NRMAF0002000945 Statement of Work RFQ.docx

STATEMENT OF WORK (SOW)

(FOR SERVICES)

Government Point of Contact (POC): TBD

Purpose: To provide communications and administrative support for NOAA work and assets in the Great Lakes Region.

Specific Tasks: We are seeking an independent communications professional who specializes in written content, website development, and program implementation specific to Great Lakes issues and who has specific experience with the Great Lakes Restoration Initiative and who can work in person as needed with the NOAA in the Great Lakes Regional Collaboration Team (GLRCT) located in Ann Arbor, MI.

1.0 GENERAL INFORMATION

1.1. Introduction and Background:

On a daily basis, NOAA confronts complex challenges that are place-based, require interdisciplinary approaches and regionally tailored solutions. Established in 2006, NOAA Regional Collaboration is a network of NOAA employees and partners representing NOAA Line Offices and core partner organizations in the region. NOAA’s Regional Collaboration Teams are positioned to facilitate collaboration at the regional level, as well as tap into resources and capabilities to advance NOAA’s mission. The Eight Regional Teams are led by senior level Regional Team Leads and full-time Regional Coordinators, supported through a National Regional Team Lead, HQ liaison and an Advisory Group representing headquarters-level Line Office Leadership. The network represents NOAA’s broad mission and line office mission interests, and is connected both across NOAA and within regional and local communities.

NOAA’s Regional Collaboration Team in the Great Lakes Region (GLRCT) has developed a communications plan to advance its vision, mission and goals and NOAA’s mission in the eight state region. The plan identifies the need for written communication products, such as content for its website and other supporting materials related to its work in the region and implementation of the Great Lakes Restoration Initiative (GLRI). Support for the cross-NOAA collaboration mission and has Identified both NOAA internal and regional external parties in the region as priority audiences. The GLRCT is now seeking expert communications support to implement the activities of the plan and to assist in reporting under the GLRI and meeting planning which further its communications goals.

The plan is written to take advantage of the GLRCT’s strengths in building durable, trusting relationships, but recognizes that with one full-time staff, that capacity to carry out the plan is limited. The plan identifies four actions that will require expert external communications assistance to implement: 1) provide refreshed or new content for the NOAA in the Great Lakes website that communicates what NOAA is doing on the ground and the region and through its more than 300 GLRI projects implemented since 2010, 2) Assist with required reporting of work under the GLRI for use by USEPA and the public, 3) Assist with all work on NOAA’s representation on the Lakewide Action and Management Plans under the Great Lakes Water Quality Agreement, and 4) assist in the planning and implementation of the GLRCT meetings and other needs as identified.

1.2 Scope and Objectives:

NOAA GLRCT requires support to provide strategic communications materials and assistance to implement its communications plan and build wider support for NOAA’s work in the Great Lakes region. This will include working with Team members to deliver more effective information via the Internet and other communication products to improve in-region communication products and support the teams in-person meeting where continued implementation of communication needs and training for team members will take place. A detailed breakdown of specific services and deliverables by the vendor are summarized below.

Tasks to be Completed:

· The vendor shall assist the GLRCT in development of written content for use on the GLRCT website and in other materials as assigned by the GLRCT members.

· The vendor shall post all developed material to the GLRCT website and maintain all site information.

· The vendor shall assist the GLRCT in the planning of its meetings and taking notes.

· The vendor shall assist the GLRCT and its GLRI working group with updating the Environmental Accomplishments in the Great Lakes (EAGL) reporting required under the GLRI.

· The vendor shall review and coordinate NOAA actions on documents related to the Lakewide Management and Action Plans.

· The vendor shall meet with Government POC and other NOAA team members to discuss projects, story lines, website development and meeting planning on a regular basis.

· The vendor shall make recommendations to Government POC and team members about formatting, graphics and other related medias, presenting all options available to them. The Government POC and team members will have the final approval of all products and materials.

· During the project, the vendor should meet as necessary with Government POC and team members to coordinate activities, evaluate work and allocate contractor’s time.

Place of Performance:

The vendor will not be working full-time on site at NOAA. They will work at their own facilities, at meeting locations or the NOAA Great Lakes Environmental Research Laboratory in Ann Arbor as needed or required by the specific deliverable, such as updating the GLRCT website.

Period of Performance:

Base Year: October 1, 2020 through September 30, 2021 Option Year 1: October 1, 2021 through September 30, 2022

Government Furnished Equipment:

· Government to provide graphics, illustrations and other items deemed by Government POC and team members to be part of the production and final product. All items provided are property of the US Government.

Other Pertinent Information (any additional considerations or unique requirements regarding the work to be accomplished):

· This is a firm fixed pricing service contract payable in monthly installments.

· NOAA will be given full ownership of content created to use and reuse as needed.

· Vendor may use materials for their resume and reference.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Quality Assurance Performance Objectives