NRC-HQ-11-R-10-0007_AmendNo1.pdf

UNITED STATES

NUCLEAR REGULATORY COMMISSION

WASHINGTON, D.C. 20555-0001

February 04, 2011

SUBJECT: AMENDMENT NO. 1

REQUEST FOR PROPOSAL (RFP) NO. NRC-HQ-11-R-10-0007

ENTITLED, “U.S. NUCLEAR REGULATORY COMMISSION

HEADQUARTERS SPACE RENOVATION AND RECONFIGURATION

SUPPORT”

The purpose of this amendment is to 1) answer vendor’s questions; 2) revise the solicitation in response to vendor’s questions; and 3) revise the number of proposal copies that must be submitted; and 4) extend the closing date of the RFP to 2:00pm EST on Friday, February 18, 2011.

Accordingly, the solicitation is hereby amended.

(1) Following are answers to vendor’s questions:

Question #1: Would you please provide clarification as to the intention of this clause?

“Proposals for this requirement may only be submitted by qualified 8(a) vendors doing business within the geographical area serviced by the U.S.

Small Business Administration (SBA), Washington Metropolitan Area District Office.”

Because we have a legitimate satellite office in Sterling, VA are we eligible to participate in this procurement?

Answer #1: Per the Small Business Administration (SBA), firms that are not serviced by the Washington Metropolitan Area District Office (WMADO) would only be eligible if they have a “bona fide” office in the WMADO territory. Per SOP 80-05 the following is the definition of a bona fide office:

SBA's regulations provide, in pertinent part:

a. "Bona fide place of business", for purposes of 8(a) construction procurements, means a location where a participant regularly maintains an office that employs at least one full-time individual within the appropriate geographical boundary. The term does not include construction trailers or other temporary construction sites.

b. A participant's principal place of business is always a bona fide place of business for purposes of 8(a) construction requirements. A participant may have bona fide places of business in more than one location.

Therefore, if your firm has a bona fide office in the WMADO territory, then you would have to show a letter from your servicing district office to that effect to be considered eligible.

Question #2: Does your office have info regarding a possible incumbent for solicitation NRC-HQ-11-R-10-0007, U.S. Nuclear Regulatory Commission Headquarters Space Renovation and Reconfiguration Support? I would like to know who has the contract and the dollar amount.

Answer #2: The U.S. Nuclear Regulatory Commission publicizes all of its contracts through the Agencywide Documents Access and Management System (ADAMS).

Information on the system and access instructions can be found at:

http://www.nrc.gov/reading-rm/adams.html. The previous contract for similar services is contract number NRC-10-08-419, which can be accessed through ADAMS.

Question #3: Will the list of companies that attended the site be made available?

Answer #3: The attendee list for the site visit associated with solicitation No. NRC- HQ-11-R-10-0007 entitled, “U.S. Nuclear Regulatory Commission Headquarters Space Renovation and Reconfiguration Support” will not be published. However, the Interested Vendors List is available on the Federal Business Opportunities website:

https://www.fbo.gov/spg/NRC/OA/DCPM/NRC-HQ-11-R-10-0007/listing.html

Question #4: Please clarify whether or not an Offer Guarantee (Bid Bond) is required.

Page L-9 of the RFP states that a Bonding Capacity Letter is required; however, item 13B of the SF1442 indicates that an Offer Guarantee (Bid Bond) is required.

Answer #4: Offers are required to provide Bid Guarantee. The solicitation has been revised to include Federal Acquisition Regulation (FAR) clause 52.228-1 Bid Guarantee (Sep 1996). Please see clause I.17 on page I-14 of Attachment 1 to this amendment.

Question #5: Your task order 8(a) contract has a seed project. Your RFP requires a bondability letter from our firm but do you also need a bid bond for the seed project.

Answer #5: Offers are required to provide Bid Guarantee; please see Answer #4 above.

Question #6: The 1442 states that a "offer guarantee" is required. Section L.14 calls for a "letter from a licensed bonding company". Please confirm that a Bid Bond is not required.

Answer #6: Offers are required to provide Bid Guarantee; please see Answer #4 above.

Question #7: Please confirm the requirement for a bid bond. The SF-1442 indicates that a bid bond is required but there is no mention of a bid bond in the RFP. If a bond is required please provide the percentage and if a specific form is required.

Answer #7: Offers are required to provide Bid Guarantee. The Bid Guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less. Offers shall use Standard Form 24 (see Attachment 5 to the attached revised solicitation).

Question #8: I cannot find the amount the bid security needs to be. Please let me know if you require a bid bond in 5% of the bid amount or 20%.

Answer #8: Please see Answer #7 above.

Question #9: Is the required bid bond for the sample project only? Is it for the overall price of the IDIQ contract (Sec. B.3)? Or is it for both, meaning that we need two separate bid bonds – one for the sample project and one for the IDIQ.

Answer #9: Only one Bid Guarantee is required; please submit Bid Bond (Standard Form 24) for the Sample Project/Task Order. However, offers must also submit evidence of bonding capability of at least $2 million per project and at least an aggregate bonding capacity of $5 million. Evidence of bonding capability shall be provided in the form of a letter from a licensed bonding company (surety).

Question #10: Please refer to Attachment 1, General Decision Number MD100137.

Will these General Decision wage rates be intact for the duration of this IDIQ contract or will it be updated for each option year?

Answer #10: The General Decision will be updated at the exercise of each option year.

Question #11: Will this project be tax exempt?

Answer #11: The U.S. Nuclear Regulatory Commission is a federal agency and is exempt from federal and state taxes.

Question #12: Can you assist in clarifying the type of projects that the NRC is looking for in terms of Relevant Past Performance? Should past performance projects be single award or all IDIQ type contracts? What dollar range should the projects stay within?

Answer #12: Per the solicitation, offerors shall submit reference contracts that are similar in size and scope to the requirements identified in the solicitation. The solicitation does not dictate/require that the reference contracts provided are single projects or IDIQ/task ordering types. Reference contracts should range between $500.000 and $5,000,000.

Question #13: Past Performance. Please confirm that past performance need to be in the bid documents (volume 1) and not sent in prior to the bid date by the reference.

Answer #13: Past Performance information shall be submitted as part of Volume 1, which is due by the proposal deadline indicated.

Question #14: Under the Key Personnel section in Volume I of the proposal, you requested references for the key personnel. Are you referring to project/client references? Can they be from work performed when the employee worked for another company?

Answer #14: Yes, references provided for Key Personnel can be project/client references and may be from prior employment if the Key Personnel was in the same/similar position as the one they are identified for in your organization’s proposal.

Question #15: I could not find the liquidated damages for this solicitation. Please advise.

Answer #15: The liquidated damages clause is not included in the solicitation.

Question #16: Is there a specific form to be used for the Sample Project/Task Order price proposal?

Answer #16: No, no specific format is required for the price proposal for the Sample Project/Task Order. Offerors shall provide a firm-fixed price for the sample project/task order and backup documentation that includes a breakdown of the firm-fixed price of the sample project/task order detailing all labor categories, quantity of hours per labor category, pricing for material, equipment, general and administration costs, profit, bonds, and all other charges that the offeror intends to recover and perform.

However, there is a specific format that should be used for offers submission of their overall IDIQ contract price; see Section B.3 PRICE/COST SCHEDULE of the attached.

Question #17: Can I submit my proposal electronically?

Answer #17: Yes, offers may submit proposals electronically (electronic submission is preferred). Proposals must be submitted either by mail or electronically (Jennifer.DeFino@nrc.gov). If your submission is by mail you must submit one original and three (3) copies, no later than 2:00 P.M. EST on Friday, February 18, 2011.

Offers delivered by hand, including delivery by any express mail services or special delivery services which use a courier or other person to deliver the responses in person to the NRC, should be addressed to:

U.S. Nuclear Regulatory Commission Division of Contracts ATTN: Jennifer A. DeFino- Mail Stop, TWB-01-B10M 11555 Rockville Pike Rockville, MD 20852

If your submission is by email, you must email your proposal to Jennifer.DeFino@nrc.gov no later than 2:00 P.M. on Friday, February 18, 2011.

Please note that the NRC firewall size limitation is 10MB.

Question #18: Can you tell me if any pure or ultrapure water systems are required for this project?

Answer #18: Pure or ultrapure water systems are not required

Question #19: Please refer to Attachment 4, Page 2, Heading I. Task Order Objectives. The second sentence of the second paragraph states: “The construction shall occur on seven floors.” The drawings and specifications indicate work on all 18 floors. What is the correct extent of the work?

Answer #19: Floors 1, 3, 4, 6, 7, 8, and 15.

Question #20: The statement of work makes reference to work being performed on seven floors. Please refer us to where the floors are defined, or define the floors being renovated. (Floors are different).

Answer #20: Please see Answer #19 above.

Question #21: The 2nd page of Attachment 4 of the Request for Proposal document indicates that phase two only occurs on 7 floors. Please specify which floors.

Answer #21: Please see Answer #19 above.

Question #22: Which floors are part of the seven to be renovated under this solicitation?

Answer #22: Please see Answer #19 above.

Question #23: Would you please confirm which seven floors are included in the NRC Headquarters Space Renovation and Reconfiguration project?

Answer #23: Please see Answer #19 above.

Question #24: The RFP is for seven floors of OWFN. Can NRC differentiate the seven

(7) floors? There are some architectural differences between floors.

Answer #24: Please see Answer #19 above.

Question #25: Is it possible to receive the names of the building’s current Fire Alarm Contractor and Sprinkler Contractor?

Answer #25: Fire Alarm: Freestate Electric

Fire Sprinkler: Virginia Sprinkler.

Question #26: Are Steel frames required at lavatory supports.

Answer #26: Yes.

Question #27: Is floor tile being replaced at unisex restrooms?

Answer #27: No.

Question #28: Are Directories and Maps shown on lobby elevations provided by GC.

Answer #28: Directories and maps will be furnished by the NRC.

Question #29: This question is regarding security. Will we be able to post Project Drawings and specifications on our Bid Web site for Subcontractors? (Note: We will also post notification that this is a secure site and all drawings will need to be returned after completion or award.) Please advise.

Answer #29: The project drawings are not considered sensitive however; they are accessible on the Federal Business Opportunities, web site under, U.S. Nuclear Regulatory Commission Headquarters Space Renovation and Reconfiguration Support, Solicitation Number: NRC-HQ-11-R-10-0007

Question #30: What is the model number of the controller for the elevator? (It’s made by Otis) Answer #30: Otis Elevator Company – Series M4

Question #31: (Reference: Fire Alarm – Drawing C1.0 Building Rules 3 and Drawing A1.0 General Note No. 4) Will Building Maintenance be able to shut down Fire Alarm Zones so devices can be removed and replaced? Will the Fire Alarm System need to be recertified after all the devices are reinstalled?

Answer #31: Yes; along with a building permit, maintenance will isolate fire alarm zones. All new devices installed in project must be tested and certified by Freestate, who must do the device installation.

Question #32: (Reference: Drawing A1.0 Card Readers) Are the Card Readers shown on the Demo Plans part of the Elevator System or are they part of the Security System? If part of the Security System, will this System need to be reprogrammed and recertified?

Answer #32: Card Readers are present on floors: 2, 5, 17, and 18. They will not be among the 7 floors to be renovated.

Question #33: (Reference: Drawing A1.0 General Plan Notes No. 10 & 13) Since the ceiling tiles are being replaced some light fixtures will need to be removed so that the tiles can be replaced. Is it required to Relamp and Clean existing Light Fixtures?

Answer #33: In all construction projects a “clean finished” product is expected. In order to remove any question of lighting working verse not working, it is recommended that all light fixtures that are moved in this project, have new bulbs installed. When bulbs are removed, they must be returned to the building maintenance and replaced with manufactured designated bulbs/ballast.

Question #34: (Reference: Drawing A1.0 and A3.0) On drawing A1.0 it shows devices to be removed (Card readers & Elevator Call Buttons). On drawing A3.0 the same device is to be relocated. Are these same devices being removed and relocated or are they New Devices in New Locations?

Answer #34: New devices (Otis Elevator Company – Series M4) in new locations.

Question #35: Please confirm that the transformer schedule shown on sheet E3.7 and all of the riser information shown on sheet E4.0 if for information only and is not included in the scope of this solicitation.

Answer #35: The contractor is expected to upgrade the electric panel schedule anytime a new device is added.

Question #36: Is there a designated staging area on site for dumpsters, a small site office and a storage container?

Answer #36: Visitor parking spaces can be designated for dumpsters on a temporary (during demolition) basis. About 200 sq. ft. of indoor parking spaces can be designated for storage; it is recommended that the contractor put fencing around it.

Question #37: Please define who the permitting authority with jurisdiction.

Answer #37: Federal Government owned building.

Question #38: Please refer to details G/A7.0 and K/A7.1. These show CT under the vanities. Section 2/A9.0 calls for painted GWB under the vanity. Please confirm the walls under the vanities will be CT.

Answer #38: The walls under the vanities will be CT.

Question #39: Please refer to drawing P1.0 Part 3 Fire Protection. There are no sprinkler drawings or calculations provided to determine a fixed price for ensuring the sprinkler system meets the “latest edition of NFPA and the authority having jurisdiction.”

Answer #39: Sprinkler drawings or calculations are not required for this project.

Question #40: Is there any type of phasing or limits to how many floors will be performed at one time.

Answer #40: Maximum of 2 floors will be constructed simultaneously.

Question #41: Are there phasing limitations concerning how many floors are being worked on at a time?

Answer #41: See Answer #40 above.

Question #42: Does the work need to be performed off hours?

Answer #42: Yes, Monday-Friday from 6:00pm until 4:00am and on weekends from 6:00am Saturday through 4:00am the following Monday.

Question #43: Please define working hours and restrictions.

Answer #43: See Answer #42 above.

Question #44: Does ceramic floor & wall tiles get removed from all restrooms on first thru eighteen floors and replaced with specified new tiles? According to notes on floor plans no demolition notes are indicated for ceramic tiles on 2nd, 5th, 14th, 17th, & 18th floor restrooms. However General Note 601 indicated wall tiles up to 7’4” on all new work floor plans.

Answer #44: The restrooms on 2nd, 5th, 14th, 17th, and 18th floors follow the typical floor demolition plan specified on A1.1. Note that in the unisex (ADA) restrooms, only wet wall and its adjacent wall (door hinge side) tiles are replaced with American Orleans Tile #0091 Biscuit.

Question #45: Per demo drawings no toilets, sinks, toilet partitions, urinals and bathroom accessories are to be demoed on 2nd & 5th floor, hence there will be no new work in reference to above items. Please confirm.

Answer #45: The restrooms on 2nd, 5th, 14th, 17th, and 18th floors follow the typical floor demolition plan specified on A1.1.

Question #46: Accordingly drywall in restrooms will be removed and replaced with new only in restrooms getting new ceramic wall tiles. Please confirm.

Answer #46: Confirmed.

Question #47: According to Bentley Carpet Manufacturer Rep, the specified product has been replaced with Lees carpet. Please advise.

Answer #47:

Border:

Mfr.: Bentley Prince Street Collection: Easy Street Style Name: Central Avenue Style Number: 8CT30063OR Color: Laundromat 800905

Field Mfr. LEES Carpet Style: Emerging Lights Color: 547

(2) Standard Form (SF) 1442 is hereby deleted and replaced with the attached Standard Form 1442 (see Attachment 1 to this amendment). Please note that all items that have been added/revised/updated are highlighted.

(3) Sentence One, Block 13(A) of the SF 1442 is revised to state “A. Sealed offers in original and three (3) copies to perform the work required are due at the place specified in item 8 by 2:00 P.M. EST (hour) local time February 18, 2011 (date)”.