Notice_of_Intent_1.pdf

Notice of Intent to Sole Source

Solicitation Number: 75N94024Q00189 Solicitation Type: Sole Source (Non-Competitive) Title: NIAAA: Service: MaiTai Lasers Maintenance NAICS / Size Standard: 811210 / 34 Million

Introduction

THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A PURCHASE ORDER WITHOUT PROVIDING FOR FULL AND OPEN COMPETITION. The National Institute of Child Health and Human Development (NICHD), Office of Acquisitions (OA), intends to negotiate and award a purchase order on a noncompetitive sole source basis to Newport Corporation to provide an MaiTai Lasers Maintenance Agreement.

Background Information

The MaiTai Ti:Sapphire lasers (S/N 20829 and 20566) were manufactured by Spectra-Physics and acquired by Laboratory of Biophotonics and Quantum Biology (LBQB) in 2015. Spectra-Physics was acquired by Newport Corporation, and these equipments have been playing vital role in daily research activities of LBQB. Because of this, maintaining their operation at optimal conditions has been a top priority of LBQB.

Purpose and Objectives

The lab needs a maintenance agreement to maintain the lasers.

Period of Performance

The period of performance is August 1, 2024 through July 31, 2025.

Contractor Requirements

The contractor needs to provide a gold service contract that provides maintenance to ULTRAFAST OSCILLATORS FOR MAI TAI s/n 20566 and t ULTRAFAST OSCILLATORS FOR MAITAI EHPDS s/n 20829 that includes the following:

• Gold Level Lasercare on-site maintenance for 1 year.

• Covers parts, labor, and travel (excluding consumables).

• Factory repair and shipping out yearly chiller filters.

Sole Source Justification

Newport Corporation, Specta-Physics Laser Division is the sole manufacturer and source provider for all parts and repair services on all Spectra-Physics laser systems. No third party is licensed to provide service or training on any of their laser products. Newport Corporation maintains certified trained technicians and can provide the needed authorized/genuine replacement parts, which are compatible with current equipment and ensure maximal function and reduced risk/liability to our equipment. Since Ti:Sapphire is a very sophisticated machine, the maintenance must be performed by the manufacturer to ensure the lab’s ability to complete its research activities. When the laser fails, it requires proprietary parts only available from the manufacturer. These parts are highly specialized, and lengthy lab downtime leads to inefficiencies in achieving the lab’s mission.

Regulatory Authority

This acquisition is conducted under the authority of the Federal Acquisition Regulations (FAR) Subpart 13.106-1(b) Soliciting from a single source. (1) For purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, or industrial mobilization).

FAR Clauses

The provision at FAR clause 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition.

The provision at FAR clause 52.212-2, Evaluation – Commercial Items, is applicable. The Government will award a contract resulting from this notice to the offeror listed above. The following factors shall be used to evaluate the offer: The contractor shall demonstrate its ability to provide the detector listed that meets the specifications provided above.

FAR clause 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services, is applicable. The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through

(v) of this provision.

FAR clause at 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services applies to this acquisition.

FAR clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services applies to this acquisition.

Additional Information

The North American Industry Classification System (NAICS) Code is 811210 and the Small Business Size Standard is 34 Million. This acquisition is being conducted under FAR Part 13, Simplified Acquisition Procedures, therefore the requirements of FAR Part 6, Competitive Requirements, are not applicable and the resultant award will include all applicable provisions and clauses in effect through the Federal Acquisition Circular 2024-05 effective April 22, 2024.

This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties’ bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Unique Entity Identifier (UEI), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement.

All responses must be received by July 29, 2024 5:00 PM ET and must reference solicitation number 75N94024Q00189. Responses shall be submitted electronically to nicole.freid@nih.gov. Responses will only be accepted if dated and signed by an authorized company representative. All responsible sources may submit a bid, proposal, or quotation which shall be considered by the agency.

http://www.sam.gov/ mailto:nicole.freid@nih.gov