleaned of all debris and weeds before adding mulch. Beds will be maintained to present a neat appearance throughout the season with use of appropriate herbicides and regular weeding. Insure items in beds are maintained within their boundaries. Rock beds adjacent to main building and parking lots shall be free of mature weeds. Weeds may be treated with organic alternative treatment(Go Green is preferable), other. Treated weeds shall be removed within one week.

12. Annual Beds: Three times per year, the Contractor shall plant annual flowers in the areas adjacent to the main entry door. Plants shall be as requested by the technical representative. The first planting shall be April 1 – May 15 and consist of the following Deer Resistant plants: Such as….Annuals, Perennials or base on availability during the season. The second & third (summer/ Fall) planting shall be October -November and consist of the following plants: hardy mums, cabbage purple doves, white doves, pink doves and lots of color and bulbs for the following spring season readiness.

13. Damage. If the Government determines that damage to shrubs and trees are caused by the Contractor, the Contractor shall repair/replace them at no additional cost to the Government. The Contractor will be responsible for replacing the damaged plants or trees with plants or trees of the same species, and size. Plant or tree replacement, or repair, shall occur within 15 days of noticed damage.

14. Irrigation system – Winterize the system by October 15 and start up the system by May 15.

Product Features - Should not leave a visible film or residue and will not change the color of plants or foliage - MSDS

15. Final Work. During the last two weeks of the contract, the Contractor shall leave all planting beds, tree mounds, and rock beds in a weed free condition. Grass shall be mowed, weather conditions permitting, regardless of height.

E. PERIOD OF PERFORMANCE

Base Year: Date of award through March 31, 2022 Option Year 1: April 1, 2022 through March 31, 2023 Option Year 2: April 1, 2023 through March 31, 2024 Option Year 3: April 1, 2024 through March 31, 2025 Option Year 4: April 1, 2025 through March 31, 2026

ITEMIZED SERVICES REQURIEMENT

SHEET (Attachment No. 0001)

I. The following are services INCLUDED under this solicitation:

A. Edging B. Erosion Control C. Fertilizing D. Grass Mowing E. Leaf Removal F. Mulching G. Pruning H. Trimming I. Weeding J. Bed Preparation and Maintenance K. Annual Bed Planting L. Season Irrigation Start up and Shutdown http://www.havahart.com/resource/uploads/deer-off-animal-repellent-concentrate-msds.pdf