notice SOW_DRAFT_GroundsKeepingSFRS.pdf

US Department of Agriculture (USDA)

Statement of Work

Project THIS IS NOT A REQUEST FOR QUOTE FY2021 ORGANIZATIONAL SERVICES & SUPPORT (FSOS), Groundseeping Services - Sabana Field Research Station (SFRS)

General Information

1.0 Scope of Work

Groundskeeping services for the areas adjacent to the six buildings part of SFRS. The grounds keeping services include the areas and fences around all buildings within SFRS: Administration, Ecosystems, Laboratories, Researcher offices Modular Unit, Dormitory and Multipurpose. To include but not limited to: Cleaning the yard, cutting grass, weeding by hand, maintenance of all garden areas and general cleanliness of the green areas inside the Station. Trim and clean the outside of the Station fence and around gate once a month. Collect all leaves and associated plant parts that have fallen on ground surfaces once a month. It consists of collecting and disposing to a compost pile of all the leaves and other organic debris of vegetation that falls inside the fenced area of the Station, including the roofs. Pressure washing exterior roofs, sidewalks, concrete drainage ditches, culverts and parking.

This consists of cleaning the concrete areas including parking, sidewalks, other ground-level concrete surfaces, roofs and parapets. This work is distributed throughout the year so that all areas are cleaned up a minimum once a quarter.

Due to the nature of potential for year-round rainfall at the SFRS facilities, this works addresses and eliminates potential slippery surfaces as a safety concern.

2.0 Background

Groundskeeping services at SFRS, Luquillo, Puerto Rico, around the six buildings and fences part of SFRS, located 30 miles from the metropolitan area and takes about 50 minutes by car to get there.

Contractor Requirements

3.0 Technical Requirements / Tasks

Tasks as described in section 1 Scope of Work.

4.0 Government Furnished

The contractor will require access to all facilities at USDA Forests Service International Institute of Tropical Forestry at Sabana Field Research Station, Sabana ward Municipality of Luquillo, Puerto Rico. Access may be restricted during federal holidays, government closures or other agreed upon situational circumstances.

5.0 Deliverables / Schedule. As referenced in the Scope of Work section 1.

TASK 1 MONTHLY

Cleaning the yard, once a month, includes cutting grass, weeding by hand, maintenance of all garden areas and general cleanliness of the green areas inside the Station.

TASK 2 MONTHLY

Trim and clean the outside of the Station fence and around gate once a month. This consists of establishing and maintaining fence areas visible and clear area of vegetation, between 3 and 4 feet around all the fences and gates or other designated delimited points of the Station.

TASK 3 MONTHLY

Collect all leaves and associated plant parts that have fallen on ground surfaces once a month. It consists of collecting and disposing to a compost pile of all the leaves and other organic debris of vegetation that falls inside the fenced area of the Station, including the roofs.

TASK 4 MONTHLY

Cleaning of the area of the reserve tank/ cisterns outside and inside the station once a month. Consists of keeping the tanks, the pumps and its base, visible and clear, includes weeding the area and pressure washing.

TASK 5 MONTHLY

Cleaning the area located behind the Ecosystems building up to the with the river on the right side, with the neighborhood road on the left side along the stream 3 meters away from the water once a month, includes: Cutting grass and any new vegetation on the ground, collect cut vegetation and or debris falling to the ground (tree branches, leaves, etc.,) and place in composting heap. Pick up and throw away any kind of non-organic garbage that appears in the area.

TASK 6 QUARTERLY

Pressure washing exterior roofs, sidewalks, concrete drainage ditches, culverts and parking. It consists of cleaning up the concrete areas including parking, sidewalks, other ground-level concrete surfaces, roofs and parapets. This work is distributed throughout the year so that all areas are cleaned up a minimum once a quarter.

TASK 7 QUARTERLY

Careful and minimal application of herbicide once a month over the entire parking and driving areas. It consists of spraying with herbicide all the parking and driving surfaces. The chemical used is not pre-emergent, therefore does not contaminate the soil. This work is for prevention of designated parking and driving areas from being covered by grass.

6.0 Travel

Because of its location and limited accessibility, it is considered a remote location. Local residents work the businesses surrounding the community because many outside businesses do not want to make the trip to this area, and if they did, the costs for travel to the area puts their quotes at a higher bracket than local businesses.

7.0 Contractor’s Key Personnel

Not required.

8.0 Security Requirements

No clearances required.

9.0 Data Rights

Not Applicable.

10.0 Section 508 – Electronic and Information Technology Standards Not Applicable.