Notice to Bidders.pdf

CUYAHOGA COUNTY

JUSTICE CENTER COMPLEX

ROOF AND WATER INTRUSION IMPROVEMENTS

MAY 29, 2026 NOTICE TO BIDDERS 00 10 00 - 1

SECTION 00 10 00

NOTICE TO BIDDERS

Notice is hereby given that sealed bids will be received in the Department of Purchasing, Cuyahoga County Administrative Headquarters, 2079 East Ninth Street, Second Floor, Cleveland, Ohio 44115 until 2:00 PM (Local Time), on Thursday, October 22, 2026, for: Cuyahoga County Justice Center Complex Roof and Water Intrusion Improvements (RQ #16434) per bid documents, drawings and specifications, prepared by the Consultant team of K2M Design, County Requisition No. 16434 . ESTIMATE: $1,597,322.00.

Completed bids must be submitted as follows:

To the Cuyahoga County Administrative Headquarters Department of Purchasing, 2079 East 9th Street, 2nd

Floor, Room 2-200, Cleveland, Ohio 44115, no later than 2:00 PM (Local Time) on the bid due date, given above (“Bid Due Date”). The official closing time shall be determined by the wall clock located in the Cuyahoga County Department of Purchasing (same address). Late bids will be returned unopened.

OR

In the Cuyahoga County Supplier Portal System, no later than 2:00 PM (Local Time) on the bid due date, given above (“Bid Due Date”). The official closing time shall be determined by the Supplier Portal clock. Late bids will not be opened.

Immediately following 2:00 PM, the Proposals received will be publicly opened and read aloud at the

Department of Purchasing.

There will be a Pre-Bid Conference on Wednesday, September 30, 2026 at 10:00 AM at the Project Site, in the First Floor Multi-purpose Room of the Justice Center, located at 1200 Ontario Street, Cleveland, Ohio 44113. IT IS STRONGLY RECOMMENDED THAT INTERESTED BIDDERS ATTEND. Bid documents will not be made available at the conference.

Prospective Bidders MUST visit the project site. A Site Visit will be held immediately following the Pre-Bid Conference or scheduled by contacting the Owner’s Representative, James Lehman, at (216) 548-8342 or jlehman@cuyahogacounty.gov, you MUST leave your NAME, COMPANY NAME and PHONE NUMBER when calling or emailing. Site visits will take place on the project site - the address is 1200 Ontario Street, Cleveland, Ohio 44113. No parking is available on site. Bidders are urged to park across the street at the Huntington Park Garage, 1141 West 3rd Street, Cleveland, OH 44113. Bidders are responsible for payment of parking fees. Meet in the main lobby of the Court Tower.

After the site visit, please submit all RFI questions to Mr. William Boyd, Purchasing Analyst for the Cuyahoga

County Department of Public Works at wboyd@cuyahogacounty.gov by Monday, October 19, 2026, 2:00 PM EST.

The deadline for submission of all RFI’s is strictly adhered to, no RFI questions will be considered after this time. The Cuyahoga County Department of Public Works will consider the nature of the information received and evaluate the potential impacts to the competitive bidding process. If the Cuyahoga County Department of Public Works determines that their response will impact the competitive bidding process, then it will prepare an Addendum for approval and issue by the County. If the Cuyahoga County Department of Public Works determines their response does not impact the competitive bidding process, then it will not issue an Addendum, and only the Bidder submitting the e-mail will receive an e-mailed response from the Cuyahoga County Department of Public Works.

All information related to clarifications, interpretations or revisions of the Bid Package that has been officially communicated up to seventy-two (72) hours before the Bid Due Date will be posted on the Department of Public

Works' website (https://www.cuyahogacounty.gov/publicworks)..

IMPORTANT COVID 19 INFORMATION PRIOR TO WALKTHROUGH PARTICIPATION: By Executive

Order EO2022-0004, all employees and visitors who are at greater risk for severe illness, including those not fully vaccinated and boosted, as defined by the Center for Disease Control (CDC), are urged to wear a face covering or face mask when entering the facility. A face covering should be cloth or other fabric worn to cover the individual’s nose, mouth, and chin, and as stated by the CDC, a surgical mask, a KN95 mask, or an N95 mask is recommended as the best options. A face shield can be worn when a face covering is not advisable for health reasons or under any other circumstances recognized by the Ohio Department of Health (ODH). Please note the County does NOT provide face masks. In accordance with the CDC, the mailto:jlehman@cuyahogacounty.gov mailto:wboyd@cuyahogacounty.gov https://www.cuyahogacounty.gov/publicworks

CUYAHOGA COUNTY

JUSTICE CENTER COMPLEX

ROOF AND WATER INTRUSION IMPROVEMENTS

MAY 29, 2026 NOTICE TO BIDDERS 00 10 00 - 2

ODH, and the Cuyahoga County Board of Health (CCBH) recommendations, please do NOT participate if you are exhibiting any symptoms of COVID-19 and/or you are not feeling well. A list of symptoms can be found at https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html?utm_campaign=AC_CRNA.

The Bid Package, which includes the Proposal Package, the Project Manual, and the Construction Drawings, may be obtained by contacting the Cuyahoga County Department of Purchasing (same address). Vendors shall call the Department of Purchasing at (216) 443-7200 to request a digital copy of the Bid Package and to be placed on the official plan holder’s list. Obtaining documents from any other source will not make the vendor a plan holder of record. Bids received from vendors other than plan holders of record will be deemed non-responsive.

Bidders are encouraged to register in the Infor Supplier Portal, the County’s Electronic Bid Submissions program and to receive notices of future bid opportunities [Phone: (216) 443-7200]. Go to https://cuyahogacounty.gov/purchasing and click on “Learn about doing business with us.” Then click on the “Register” button located in the box titled “Register with Cuyahoga County.”

Prior to signing a contract with the County, contractors must be registered with the Cuyahoga County Inspector

General. Registration information can be accessed on the Internet at www.cuyahogacounty.gov/inspector-general Prospective Bidders shall comply with the applicable contract compliance procedures for the County’s Diversity Program, as stipulated by Cuyahoga County.

Each Bidder shall include a bid guaranty with every Proposal, per Ohio Revised Code (ORC) Section 153.54.

The bid guaranty must be in the form of either a bid bond for the full amount (100%) of the Bid, or in the form of a certified check, cashier's check, or irrevocable letter of credit, per ORC Chapter 1305, in the amount of ten percent (10%) of the total amount of the Bid. If a bid bond is submitted as the bid guaranty, it must be that of an approved Surety authorized to transact business in the State of Ohio and it shall automatically increase to a 100% Performance and Payment Bond. If a certified check, cashier's check, or irrevocable letter of credit is submitted as the bid guaranty, it must be drawn on a solvent bank and made payable without condition to the Treasurer of Cuyahoga County. The County shall hold the bid bond or certified check, cashier's check, or irrevocable letter of credit as a guaranty that if the Proposal is accepted, the Bidder will enter into a Contract for same.

The Contractor agrees on behalf of the submitting business entity, its officers, employees, Subcontractors, subgrantees, agents or assigns, that all contract documents requiring County signatures may be executed by electronic means, and that the electronic signatures affixed by the County to said documents shall have the same legal effect as if that signature was manually affixed to a paper version of the document. The Contractor also agrees on behalf of the aforementioned entity and persons, to be bound by the provisions of Chapters 304 and 1306 of the Ohio Revised Code as they pertain to electronic transactions, and to comply with the electronic signature policy of Cuyahoga County.

Payment will only be made upon approval by the County Executive and/or his designee, and payments will be warrants issued by the County Fiscal Officer upon notification from the County Executive and/or his designee.

Cuyahoga County reserves the right and discretion to reject any bid or proposal for any reason or all bids or proposals for no reason at all without incurring any liability.

CHRIS RONAYNE

CUYAHOGA COUNTY EXECUTIVE

Paul Porter, Director, Department of Purchasing

Published on the Cuyahoga County Web Site on September 21, 2026.

This notice may also be viewed at the following Cuyahoga County Internet Web Site: www.opd.cuyahogacounty.us by selecting “Notices and Contract Search.” At “Select Item Type” view by clicking on “Notices”. Next, enter the

“Notice Bid Close Date” range or “Notice Number” and select “Search” to view applicable notices.

END OF SECTION 00 10 0

https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.html?utm_campaign=AC_CRNA https://cuyahogacounty.gov/purchasing http://www.cuyahogacounty.gov/inspector-general http://www.opd.cuyahogacounty.us/