Notice and RFP - P-2025-000116R Engineering Structures Specialist to Support FR USAR.pdf

Notice/ Page 1 Form Restricted 1/13/2026 Notice Design Professional Federal Funds Continuing

PALM BEACH COUNTY

NOTICE

REQUEST FOR PROPOSALS

DESIGN/ENGINEERING CONSULTING SERVICES

CONTINUING CONTRACT

FOR FEDERALLY FUNDED PROJECTS

ENGINEERING STRUCTURES SPECIALIST TO SUPPORT FIRE RESCUE URBAN

SEARCH AND RESCUE DEPLOYMENTS

PROJECT #: P-2025-000116R

Pursuant to the Brooks Act, 40 USC 1101 and Florida Statutes 287.055 and County PPM # CW-

O-048, notice is hereby given that Palm Beach County is seeking proposals from qualified engineering firms to provide urban search and rescue deployment services to Palm Beach County’s

Fire Rescue on a task assignment basis.

Task assignments will be subject to scope definition and determination of level of effort on a task-by-task basis. Generally, task assignments could include professional engineering services, customary civil, structural, mechanical, plumbing, and electrical engineering services necessary as part of the response effort to a man-made or natural disaster.

Work may include responding in as a part of a resource team to incidents that involve structural integrity which endangers public safety; performing structural components and building integrity size-up; assisting with structural triage for rescue purposes; determining the needs for shoring and securing buildings or structures if compromise to integrity exists; supervising (and providing professional advise/direction regarding to) emergency shoring operations performed by fire department and/or urban search and rescue personnel as necessary to ensure proper and appropriate shoring methods and procedures are performed; coordinating and communicating structural related hazard mitigation; and providing direction to emergency personnel responding to the emergency with regards to rigging and/or removal of structural building components amongst other related duties. Study Activity costs of each project assigned will not exceed $500,000, as may be amended or adjusted under the Florida Statutes related to continuing contracts and will require an architectural/engineering firm as the lead consultant.

Up to three (3) firms will be selected for a three-year contract with two optional renewals of one

(1) year each.

Projects assigned under this continuing contract will be funded in whole or in part with federal funds. Firms submitting proposals must be familiar with the detailed federal requirements applicable to projects funded with federal grants that are described in detail in the Request for Proposals (RFP).

Projects under this Continuing Contract may also be funded in whole or in part with State grants.

The RFP may be downloaded from the County’s on-line Vendor Self-Service (VSS) system at:

https://pbcvssp.pbc.gov/vssprd/Advantage4. Or, interested parties may obtain a copy of the RFP for this solicitation by emailing FDO-CID-Bids@pbc.gov or by phone (561) 233-0261. Include https://pbcvssp.pbc.gov/vssprd/Advantage4 https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService mailto:FDO-CID-Bids@pbc.gov

Notice/ Page 2 Form Restricted 1/13/2026 Notice Design Professional Federal Funds Continuing the words “Design/Engineering Consulting Services Continuing Contract for Federally

Funded Projects Engineering Structures Specialist to Support Fire Rescue Urban Search and Rescue Deployments” in the subject line of any e-mail regarding this solicitation.

Proposals are due by 3:00 P.M. on July 21, 2026, at the Palm Beach County Facilities

Development & Operations Department, 2633 Vista Parkway, West Palm Beach, FL 33411-

5604.

Non-Mandatory Pre-Proposal Conference. Proposers are invited to attend a non-mandatory pre-proposal conference to be held on June 23, 2026, at 3:00 P.M. 2633 Vista Parkway, West Palm

Beach-1st Floor Training Room. Attendance at this pre-proposal conference is strongly recommended and encouraged.

Responses will be evaluated based on the selection criteria set out in the RFP.

Prior to submission of a proposal, any firm or individual, as prime consultant or as a sub-consultant, desiring to provide architectural, engineering, landscape architectural, or surveying and mapping professional services to Palm Beach County must first be CCNA certified by the

County’s Engineering and Public Works Department as qualified pursuant to law and in accordance with the most recent administrative procedures for awarding of design professional consulting contracts adopted by Palm Beach County. Information regarding the design consultant certification process may be obtained at:

http://discover.pbcgov.org/engineering/roadwayproduction/Pages/CCNA.aspx

Palm Beach County reserves the right to waive any irregularities or reject any and all proposals.

ATTEST:

MICHAEL CARUSO, BOARD OF COUNTY COMMISSIONERS

CLERK & COMPTROLLER PALM BEACH COUNTY, FLORIDA

PUBLISH: Palm Beach Post

Sunday: June 7, 2026

Sunday: June 14, 2026

RFP/ Page 1 Form Restricted 1/13/2026 RFP Design Professional Federal Funds Continuing (Fire Rescue USAR)

REQUEST FOR PROPOSALS

DESIGN/ENGINEERINGCONSULTING SERVICES

CONTINUING CONTRACT

FOR FEDERALLY FUNDED PROJECTS

ENGINEERING STRUCTURES SPECIALIST TO SUPPORT FIRE RESCUE URBAN

PROJECT #: P-2025-000116R

TABLE OF CONTENTS

Section 1 – General

Section 2 – Scope of Work

Section 3 – Criteria for Shortlisting and Final Selection of Firms

Section 4 – Federal Representations and Certifications

Section 5 – Terms and Conditions

Section 6 – Proposal Submission Requirements

Section 7 – Award of Contract

Section 8 – Lobbying

ATTACHMENTS

Attachment A – Proposal Certification Form

Attachment B – Consultant Responsibility Disclosure Form

Attachment C – Conflict of Interest Disclosure Form

Attachment D – Prime Consultant Qualification Questionnaire

Attachment E – Subconsultant Qualification Questionnaire

Attachment F – Summary of Consultant and Subconsultants Questionnaires

Attachment G – Required Federal Certifications

Attachment H – Federal Representations, Certifications and Contract Clauses

Attachment I – Sample Contract

Attachment J – PPM# CW-F-067 “Evaluating, Recovering and Recording Errors/Omissions by a Design Professional”

RFP/ Page 2

SECTION 1. GENERAL

A. Contract Description. Palm Beach County Capital Improvements Division (CID) is seeking proposals from qualified design firms to provide urban search and rescue deployment services to Palm Beach County’s Fire Rescue on a task assignment basis.

Task assignments will be subject to scope definition and determination of level of effort on a task-by-task basis. Generally, task assignments could include professional engineering services, customary civil, structural, mechanical, plumbing, and electrical engineering services necessary as part of the response effort to a man-made or natural disaster.

Work may include responding as a part of a resource team to incidents that involve structural integrity which endangers public safety; performing structural components and building integrity size-up; assisting with structural triage for rescue purposes; determining the needs for shoring and securing buildings or structures if compromise to integrity exists; supervising (and providing professional advise/direction regarding to) emergency shoring operations performed by fire department and/or urban search and rescue personnel as necessary to ensure proper and appropriate shoring methods and procedures are performed; coordinating and communicating structural related hazard mitigation; and providing direction to emergency personnel responding to the emergency with regards to rigging and/or removal of structural building components amongst other related duties. Study Activity costs of each project will not exceed $500,000 as may be amended or adjusted under the Florida Statutes related to continuing contracts and will require an architectural/engineering firm as the lead consultant.

Three (3) firms will be selected for a three-year contract with two (2) optional renewals of one (1) year each.

B. Federal Funding. The work assigned under the continuing contracts to be awarded under this RFP will be funded in whole or in part with federal funds. Projects under this continuing contract may be funded in whole or in part by grants from the US Department of Transportation, Federal Transit Administration or by grants from HUD’s Community Development Block Grant

Program or other HUD programs or grants or reimbursements from DHS/FEMA or grants from the U.S. Department of the Treasury or grants from other federal agencies and programs. Firms submitting proposals must be familiar with the detailed federal requirements described in this RFP.

C. RESERVED.

D. Other Information.

CCNA Certification. The Proposer and each of its subconsultants who are providing architectural, engineering, landscape architectural or surveying and mapping services must be certified by the County’s Engineering and Public Works Department prior to the proposal due date.

See Section 5.E hereof for more information on CCNA certification.

Non-Mandatory Pre-Proposal Conference. Proposers are invited to attend a non-

RFP/ Page 3 mandatory pre-proposal conference to be held on June 23, 2026, at 3:00 P.M. 2633 Vista Parkway, West Palm Beach-1st Floor Training Room. Attendance at this pre-proposal conference is strongly recommended and encouraged.

SECTION 2 SCOPE OF WORK

The consultant will provide to County engineering services to support Fire Rescue urban search and rescue deployments. The consultant will be a Structures Specialist, that in the event of a man-made or natural disaster, would deploy as part of the Palm Beach County Fire Rescue

(PBCFR) Task Force to the affected area to provide expertise and supervision of evaluating damaged structures. Typical incidents include structural integrity compromise that endangers the public. The Structures Specialist is listed in guidelines as set by the State of Florida Urban Seach and Rescue (USAR) System as a critical role to enable the PBCFR Task Force to deploy as a Type

III USAR Team. One Structures Specialist is necessary to fulfill the roster obligation for deployment of a Type III USAR Team. This position reports to the PBCFR Task Force leader. The anticipated work may include, but is not limited to:

• Structures Stabilization – The consultant will provide oversight on the stabilization of structures during the rescue process.

• Rescue Plans – The consultant will provide expertise for determining rescue plans in coordination with the PBCFR Task Force leader and rescue manager.

• Structural Analysis – The consultant will perform structural component and building integrity size-up; assist with structural triage for rescue purposes; determine needs for shoring and securing buildings or structures if compromise to integrity exists;

supervise/consult emergency shoring operations performed by fire department and/or urban search and rescue personnel as necessary to ensure proper and appropriate shoring methods and procedures are performed; coordinate and communicate structural related hazard mitigation; and provides direction to responding emergency personnel with regard to rigging and/or removal of structural building components.

• Other related duties as assigned related to structural engineering.

• Must be available within 4 hours at 405 Pike Rd (PBCFR HQ). Deployments are typically no-notice events, except for hurricanes, and may last up to two weeks. Shelter and food will be provided by the team’s logistical support.

• Required equipment includes: range finder, crack gauge, geologist hammer, handheld metal detector, forester-type clinometer (100’), pocket penetrometer, and laser pointer with tripod and total station Nivo 5M. Discussion may be had on whether these items will be supplied by the engineer or procured through PBCFR.

Due to the type of consulting services to be provided and the consultant deploying along with

PBCFR Task Force, the consultant will be required to meet and maintain the following qualifications:

RFP/ Page 4

• Valid Florida Driver’s License

• Current Professional Engineer’s License (P.E.) authorized to practice in Florida.

• Minimum 5 years’ experience in structural design and analysis to include evaluation of existing structures and field investigation.

• Standard or Advanced Structures Specialist certification obtained from the Federal

Emergency Management Agency’s (FEMA) National Urban Search and Rescue (USR)

Response System in conjunction with the U.S. Army Corps of Engineers (USACE), or willingness to obtain within 24 months.

• Personal Health Insurance

The training below must be completed within 60 days after contract begins:

• FEMA Incident Command System (ICS) 100, 200, 700 and 800b

• Basic First Aid (or higher) level of emergency medical training (First Responder, EMT or

Paramedic)

• Cardiopulmonary Resuscitation certification (CPR)/ BLS Care Provider certification

• Fit-test/ OSHA 29 CFR 1910.134

• Minimum of Awareness Level training in Critical Incident Stress Management (CISM);IS-

5.A: An Introduction to Hazardous Materials; OSHA blood-borne pathogen training

• AWR-160 (TEEX online)

• Tri-annual physical form and signed code of conduct

• Training or certification of NFPA 1670 Awareness for Rescue Training

• Complete annually IS-33.19: FEMA Initial Ethics Orientation

The consultant shall maintain said certifications current and provide a copy at the County’s request.

Copies and/or documentation of any renewals, suspensions, or other actions affecting such certifications shall be provided to the County immediately upon receipt by the consultant without the need for prior request by the County.

Not all projects will require full engineering services. The scope of services to be provided will be determined on a case-by-case basis, as a function of the emergency event being addressed.

Since the projects to be assigned under the resulting continuing contract will be funded in whole or in part with federal funds, the projects may be subject to review for compliance with the National

Environmental Policy Act and related Federal, State, and local environmental statutes, regulations, and authorities. The County will be responsible for conducting an environmental review, if required, of any projects to be assigned under this contract; and applicable environmental requirements, if any, will be incorporated into any work authorizations issued under this continuing contract.

SECTION 3. CRITERIA FOR SHORTLISTING AND FINAL SELECTION OF FIRMS

A. Responsiveness Review. CID staff will review each proposal to determine if the proposal is responsive to the RFP. Proposals determined to be non-responsive will be rejected without being evaluated by the Selection Committee(s). A responsive proposal is one which has been signed, has been submitted by the specified submission time, and has provided the

RFP/ Page 5 information required to be submitted with the proposal. While poor formatting, poor documentation, and/or incomplete or unclear information may not be cause to reject a proposal without evaluation, such substandard submissions may adversely impact the evaluation of a proposal. Proposers who fail to comply with all of the required and/or desired elements of this

RFP, do so at their own risk.

B. Short List Committee. A Short List Committee will review and evaluate a firm’s proposal based upon the criteria set out below. At least two (2) more firms than the number to be selected will be shortlisted based on their qualifications. In the event of a tie score for the last available short list position, the tied firms will be included in the short list. CID will notify the

Respondents of the results of the Short List Committee and invite the shortlisted firms to present to the Final Selection Committee.

If less than three (3) firms respond to the RFP or less than three (3) firms are found responsive, the FDO Director may readvertise; or if the FDO Director determines that additional responses would not be received from a re-advertisement or because of time constraints, the FDO

Director may submit the responsive proposals to the Final Selection Committee for evaluation without the need to call a shortlist committee.

C. Final Selection Committee. The short-listed firms will make presentations to and be interviewed by a Final Selection Committee. The final selection committee will evaluate a firm’s proposal and presentation based on the criteria set out below.

D. Scoring. Each criteria will be scored and then the scores awarded for all criteria will be added to achieve the total points awarded to each firm by each committee member. Using the total points awarded to each firm, each committee member will rank each firm with the highest point total ranked 1, the next highest point total ranked 2, etc. The rankings of each firm will be combined from all the committee members to determine the total ranking score for a firm, with the lowest point total ranked 1, the next lowest point total ranked 2, etc. in order to determine the most highly qualified firm(s).

E. Evaluation Criteria. Pursuant to the Brooks Act, 40 USC 1101 and Florida Statutes

287.055 and County PPM # CW-O-048, proposals that are determined to be responsive to this

RFP, will be evaluated by the County’s selection committees based on the following qualifications-based criteria:

CRITERIA POINT VALUE

FINAL

SELECTION

SHORT-

LIST

1. Ability, knowledge of the anticipated work and past performance of firm and the designated structure specialist to satisfy the requirements of a deployment.

Areas of Consideration in the Evaluation:

Professional qualifications of proposed structure specialist to perform subject work; Demonstrated knowledge of anticipated work for similar deployments; Demonstrated past performance of the firm and structure specialist in completing similar deployments, ability to meet and maintain the required qualifications

40 50

RFP/ Page 6

2. Approach to the project, understanding of the project and quality of the presentation/written response, including meeting time requirements.

Areas of consideration in the evaluation:

Demonstrated understanding of the project and County’s goals and objectives; Demonstrated innovation in project approach;

Quality and clarity of presentation/written response to the public announcement.

40 20

3. Number of years in excess of the minimum 5 years’ experience in structural design and analysis to include evaluation of existing structures and field investigation.

15 15

F. Team Member Changes. Proposers should not add or delete team members or adjust team participation after the proposal due date.

SECTION 4. FEDERAL REPRESENTATIONS AND CERTIFICATIONS

The work assigned under the continuing contract to be awarded under this RFP will be funded in whole or in part with federal funds. Projects under this continuing contract may be funded in whole or in part by grants from the US Department of Transportation, Federal Transit

Administration or by grants from HUD’s Community Development Block Grant Program or other

HUD programs or grants from the U.S. Department of Homeland Security (DHS) or reimbursements from FEMA’s Public Assistance Program or grants from the U.S. Treasury or grants from other federal agencies and programs. Detailed federal representations and certifications for FTA, HUD, FEMA, DHS, Treasury and required provisions under the federal uniform guidance are attached to this RFP as Attachment H and incorporated herein by reference

(the “Federal Requirements”). Firms submitting proposals under this RFP must be familiar with the detailed Federal Requirements and must comply with the terms of the federal funding in effect at the time the services are performed. By submitting a proposal in response to this RFP, Consultant certifies, represents, and warrants that it will comply with the Federal Requirements, if awarded the contract.

Proposers should be aware that since this solicitation is for a federally funded contract, the

County’s local preferences and the County’s Equal Business Opportunity Program do not apply to the contract or any subconsultant contracts. However, the selected Proposer is required to take affirmative steps to ensure that small businesses, minority businesses, women's business enterprises, veteran-owned businesses and labor surplus area firms are considered as subconsultants when possible.

SECTION 4A. RESERVED

SECTION 5. TERMS AND CONDITIONS

A. Costs of Preparation; Ownership of Documents. Costs of preparation of a response to this RFP are solely those of the Respondent, and the County assumes no responsibility for any such costs incurred by the Respondent. All responses shall become the property of Palm Beach

RFP/ Page 7

County.

B. Due Diligence of Proposer; Non-Responsive Proposals. Due care and diligence has been exercised in the preparation of this RFP, and all information contained herein is believed to be substantially correct. However, the responsibility for determining the full extent of the services rests solely with those making responses. Failure of any Respondent to comply with this RFP may render the proposal non-responsive and ineligible from further consideration.

C. Rejection of Responses/Waiver of Irregularities. Palm Beach County reserves the right to reject any or all responses to the Request for Proposal; to waive any or all informalities and/or irregularities; to cancel this solicitation and re-advertise with either an identical or a revised scope, or to cancel the solicitation in its entirety.

D. Clarification of Responses. A response to this RFP does not constitute a bid, therefore

Palm Beach County retains the right to contact any/all proposers after submittal in order to obtain supplemental information and/or clarification in either oral or written form.

E. Design Consultant Certification. Prior to the proposal due date, any firm or individual desiring to provide design professional services to Palm Beach County (including subconsultants) must first be certified by the County as qualified pursuant to law and the most recent administrative procedures for awarding of design consulting contracts adopted by Palm Beach County. Primes and subconsultants providing architectural, engineering, landscape architectural or surveying and mapping services must be certified by the County’s Engineering and Public Works Department prior to the proposal due date. Information regarding the design consultant certification process may be obtained from Holly Knight, at (561) 684-4150, hknight@pbc.gov or at:

http://discover.pbcgov.org/engineering/roadwayproduction/Pages/CCNA.aspx

F. County Standard Contract Required. The selected consultant will be required to execute the County’s Affiliated Personnel Agreement to participate in the PBCFR Task Force, without deviation or modification. A sample contract is attached as Attachment I.

G. Professional Liability Insurance Required. The selected consultant must provide professional liability insurance in the minimum amount of $1,000,000 each occurrence and

$2,000,000 per aggregate.

H. Errors and Omissions. The selected consultant should be familiar with the County’s policy on “Evaluating, Recovering and Recording Errors/Omissions by a Design Professional”

PPM# CW-F-067, a copy of which is attached hereto as Attachment J.

I. Inspector General. Palm Beach County has established the Office of the Inspector

General in Palm Beach County Code, Section 2-421 – 2-440, as may be amended. The Inspector

General’s authority includes but is not limited to the power to review past, present and proposed

County contracts, transactions, accounts and records, to require the production of records, and audit, investigate, monitor, and inspect the activities of the contractor, its officers, agents, employees, and lobbyists in order to ensure compliance with contract specifications and detect corruption and fraud. All consultants and parties doing business with the County and receiving

County funds shall fully cooperate with the Inspector General including receiving access to records

RFP/ Page 8 relating to this RFP or any resulting contract.

J. Public Entities Crimes/Convicted Bidder List. As provided in Florida Statute

287.133(2)(a), a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in F.S.287.017 for CATEGORY

TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submitting a proposal or entering into any resulting contract or performing any work in furtherance thereof, the consultant certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform under any resulting contract have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by F.S. 287.133 (3) (a).

K. Non-Discrimination. The County is committed to assuring equal opportunity in the award of contracts and complies with all laws prohibiting discrimination. Pursuant to Palm Beach

County Resolution R2025-0748, as may be amended, the Proposer warrants and represents that throughout the term of any resulting Contract, including any renewals thereof, if applicable, all of its employees are treated equally during employment without regard to race, color, religion, disability, sex, age, national origin, ancestry, marital status, familial status, sexual orientation, or genetic information. Failure to meet this requirement shall be considered default of the Contract.

L. VSS Registration Required. Proposer must register in the County’s Vendor Self Service (“VSS”) at https://pbcvssp.pbc.gov/vssprd/Advantage4. If Proposer intends to use subconsultants, Proposer must also ensure that all subconsultants are registered as vendors in VSS.

All subconsultant agreements must include a contractual provision requiring that the subconsultant register in VSS. County will not finalize a contract award until a consultant has certified that the consultant and all of its subconsultants are registered in VSS.

M. Prohibition against Considering Social, Political or Ideological Interests in

Government Contracting - F.S. 287.05701. Proposers are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the County will not request documentation of or consider a Proposer’s social, political, or ideological interests when determining if the

Proposer is a responsible Proposer. Proposers are further notified that the County's governing body may not give preference to a Proposer based on the Proposer’s social, political, or ideological interests.

N. Disclosure of Foreign Gifts and Contracts with Foreign Countries of Concern.

Pursuant to F.S. 286.101, as may be amended, by entering into a contract or performing any work in furtherance thereof, the proposer certifies that it has disclosed any current or prior interest of, any contract with, or any grant or gift received from a foreign country of concern where such interest, contract, or grant or gift has a value of $50,000 or more and such interest existed at any https://pbcvssp.pbc.gov/vssprd/Advantage4

RFP/ Page 9 time or such contract or grant or gift was received or in force at any time during the previous five

(5) years.

SECTION 6. PROPOSAL SUBMISSION REQUIREMENTS

A. Questions. Questions concerning this RFP are to be directed to Mr. Fernando Del Dago at fdeldago@pbc.gov no later than July 7, 2026 at 3:00 p.m. Include the words

“Design/Engineering Consulting Services Continuing Contract for Federally Funded

Projects - Engineering Structures Specialist to Support Fire Rescue Urban Search and

Rescue Deployments” in the subject line of any e-mail regarding this RFP.

B. Supplements to RFP. No oral interpretation of this RFP will be binding. The County will be bound by information and statements only when such statements are written and executed under the authority of Capital Improvements Division. Any interpretation, clarification, correction, or change to this RFP will be made only by Supplement. As they are issued, all

Supplements to this RFP will be posted under the applicable solicitation on the County’s on-line

Vendor Self-Service (VSS) system at https://pbcvssp.pbc.gov/vssprd/Advantage4 Interpretations, corrections or changes made in any other manner will not be binding, and Proposers must not rely upon such interpretations, corrections or changes. It is the sole responsibility of the proposer to routinely check VSS for any Supplements that may have been issued prior to the deadline for receipt of proposals. The County shall not be responsible for the completeness of any RFP package not downloaded from VSS.

C. Proposal Submission Date and Time. Consultants interested in submitting a proposal are required to furnish eight (8) copies of their proposal and a copy on electronic media (USB flash drive) to the following by 3:00 P.M. on July 21, 2026:

Mr. Fernando Del Dago, AIA

Director, Capital Improvements

Facilities Development & Operations

2633 Vista Parkway

West Palm Beach, FL 33411-5604

The time and date for receipt of responses will be scrupulously observed. The respondent assumes full responsibility for timely delivery at the location designated for receipt of responses. The time/date stamp clock in the lobby area of 2633 Vista Parkway serves as the official authority to determine timeliness of the response. Responses received after the specified time and date will not be opened or considered.

D. PROPOSAL CONTENTS. Proposals should be compiled and tabbed in the order listed below, should include a Table of Contents and hard copies should be bound or placed in a three-ring binder. A complete proposal should include the following information failure to submit the listed information or to completely fill out any of the forms may result in the rejection of the proposal or a reduction in points:

mailto:fdeldago@pbc.gov

RFP/ Page 10

1) Table of Contents

2) Letter of Interest

3) Proposal Certification Form (Attachment A)

4) A team organizational chart clearly indicating the Prime’s role and each subconsultant’s role in the projects to be assigned under the continuing contract, and key personnel of the consultant (and subconsultants, if applicable) who will be assigned to the projects under this contract. Provide a resume for each of the key personnel also identifying projects of a similar nature (i.e. federally funded projects) in which the staff member has been involved and his/her role.

5) GSA 330 Standard Form, Part I and II, for each member of the team. Include full legal name of prime and each subconsultant.

6) Five (5) verifiable references for projects of a similar nature (i.e. federally funded projects) completed in the last ten (10) years.

7) Narrative describing project approach.

8) Consultant Responsibility Disclosure Form (Attachment B)

9) Conflict of Interest Disclosure Form for each member of the team (Attachment C)

10) Completed Consultant Questionnaire (Attachment D)

11) Completed Subconsultant Questionnaire for each subconsultant (Attachment E)

12) Completed Summary of Questionnaires (Attachment F)

13) Required Federal Certifications Signed by Proposer (Attachment G)

14) Copies of DBE certificates for firms that are certified as DBEs

Word versions of the required forms can be downloaded from the County’s on-line Vendor

Self-Service (VSS) system at https://pbcvssp.pbc.gov/vssprd/Advantage4 Or, Proposer can request fillable pdfs or Word versions of many of these required forms by emailing FDO-CID-

Bids@pbc.gov or by phone (561) 233-0261. Include the words “Design/Engineering Consulting

Services Continuing Contract for Federally Funded Projects Engineering Structures

Specialist to Support Fire Rescue Urban Search and Rescue Deployment” in the subject line of the e-mail.

Note: For purposes of estimating workload percentages of consultant and subconsultants when completing the Consultant Questionnaire and Subconsultant Questionnaires, the following should be used:

https://pbcvssp.pbc.gov/vssprd/Advantage4

RFP/ Page 11

Discipline Maximum Workload

Percentage

Structural Engineering Services 90%

Civil Engineering 4%

MEP 4%

Surveyor Services 1%

Geotechnical Engineering 1%

SECTION 7. AWARD OF CONTRACT

A. Notification of Recommended Award. Proposers will be notified by email of the recommended award and the Notification will be posted for five (5) business days at the location where proposals are received.

B. Right of Appeal/Protest.

Responsiveness Review and/or Short-List Committee Results. Any Proposer may appeal/protest the responsiveness review and/or short-list results by submitting a written protest to the Director, Facilities Development and Operations Department within five (5) business days after receiving notice from the Department of the results of the responsiveness review and/or Short List Committee evaluation. Protests must be submitted in writing, must identify the protestor and the solicitation, must describe the grounds for the protest, and must be addressed to the Director, Facilities Development and Operations

Department, via hand delivery or mail to 2633 Vista Parkway, West Palm Beach, FL 33411 or via email to JFerriol@pbc.gov A protest is considered filed when it is received by the

Director, FDO. Failure to file a protest within five (5) business days of receipt of the

Department’s notice of the results of the responsiveness review and/or Short List

Committee evaluation shall constitute a waiver of the Proposer’s right to protest.

Final Selection Committee. Any Proposer may appeal/protest a final selection by submitting a written protest to the Director, Facilities Development and Operations

Department within five (5) business days after the posting of the Notice of Intent to Award by the Department. Protests must be submitted in writing, must identify the protestor and the solicitation, must describe the grounds for the protest, and must be addressed to the

Director, Facilities Development and Operations Department, via hand delivery or mail to

2633 Vista Parkway, West Palm Beach, FL 33411 or via email to JFerriol@pbc.gov A protest is considered filed when it is received by the Director, FDO. Failure to file a protest within five (5) business days of the posting of the Notice of Intent to Award shall constitute a waiver of the Proposer’s right to protest.

C. Debriefings. After the Notification of Recommended Award has been posted, any unsuccessful Proposer may request a debriefing from the Director, Capital Improvements by calling the Capital Improvements Division at 561-233-0261. The debriefing may include discussion of scoring and identification of areas where the Proposer’s response or presentation was not competitive, responsive or lacked clarity; so that the Proposer may improve its responses to future solicitations. The audio recordings from the Final Selection Committee meeting are public records and can be made available upon request.

mailto:JFerriol@pbc.gov mailto:JFerriol@pbc.gov

RFP/ Page 12

D. Negotiations. The Owner will conduct negotiations with the highest ranked

Respondent. However, if an agreement is not reached with the top ranked Respondent, negotiations will be terminated and the Owner will move to the second ranked Respondent to attempt to reach agreement. If an agreement cannot be reached with the second ranked

Respondent, the Owner will move to the third ranked Respondent.

E. Disclosure of Ownership Interests. Pursuant to a directive by the Board of County

Commissioners, the recommended awardee must submit a Disclosure of Ownership Interests

Affidavit (DOIA). Disclosure does not apply to nonprofit corporations, government agencies, or to an individual’s or entity’s interest in any entity registered with the Federal Securities Exchange

Commission or registered pursuant to Chapter 517, Florida Statutes, whose interest is for sale to the general public. Prior to contract award, the recommended awardee(s) will be required to submit a completed DOIA. If a recommended awardee fails to submit a completed DOIA in a timely manner, the County, at its sole discretion, may elect to cancel the recommended award. A copy of the DOIA is available upon request.

F. Cancelation of RFP and/or Recommended Award. The County reserves the right to cancel this RFP and/or the recommended award of any Contract at any time before the execution of said Contract by all parties without any liability against the County. The Proposer, by submitting its Proposal, expressly waives any claim to damages, of any kind whatsoever, in the event the County exercises its rights provided for in this subsection.

G. FEMA Reimbursement Rate. The selected firm will be reimbursed up to the standard FEMA rate for Structure Specialist as listed in Attachment I.

SECTION 8. LOBBYING

Proposers are advised that the “Palm Beach County Lobbyist Registration Ordinance” prohibits a proposer or anyone representing the proposer from communicating with any

Commissioner or Commissioner’s staff regarding its proposal, i.e. a “Cone of Silence”.

The “Cone of Silence” is in effect from the date/time of the deadline for submission of the proposal, and terminates at the time that the Board of County Commissioners (“Board”), or a

County Department authorized to act on behalf of the Board, awards or approves a contract, rejects all proposals, or otherwise takes action which ends the solicitation process.

The exceptions to the “Cone of Silence” specifically include contract negotiations during any public meeting; contract negotiations between any County Employee and the intended awardee; public presentations made to the Board; or any written correspondence at any time with any Employee, County Commissioners, or Advisory Board Member or selection committee member, unless specifically prohibited by the applicable competitive solicitation process.

Violations of this section of the Ordinance are punishable by a fine of $250.00 per violation.

RFP Attachment A/ Page 1

RFP ATTACHMENT A

PROPOSAL CERTIFICATION FORM

DESIGN/ENGINEERING CONSULTING SERVICES

CONTINUING CONTRACT

FOR FEDERALLY FUNDED PROJECTS

ENGINEERING STRUCTURES SPECIALIST TO SUPPORT FIRE RESCUE URBAN

PROJECT #: P- 2025-000116R

(Proposer must complete, sign and return with proposal)

I hereby certify that I am submitting my company’s proposal and understand that by virtue of executing and returning with this proposal this Proposal Certification Form, I certify that all information is correct and I understand the contents and accept the conditions of the Request for

Proposal and this Proposal Certification Form.

Acknowledgment of Supplements:

Proposer has checked the County’s on-line Vendor Self-Service (VSS) system at https://pbcvssp.pbc.gov/vssprd/Advantage4 for any Supplements to this RFP that may have been issued prior to the deadline for receipt of proposals and understands all supplements issued by the

County.

The Proposer acknowledges the following supplement(s):

Supplement # Dated: Supplement # Dated:

PROPOSER (firm name):

PRINT NAME OF AUTHORIZED REPRESENTATIVE:

SIGNATURE OF AUTHORIZED REPRESENTATIVE:

TITLE: DATE:

RFP Attachment B/ Page 1

RFP ATTACHMENT B

CONSULTANT RESPONSIBILITY DISCLOSURE FORM

BEFORE COMPLETING THIS FORM, READ

EACH QUESTION CAREFULLY AND ANSWER COMPLETELY

(This disclosure must be completed, signed and returned with proposal)

CONSULTANT RESPONSIBILITY DISCLOSURE

Entity Name: ___________________________________________________________________________________

Entity Address: _________________________________________________________________________________

City ____________________________________________ State __________ Zip ________-______

Phone Number (______) ______-________

E-MAIL: _____________________________

Contact Name: ______________________ Title __________________

Entity Classification: Corporation _____ Partnership ___ Sole Proprietorship _____ Other _____ (please explain)

(If Corporation, State where incorporated: _____ Date of Incorporation ____/____/______ ________________________

All applicants answer this:

1. How many years has your organization been operating under your present business name? ________

2. List all previous business names of your organization: ______________________________________________________

3. How many years’ experience has your organization had as a Design Consultant? _________________

4. Enter your Federal Employer Identification Number (FEIN): __________________________

Dunn & Bradstreet Number (D&B): __________________________

The term “affiliate” means a predecessor or successor of a firm under the same, or substantially the same, control or a group of business entities which are connected or associated so that one entity controls or has the power to control each of the other business entities. The term “affiliate” includes the officers, directors, and shareholders active in management. The ownership by one business entity of a controlling interest in another business entity or a pooling of income among business entities is evidence that one business entity is an affiliate of another.

PLEASE COMPLETE QUESTIONS 5 and 6 USING THE ABOVE DEFINITION OF “AFFILIATE”.

5. Has the firm, an affiliate, an officer, a director, an agent, an employee or a member of your firm, or that of an affiliate, ever been indicted, had criminal information filed against it, pled guilty, pled no contest, or been convicted of any act prohibited by state or federal criminal law which involves fraud, bribery, collusion, conspiracy, violation of state or federal antitrust laws, or material misrepresentation committed in any federal or state jurisdiction with respect to any public contract?

Yes ______ No ______ If yes, please explain in detail _________________________________________

6. Please state whether your firm or any of your affiliates are presently or have ever been barred or suspended from bidding, proposing or contracting on any public contract(s)?

Yes ______ No ______ If yes, please explain in detail _________________________________________

RFP Attachment B/ Page 2

7. Within the past 10 years, has your firm failed to successfully complete any work awarded to you?

Yes ______ No ______ If yes, please explain in detail _________________________________________

8. Has your firm or any of its owners, officers and directors ever filed for protection of the bankruptcy court, have pending any petition in bankruptcy court or made an assignment for the benefit of creditors?

Yes ______ No ______ If yes, please explain in detail _________________________________________

9. Total number of full time, regular employees in your company: ___________ If this number has changed in the past 2 years, please explain ______________________________________________________________________________

10. Consultant hereby represents and warrants that, if selected, the firm has sufficient staff and financial resources to complete the projects assigned under the contract.

Remainder of this page left blank intentionally

RFP Attachment B/ Page 3

CERTIFICATION

I, the undersigned authority, hereby certify that the information submitted herewith, including any attachment hereto, is true and accurate to the best of my knowledge and belief under perjury of law.

By:

(Print)

(Signature)

Title:

Date:

STATE OF FLORIDA

COUNTY OF PALM BEACH

The foregoing instrument was acknowledged before me by means of ___ physical presence OR ___ online notarization, this day of , 20 , by , who is personally known to me or who has produced as identification and who did not take an oath.

Notary Public

RFP Attachment C/ Page 1

RFP ATTACHMENT C

CONFLICT OF INTEREST DISCLOSURE FORM

(Must be completed by Proposer and any subconsultants and returned with proposal)

PALM BEACH COUNTY CONFLICT OF INTEREST DISCLOSURE FORM

CONSULTANT/SUBCONSULTANT represents that it presently has no interest, either direct or indirect, which would or could conflict in any manner with the performance of services for the County, except as follows:

(Attach additional sheets as needed.)

CONSULTANT/SUBCONSULTANT further represents that no person having any interest shall be employed for said performance. By signing below, CONSULTANT/SUBCONSULTANT certifies that the information contained herein is true and correct and constitutes all current potential conflicts of interest which may influence or appear to influence CONSULTANT/SUBCONSULTANT’S judgment or quality of services being provided to the County.

CONSULTANT/SUBCONSULTANT shall promptly notify the COUNTY in writing by certified mail of all potential conflicts of interest that may arise in the future through any prospective business association, interest or other circumstance which may influence or appear to influence

CONSULTANT/SUBCONSULTANT’S judgment or quality of services being provided to the County.

Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that CONSULTANT/SUBCONSULTANT may undertake and request an opinion of the

COUNTY as to whether the association, interest or circumstance would, in the opinion of the COUNTY, constitute an unacceptable conflict of interest if entered into by the CONSULTANT/SUBCONSULTANT.

If, in the sole opinion of the COUNTY, the prospective business association, interest or circumstance of

CONSULTANT/SUBCONSULTANT would constitute an unacceptable conflict of interest to the

COUNTY, the COUNTY shall so state in the notification and the CONSULTANT/SUBCONSULTANT shall not enter into said association, interest or circumstance.

This DISCLOSURE is submitted by (Name of Individual:) __________________________, as

(Title/Position:) ___________________________of (Name of Firm:) ____________________________ who hereby certifies that any misrepresentation by the CONSULTANT/SUBCONSULTANT on this

Disclosure is considered an unethical business practice and is grounds for sanctions against future County business with the CONSULTANT/SUBCONSULTANT.

Signature

Date

RFP Attachment D/ Page 1

RFP ATTACHMENT D

PRIME CONSULTANT QUALIFICATION QUESTIONNAIRE

(Proposer must complete and submit with Proposal)

The detailed data requested herein must be submitted in this format only. Use as many pages as needed to provide the following required information:

A. Prime Consultant

Firm Name:

Office Location:

Address City State

Contact Person: Title:

Contact Person’s Email:

Telephone Number: Fax Number:

Number of Employees: CCNA Certified by PBC Engineering Department: ___yes ___no

The undersigned intends to perform in connection with the above project as (check one):

an individual a corporation a partnership a joint venture ___ a LLC

B. SBE Certifications:

Check all that apply and attach copy of applicable certification letter(s) or certificates.

SBE (certified with Palm Beach County): _____________

MBE (certified with State of Florida): ____________ DBE Certification: _____________

C. 1. Prime’s “Total Project Participation” : %

(Note: can total 100% only if no sub-consultants are used.)

2. Scope of Services Description: (Consultant’s services must be described here) ______________________

Project Name Consultant Firm

Project Number Signature

Title Date

RFP Attachment E/ Page 1

RFP ATTACHMENT E

SUB-CONSULTANT QUALIFICATION QUESTIONNAIRE

(form must be completed and signed by subconsultants and returned with proposal)

The detailed data requested herein must be submitted in this format only. Proposer must submit a Subconsultant

Questionnaire on each subconsultant intended to be used for performance of the contract, if awarded. Use as many pages as needed to provide the following required information:

A. Sub-Consultant

Firm Name:

Office Location:

Address City State

Contact Person: Title:

Contact Person’s Email:

Telephone Number: Fax Number:

Number of Employees: CCNA Certified by PBC Engineering Department: ___yes ___no

The undersigned intends to perform in connection with the above project as (check one):

an individual a corporation a partnership a joint venture ___ a LLC

B. SBE Certifications:

Check all that apply and attach copy of applicable certification letter(s) or certificates.

SBE (certified with Palm Beach County): ____________

MBE (certified with State of Florida): ____________

DBE Certification: ________________

C. 1. Sub.’s “Total Project Participation” : %

(Note: shall reflect the ACTUAL %, and must be less than 100%.)

2. Scope of Services Description: (Subconsultant’s services must be described here) ____________________

Project Name Subconsultant Firm

Project Number Signature

Title Date

RFP Attachment F/ Page 1

RFP ATTACHMENT F

SUMMARY OF CONSULTANT AND SUBCONSULTANTS QUESTIONNAIRES

(Proposer must complete, sign and submit with Proposal)

Proposer must provide a tabular summary of the information that is provided on the consultant and subconsultants questionnaires. The table must be signed to confirm the accuracy of the attached information. All information for the table shall be derived from the signed

Consultant and Subconsultant Questionnaires.

1. Firm Name

Prime/

Subconsultant

(Questionnaire

Section A)

2. CCNA

Certified

By PBC

Yes/No

(Questionnaire

Section A)

3. PBC

Certified

SBE,

List Certification

Type (Questionnaire

Section B)

For informational purposes only; not for evaluation

4. State

Certified

MBE,

List Certification

Type (Questionnaire

Section B)

For informational purposes only; not for evaluation

5. DBE

(Questionnaire

Section B)

6. Services to be Provided

(Questionnaire

Section C2)

7. Project

Participation

(Questionnaire

Section C1)

TOTALS for Team 100% $________

Signature required, confirming that the above information exactly matches the information on the Consultant and Subconsultant

Questionnaires submitted by Proposer.

Print Name and Title Signature and Date

RFP Attachment G/ Page 1

RFP ATTACHMENT G

REQUIRED FEDERAL CERTIFICATIONS

Proposer must sign the Certification Regarding…