Notice of Intent.pdf

PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS

INTRODUCTION

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT)

SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT

PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME).

The National Heart, Lung, and Blood Institute (NHLBI), Office of Acquisitions (OA) on behalf of the National Institute of Dental and Craniofacial Research intends to negotiate and award a purchase order without providing for full and open competition (including brand-name) to Scanco USA, Inc., P.O. Box 646 Southeastern, PA 19399 for maintenance for government-owned μCT 50 X-Ray-Tube.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The intended procurement is classified under NAICS code 811219 with a Size Standard of $20.5 Million.

REGULATORY AUTHORITY

The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2021-06, 07/12/2021.

This acquisition is conducted under the procedures as prescribed in FAR subpart 13— Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($250,000).

STATUTORY AUTHORITY

This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13—Simplified Acquisition Procedures, Subpart 13.106-1(b)(1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold.

FAR Subpart 6.302-1—Only one responsible source and no other supplies or services will satisfy agency requirements.

DESCRIPTION OF REQUIREMENT

Equipment:

• μCT 50 X-Ray-Tube

1. SCOPE: Contractor to provide all labor, material and equipment to provide preventive maintenance for government-owned μCT 50 X-Ray-Tube, High Voltage Generator, all mechanical parts, electronics, detector system, data acquisition and communication electronics. All maintenance services shall be performed in accordance with the manufacturer’s standard commercial maintenance practices.

2. PREVENTIVE MAINTENANCE: Contractor shall perform not less than one (1) preventative maintenance inspection(s) during the contract period. Service shall be performed by factory trained Field Service representatives. Service shall consist of a thorough cleaning, calibration, adjusting, inspection, lubrication and testing of all equipment in accordance with the manufacturer’s latest established service procedures.

All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance inspection to assure optimum and efficient performance.

3. EMERGENCY SERVICE: Emergency repair services shall be provided on an unlimited basis during the term of this contract at no additional cost to the government.

Emergency service shall be provided between 8 am and 5 pm Monday through Friday excluding any Federal holidays. Upon receipt of notice that any part of the equipment is not functioning properly, the Contractor shall furnish a qualified factory-trained service representative to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition.

Emergency service calls shall not replace the necessity for a primary maintenance inspection (PMI).

4. REPLACEMENT PARTS: The contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumable items such as batteries and light bulbs. Parts shall be new or remanufactured to original equipment specifications.

5. SOFTWARE UPDATES/SERVICE: The contractor shall provide Software Service in accordance with the manufacturer’s latest established service procedures, to include telephone access to technical support for use of program software and trouble shooting of the operating systems, at no additional cost to the Government. The contractor shall receive advance approval for the installation of all software updates/upgrades and revisions from the Government. Defective software shall be replaced at no additional cost to the Government.

6. SERVICE EXCLUSIONS: The contractor shall not be responsible for any repairs necessitated by abuse, neglect, vandalism, Acts of God, fire or water. These repairs shall be the subject of a separate purchase order and shall not be performed under this contract.

7. PERSONNEL QUALIFICATIONS: Personnel shall be factory trained and have experience in the servicing the aforementioned instrument. All primary service personnel shall have at least one backup Field Service representative with at least the same level of expertise on the equipment covered by this contract.

8. PLACE OF PERFORMANCE:

Service shall be performed at the following location:

9000 Rockville Pike Bldg 30, Room: 123 Bethesda, MD 20892

Background The Purchase Order is a continuation of a previous Purchase order. NIDCR obtained a uCT50 Scanner from Scanco in FY 2013 and has had two purchase orders HHSN268201300181P/285P, providing computing power and storage for the Scanner.

Purpose and Objectives The purpose of this acquisition is to provide a preventive maintenance service contract, which includes all labor, material, and equipment to provide preventative maintenance for a high-resolution 3D uCT50 scanner. The objective is to maintain and prevent any downtime for the Scanner so research will not be interrupted.

Period of Performance Base: 12 Months Option year 1: 12 Months Option year 2: 12 Months Option year 3: 12 Months Option year 4: 12 Months

CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION

(INCLUDING BRAND-NAME) DETERMINATION

The determination by the Government to make a single-sole source is based upon the market research conducted as prescribed in FAR Part 10—Market Research, specifically the results of the market research concluded that Scanco is the manufacturer of the equipment, Scanco technicians are able to perform maintenance and repairs on Scanco products. The use of any outside vendor for maintenance would void the warranty on the equipment.

CLOSING STATEMENT

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov.”

A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses must be received by 08/23/2021 at 12:00 pm EST. Responses must be submitted via the FedConnect webportal (www.fedconnect.net). Potential Offerors do not need to register to view a notice; however, in order to submit questions and/or response to this Notice, an account will need to be established. Should you require a waiver not to use FedConnect, please contact the Contracting Officer listed in this notice.

“All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.”

http://www.sam.gov/ http://www.fedconnect.net/