NWWN99042200103 Statement of Work RFQ.docx

Statement of Work

Scope of Work

The contractor shall provide all personnel, supplies except those identified to be provided by the Government, tools, equipment, materials and supervision for the duties required to clean the Weather Forecast Office as described in this Statement of Work. This facility is in operation 24 hours per day, 7 days per week. The equipment, materials and supplies shall be appropriate for the work being performed, be of good commercial quality, and properly stored in the area designated by the Technical Point of Contact (TPOC).

Additional Information

Cleanable Square Footage: 14,000 Flooring: 60% Carpeted Area: 40% Number of Employees: 43 Number of Windows: 18 Cleaning should be provided between the hours of 5 p.m. and midnight

Place of Performance

National Weather Service 1901 S. State Route 134 Wilmington, OH 45177-9708

Service Contract Labor Standards Act applies for Clinton County, OH.

Period of Performance

Base Year: 07/01/2022 through 06/30/2023 Option Year 1: 07/01/2023 through 06/30/2024 Option Year 2: 07/01/2024 through 06/230/2025 Option Year 3: 07/01/2025 through 06/30/2026 Option Year 4: 07/01/2026 through 06/30/2027

Primary Point of Contact/Technical Point of Contact (TPOC)

TBD

All work described shall be done in accordance with the following specifications and standards. If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements. Services performed under this contract shall be performed during hours approved by the MIC.

The Contractor should bring any noted defect, damage, or insect/rodent infestation of the facility to the attention of the TPOC or designated official. Services under this contract must be performed in such a way that there will be no interruption to or interference with the normal operation of Government business on the premises.

Description of Work

The contractor shall be responsible for the following:

· satisfactorily managing and performing programs for cleaning as specified.

· providing an individual, other than the person performing the regular cleaning service, to perform quarterly spot checks of work performed.

· furnishing all supplies including paper products (i.e., liquid soap, trash can liners, paper towels, toilet paper and cleaning solutions).

Equipment, Supplies and Materials

All equipment, materials, and supplies (SDS for chemicals) shall be furnished by the Contractor and properly stored in the areas designated by the TPOC including paper towels, toilet paper, paper toilet seat covers and dispenser, hand soap, waste basket and trash can liners, cleaning supplies, cleaning equipment, and vacuum cleaner. The carpet/tile cleaning shampoo supplies and carpet/tile shampoo equipment will not fit in this space and shall be stored offsite. Boxes and cleaning items are not to be left in the aisles - supplies should be placed orderly on the marked shelves. Empty cardboard boxes need to either be removed from the building or broken down and placed in the office recycle bin.

Whenever possible, all products used are to be environmentally friendly and a list and Safety Data Sheets of these products will be supplied to the TPOC for approval upon request. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment. NOTE: Whenever possible all paper products shall be made of recovered materials as per EPA guidelines at the following website: www.epa.gov/epawaste/conserve/tools/cpg/products/tissue.htm.

Safety Data Sheets (SDS) must be provided by the contractor to the TPOC, where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to TRPOC as necessary and upon request.

Schedule of Work

Daily

· Sweep or dust mop all uncarpeted floors including hallways and foyers. All sweeping of floors shall be done by the dustless method using either the laundered or the disposable types of treated cloths, as appropriate.

· Vacuum all carpeted floors with a commercial grade vacuum that has a High Efficiency Particulate Air (HEPA) filter.

· Vacuum or clean indoor and outdoor entrance mats.

· Empty all waste receptacles and recycle containers. Remove all refuse to proper outside containers. Replace plastic liners when soiled or torn. In case of leakage, damp wipe receptacle to remove all residue.

· Wet mop restroom floors with disinfectant solution. Clean and disinfect counter tops, sinks, mirrors, fixtures, toilets, and urinal. Spot clean toilet enclosures, baseboards, and walls.

· Provide and replace, as necessary, deodorant devices for the men’s restroom urinal. Fill restroom soap, towel, and toilet tissue dispensers. A sufficient quantity of paper towels and toilet paper shall be readily available in each restroom.

· Wet mop break room floors with disinfectant solution. Clean and disinfect counter tops and sink. Spot clean walls above counter tops and behind waste receptacles as needed. Fill break room soap and towel dispensers.

· Clean and disinfect drinking fountain.

· Dust all horizontal surfaces that are readily accessible and visibly require dusting. All dusting shall be done by the damp or treated cloth method.

Weekly

· Damp mop all uncarpeted floors using a detergent solution. Remove all oil, tar, and stubborn dirt using an all-purpose spray cleaner.

· Vacuum, dust, or damp wipe, as appropriate, all office desktops, chairs, phones, file cabinets, fabric partitions, window sills, and ledges. Care should be taken around computer equipment and accessories.

· Wash glass entrance doors and windows and all interior glass in order to maintain a streak free, clean appearance.

· Clean and scour break room sink, interior and exterior of microwaves, and counter tops.

· Clean the outbuilding restroom. Mop restroom floor with disinfectant solution. Clean and disinfect counter tops, sinks, mirrors, fixtures, toilets, and urinal. Spot clean toilet enclosures, baseboards, pipes, sills, and walls. Fill restroom soap, towel, and toilet tissue dispensers. A sufficient quantity of paper towels and toilet paper shall be readily available.

Monthly

· Buff and spot polish traffic areas in the electronics shop to prevent finish from wearing through to tile surface.

· Spot clean doors, walls, painted surfaces, and ledges to remove fingerprints, marks, and smudges utilizing an all-purpose spray cleaner.

· Remove spots and stains from carpeted areas using a good general purpose carpet spot remover.

· Thoroughly clean and dust all Venetian blinds.

Annually - (June)

· Remove spots and stains from ceramic tile floor located in the entrances.

· Wash all exterior windows in manner which produces a clean and streak free appearance.

· Vacuum all accessible carpeted walls.

· Clean interior walls in break room.

· All carpeted areas shall be cleaned using a low moisture or dry chemical cleaning process.

· Spray buffing of the resilient flooring in electronic shop shall be completed. Stripping and waxing of this and other out building resilient floors shall be scheduled separately as needed. A 48 hour advanced notice is requested.

Terms of Statement of Work

· The contractor shall bill on a monthly basis in arrears for the service provided. The contractor shall designate a representative, with contact numbers, for the TPOC to communicate with about the quality of work, progress, and technical details of the project. Neither the local representative nor the TPOC has the authority to modify the contract in any manner which might affect the cost.

· The contractor shall be responsible for the scheduling and coordination of work on the site. If the services do not conform to the contract requirements, the government may require the contractor to perform the services again in conformity with the contract requirements, at no increase in contract amount. If the defects in services are not corrected by performance, the government may require the contractor to take necessary action to ensure that future performance conforms to contract requirements, and reduce the contract price to reflect the reduced value of the services performed. If the contractor fails to expeditiously take the necessary action to ensure that performance shall be in conformity with contract requirements, the government may take corrective action.

· The contractor must ensure the prospective employees complete a Department of Commerce (DOC) Security background check. Employees shall not be permitted to work unless a favorable background check has been completed.

· All work shall be done as required Sunday through Saturday, holidays included, unless specifically approved by the TPOC.

· Any cleaning missed due to severe weather operations shall be made up the following day.

· The government reserves the right to inspect for quality control.

· All contract employees shall sign in and out on the security log sheet located in lobby area.

· The Contractor and all employees must be in compliance with all State and Local COVID19 guidelines. Masks must be worn in any of the NWS buildings while transmission rates are high. Once transmission rates are lowered and the employee is fully vaccinated then a mask may not be required. Formal notification will be provided by the TPOC. Please notify the TPOC and CO immediately if any of the Contractor’s employees or subcontractors have tested positive for COVID19 and provide a plan for continuing the work as specified in this Statement of Work.