Notice of Proposed Sole Source- TRPB.pdf

Notice of Proposed Sole Source (NPSS) DOR2026000227, Racehorse Wagering Data Reporting and Auditing Tool

The Department of Revenue (“Department”) intends to award a sole source contract to Thoroughbred Racing Protective Bureau (TRPB) to provide a secure web-based platform for auditing Advance Deposit Wagering (ADW) data and tracking source market fee collections.

This NPSS is being published in an attempt to identify competing vendors per C.R.S.

§24-106-103 (5). If your organization believes it is a competing vendor who can meet the needs identified in this notice, email the sole point of contact below with information demonstrating your ability to provide the described products/services prior to June 12, 2026 at

11:59PM MT .

Description of Products/Services

The Department intends to purchase a secure web-based racing and wagering reporting tool that will track and report data from advance deposit wagering (“ADW”) and corresponding source market fee collections.

1. Reporting and Data Capture Requirements

a. Provide pari-mutuel data for Colorado-authorized ADW operations to include the following fields:

1. Event

2. Pool

3. Company

4. Race

5. Handle

6. Colorado Postal Code (Zip code)

7. Net Sales

8. Race Date

b. Data provided in a web-based format on a subscription basis with authorized accounts to specific Department users.

c. Queries available within 48 hours after the event day and for a continuous range from any start date to any end date, starting from when the first month in which Colorado data is received.

d. Ability to query, retrieve, maintain and analyze account wagering data by all data fields for a range of dates.

e. Output reports in a format that can be exported and manipulated in MS Excel or MS Access.

f. Weekly and monthly reports provided electronically that include a summary for ADW’s and also by event, by date, by postal code and total data for each provider.

g. The ability to obtain additional customized reports as per the Department’s specifications.

h. At a minimum, queries available during normal business hours, Monday-Friday 8a.m. - 5p.m. Mountain Time

i. Basic installation/setup and training included in the subscription cost.

j. As needed services to audit and reconcile date to verify accuracy in reports.

2. Pari-Mutuel Data Services

a. Capture and index all Colorado hosted pari-mutuel activity from the licensed vendor in order to have wagering and tote information to conduct a pari-mutuel analysis and/or investigation at the request of the State. This pari-mutuel data would be delivered by the tote vendor to the vendor as part of the nightly data transfer.

b. The State will authorize the vendor to collect data from all ADW licensees in Thoroughbred Racing Association (TRA) account wagering standard file format version 1.3 and have vendor index all tote data (TRA settlement files and transaction audit files) from racetrack licensees from source for the sole and exclusive use of the Department and the vendor on behalf of the Department.

3. Account Wagering Compliance Investigations

a. The Department may request that the vendor investigate and report on non-licensed firms conducting account wagering business in Colorado. These additional services are on an as needed basis and are not guaranteed under this award. These services should be priced separately either at an hourly rate or per investigation.

4. Minimum Vendor Qualifications

a. Vendor must be familiar with standard totalizator protocol, pari-mutuel wagering pools and the collection, storage and processing of Advanced Deposit Wagering information and data.

b. Vendor must currently process business license backgrounds within the Racing industry.

Sole Point of Contact for Solicitation The Department’s sole point of contact for this solicitation is the purchasing agent, April Carlson, who can be reached via email at april.carlson@state.co.us. All e-mails regarding the proposed sole source must be directed to the purchasing agent prior to June 12, 2026 at 11:59PM MT. All email correspondence should include: “NPSS DOR2026000227, Racehorse Wagering Data Reporting and Auditing Tool” in the subject line.

Description of Products/Services